Position: Accounting Officer (Phnom Dei KJC Livestock Training Center)__Deadline:12-September

Location:  Phnom Penh

KJC Farm is a social business poultry farm in Siem Reap, supported by Australian NGO Dana Asia.

Roles and Responsibilities:

KEY RESULT AREA 1

• Invoice Verification and Processing
• Accountability: Accountable for verifying, recording and processing all supplier invoices and payment requests.
• Responsibilities

1. Prepare voucher for supplier’s invoices and supporting documents.
2. Verify invoice accuracy against purchase orders and receiving records.
3. Ensure proper approval has been obtained.
4. Prepare vouchers and submit to manager for reviewing on time.
5. Record liabilities into accounting system.
6. Maintain invoice filing system.
7. Resolve invoice discrepancies.
8. Coordinate with requesting departments.
9. Prepare payment schedules.
10. Close daily expenses on time and submit daily report to Manager
11. Provide immediately feedback for any abnormal expenses to Manager
12. Submit weekly report to Accounting Manager

KEY RESULT AREA 2

• Costing and Pricing Controlling.
• Accountability: Accountable for control and audit on costing and price for every items purchase for KJC farm, processing room, hatchery, BF, and others.
• Responsibilities

1. Verify cost and price of every items purchased for using in KJC farm and other departments.
2. Obtain supplier preferred list for all items to get better price and procurement.
3. Verify costing and price on invoice to make sure that costing/price is suitable, reasonable and follow preferred list.
4. Spot check item price on invoice against market price
5. Report any irregular price to Manager.

KEY RESULT AREA 3

• Supplier Account Management
• Accountability: Accountable for maintaining accurate supplier account balances.
• Responsibilities

1. Reconcile supplier statements.
2. Investigate discrepancies.
3. Maintain supplier records.
4. Respond to supplier inquiries.
5. Prepare and monitoring on payable aging reports.
6. Monitoring on staff payable report and payment vouchers for staff reimbursement.
7. Prepare payment for supplier payable.
8. Enter outgrower incentives payable into accounting system.
9. Monitor and prepare payment to outgrowers

KEY RESULT AREA 4

• Staff Advance Management
• Accountability: Accountable for record, review, clearing staff cash advance.
• Responsibilities

1. Prepare cash advance for staffs, scan, and submit Manager for review and release payment through internet banking.
2. Review all advance settlements from staff on time.
3. Ensure all expenses are within account code, budget line, and accuracy calculation.
4. Ensure close all staff advance settlements before end of month.

KEY RESULT AREA 5

• Inventory Control
• Accountability: Accountable for record, adjust, review, physical count inventory within KJC farm and Breeder farm.
• Responsibilities

1. Prepare purchased inventories into accounting system.
2. Review stock request from staff and KJC farm and breeder farm.
3. Enter stock request into accounting system to adjust stock balance.
4. Review feed and other stock control report from KJC farm, Outgrowers, and Breeder farm.
5. Conduct monthly physical count on inventory.
6. Spot check inventory usage in farms and OGs

KEY RESULT AREA 6

• Monthly tax preparation and declaration
• Accountability: Accountable for assisting Manager to record monthly incomes and expenses into e-filling.
• Responsibilities

1. Prepare all income and expenses into tax system
2. Submit to Manager to review.
3. KEY RESULT AREA 7
4. Petty Cash Control.
5. Accountability: Accountable for record, review, physical count on petty cash.
6. Responsibilities
7. Record petty cash into petty cash book
8. Prepare cash count sheet weekly and monthly

KEY RESULT AREA 8

• Daily Closing Report.
• Accountability: Accountable for prepare daily closing accounting report.
• Responsibilities

1. Prepare and reconcile daily closing report on vendor expenses, payable, and journal entries.
2. Submit daily closing the account report to Manager on time.
3. Ensure accounting transactions are follow accounting policy and procedures.

• KEY RESULT AREA 9
• Fixed Asset Control.
• Accountability: Accountable for manage fixed assets in KJC farm, Breeder farm, and KJC Head Office.
• Responsibilities

1. Prepare fixed asset register and update any new fixed asset in fixed asset register
2. Prepare monthly fixed asset depreciation schedule and posting to QBO.
3. Organize the annual fixed asset physical inspection with Administration team, then prepare inspection report and minute to Operation Manager.

KEY RESULT AREA 10

• Procurement Processing and other administrative tasks.
• Accountability: Accountable for processing procurement within KJC Head Office, and other sites.
• Responsibilities

1. Prepare Purchase request, purchase order, and other supporting document.
2. Find quotations from suppliers.
3. Ensure procurement process compliance with procurement policy and other policy.
4. Conduct other administrative tasks as required.

Key Requirements (skills, knowledge experience & qualification):

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• Related accounting function for 1 year is preferred
• Familiarity with accounting software (e.g. QuickBooks, SAGE, or similar) is an advantage.
• Solid understanding of accounts payable and other function.
• Proficiency in Microsoft Office, particularly Excel (pivot tables, VLOOKUP, and basic formulas).
• Ability to prepare clear financial reports and ageing schedules.
• Knowledge of basic bookkeeping principles and double-entry accounting.

Please send CV and cover letter to
Email:      cambodia@danaasia.org
Phone:    014711718 , 0965111157
Website: https://www.danaasia.org
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!