Position: Executive Assistant -- Alpha Omega Energy

Executive Assistant


Phnom Penh;
Job Level
Executive Management
Job Term
Alpha Omega Energy
Energy / Power / Oil & Gas

Working in English in an English language environment.

The Executive Assistant shall be responsible to provide high level administrative and secretarial support to Director and designated work groups. Manage the Director's diary and arrange meetings. Assist the Director to organize the workflow and follow up actions delegated by the Executive Director.

  • Provide administrative and secretarial support to the all Director;
  • Prioritize and ensure that reports, business papers and correspondence are dealt with efficiently and promptly;
  • Handles all corporate secretarial and some legal and compliance documentation;
  • To make arrangements for travel and logistics, of which include flight booking and hotel accommodation;
  • Arranges meetings, provides needed background information and completing expense reports for reimbursement after the trip;
  • Advise all Director of matters  requiring   personal   attention,  with associated deadlines, and preparing relevant documentation;
  • Deal with matters requiring attention, or refer them to the appropriate person in the absence of the Directors                                                                    •
  • Provide administrative and clerical support to meetings;
  • Take notes or minutes of various Board, Board Committee, stakeholders and other meetings when required;
  • Check and inform Directors of agenda and ensuring that all matters are discussed according to agenda, matters outside of agenda for Board Committee or stakeholders meetings should be promptly notified the Directors during meeting;
  • Check for sufficient paperwork documentation for contents of meeting to ensure that all resolutions passed are legally valid;
  • Identify and follow up on further documentation needed;
  • Assist with  general  administrative  and  clerical  tasks  such  as  answering  phones, faxing,  mailing,  filing  and  photocopying;
  • Arranges logistics for visitors, coordinate conference calls, transcribe notes and type correspondence;
  • Manages all correspondence addressed to all Directors;
  • Assist with letters and presentations for Directors;
  • Assist Directors in planning and prioritizing all tasks and ensuring proper follow up is adhered to;
Special projects:
  • Carries out special projects as allocated by the directors;
  • Carries out research and analysis that may be needed for projects;
  • Communicates with stakeholders, clients, visitors to achieve aims of projects;
  • Monitors progress of projects allocated to staff by Executive Director;
  • Prepares reports to all directors on progress and implement any actions; and
  • Any other tasks as and when assigned by the directors.
Can speak both English and Khmer
  • Strong sense of private & confidentiality
  • Min 2 years of similar working experience or relevant
  • Prior experience in managing legal documents is an added advantage
  • Independent and motivated;
  • Good planning & prioritizing skills;
  • Pleasant & positive disposition;
  • Dynamic and is able to work on several projects simultaneously and manage deadlines;
  • Able to work in a highly matrix and multicultural environment;
  • Strong oral and written communications skills; and
  • Has healthy life style, and able to work well under pressure.
  • Strong Proficiency in English; and
Added Advantages:
  • A recognized Bachelor’s Degree, specializing in Business Administration or related discipline.
  • Proficiency in Japanese
Has built or run a small business before

Deadline: 30 November 2017

Interested candidates are invited to send their application to the below contact:
Name:  Alpha Omega Energy
Email:   jobsaomegaenergy@gmail.com
Phone: 081855800
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