Position: Admin And Finance Officer (Helpcode)__Deadline:30-September

Location:  Phnom Penh

Helpcode is an Italian non-governmental organisation working so that every child can live their childhood. 

Roles and Responsibilities:

Accounting and Financial Management

• Record and reconcile accounting transactions in the Square Accounting System.
• Prepare journal entries and maintain accurate accounting records.
• Support monthly and annual financial closing processes.
• Prepare financial reports and assist with budget monitoring and forecasting.
• Maintain supporting documentation and accounting schedules.

Bank, Cash and Payment Management

• Perform monthly bank and cash reconciliations.
• Process vendor payments, staff reimbursements, and bank transfers.
• Verify payment documents and ensure proper approvals.
• Monitor cash balances and maintain reconciliation working papers.

Payroll, Tax and NSSF Administration

• Prepare monthly payroll based on attendance and leave records.
• Calculate salary tax and review NSSF deductions.
• Prepare and submit Salary Tax, Withholding Tax, and NSSF declarations.
• Maintain payroll and statutory filing records.

Cash Advances and Settlements

• Issue and monitor staff advances.
• Review settlements and supporting documents.
• Follow up on outstanding advances.
• Maintain complete audit trails and settlement documentation.

Procurement and Compliance

• Manage procurement requests and quotation analysis.
• Support supplier selection and contract administration.
• Maintain procurement documentation and records.
• Ensure compliance with organizational and donor requirements.

Government and Institutional Liaison

• Coordinate MOU renewals with MFAIC and MoEYS.
• Prepare regulatory and ministry submissions.
• Support legal registration requirements.
• Coordinate country representative documentation and government correspondence.

Audit and Filing

• Support internal and external audits.
• Maintain SharePoint and physical filing systems.
• Ensure audit readiness and document compliance.
• Assist with ACAR and regulatory reporting requirements.

HR and Office Administration

• Support staff contract administration and leave management.
• Maintain office assets, inventory, supplier records, and travel arrangements.
• Coordinate administrative support for staff and visitors.
• Assist with visa and work permit administration when required.

Key Requirements (skills, knowledge experience & qualification):

• Bachelor's Degree
• Previous experience in accounting, finance, administration, procurement, NGO operations, or related fields is an advantage but not mandatory. in NGOs and Community Development for 2 to 3 years
• Microsoft Excel and Microsoft Office.
• Accounting principles and financial recordkeeping.
• Payroll, salary tax, withholding tax, and NSSF administration.
• Bank reconciliation and cash management.
• Procurement and supplier management.
• SharePoint and document filing systems.
• Audit and compliance support.

Please send CV and cover letter to
Email:      olmo.bertini@helpcode.org , ten.phearen@helpcode.org
Phone:    016599654 , 081452334
Website:  https://helpcode.org/en/work-with-us
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