Position: Deputy Operation Director (SOS Children's Villages of Cambodia)__Deadline:31-March

Location:  Phnom Penh

The role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position; therefore, a thorough background check will be required. We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. The role of the Deputy Operations Director is to support Operations Director in Audit, Taxation, Financial Management and Financial Administration related work of the Finance Department.

ROLES AND RESPONSIBILITIES:

Finance Management

• Overseeing different projects and working with project managers project finance officer to meet their financial requirements
• Assist Operations Director in implementing and strengthening the internal control system, including supplier checks and policies of the organization
• Regularly review and update the financial policies/procedures to ensure SOS co-workers well understanding and smoothly implement
• Develops internal control systems to determine if system are adequate and in accordance with management policies, procedures, integrity and compliance
• Identify key areas of risk within the organization and propose appropriate controls to mitigate the risks.
• Review the accuracy, timeliness and relevance of financial information and other disclosures provided to management
• Performs financial, performance, and electronic data processing,
• Evaluate effectiveness of each project in achieving their desired project results;
• Work with relevant co-worker and project heads to strengthen and improve financial control, clearances, budget formulation, variances finding and loophole, preventing of fraud and setting up effective system for monitor its.
• Any other task assigned by Operations Director as and when required

Auditing and Internal Control

• Conduct financial audits which are assigned from Operations Director to assess the adequacy, effectiveness and efficiency of the established internal controls and procedures. Then prepare audit reports in line with the approved audit plan.
• Discuss audit findings and recommendations with line managers and report significant issues..
• Monitor timely implementation of the management actions recommended in the audit reports.
• Prepare document and annual financial report for external auditor to get a grant audit report as the requirement of SOS Children’s Villages International
• Perform auditing in accordance with generally accepted auditing standards; performs operational efficiency and determine whether internal control policies are adequate and recommends implementation of an improved internal control policies and procedures.
• Performs compliance audits, investigates fraud and misuse of SOS funds.
• Develops internal control systems to determine if system are adequate and in accordance with management policies, procedures, integrity and compliance
• Assist Operations Director in working with relevant co-worker and project heads to strengthen and improve financial control, clearances, budget formulation, variances finding and loophole, preventing of fraud and setting up effective system for monitor its.
• Identify key areas of risk within the organization and propose appropriate controls to mitigate the risks.

Reporting

• Consolidated all data from projects into D365 software to produce the monthly report and submit to international office.
• Assist Operations Director to prepare financial reports and yearly budget proposal for the whole country, submit to international Office and participate in the budget planning exercises (annual, reviews etc.,) and act as a focal point for the answerable to all project heads when required.
• Develop an audit recommendation implementation report on a quarterly basis
• Develop any other reports assigned by the supervisor.

Administrative and Procurement Management:

• Supervise and provide day-to-day guidance to the Administrative and Procurement Officer to ensure timely and quality execution of administrative and procurement tasks.
• Coordinate and monitor office management, facilities, and logistics to ensure smooth and efficient operations.
• Review and approve procurement requests, quotations, and supplier evaluations prepared by the Administrative and Procurement Officer, ensuring compliance with policies and donor requirements.
• Assist in developing the procurement manual
• Support the implementation of the procurement manual and related standard operating procedures (SOPs) at the operational level.
• Assist in negotiating contracts with vendors and service providers to secure cost-effective and quality goods/services.
• Ensure proper documentation, filing, and record-keeping for all administrative and procurement activities.
• Monitor procurement timelines to prevent delays and ensure operational needs are met efficiently.
• Oversee and ensure compliance with asset utilization and maintenance policies, including regular updates to the national assets register.
• Supervise vehicle usage, fuel consumption tracking, driver safety compliance, and preventive maintenance schedules.
• Provide regular progress reports on administrative, asset management, and procurement activities to the Operations Director.
• Identify operational risks, propose solutions, and support continuous improvement in administrative and procurement processes.

KEY REQUIREMENTS:

• Bachelor's Degree in accounting, business administration or related field
• Professional experience with NGOs, UN agency or private sectors for 5 years as a minimum
• Possession of a valid certificate of certified accountant, finance or audit
• Good knowledge and understanding of accounting, financial system and audition
• Strong planning, budgetary, leadership, management and legal compliance.
• Ability to travel within where SOS projects existed sporadically
• Strong verbal and written communication skills in English
• Proven track record of achieving results
• Advanced degree in a related field, i.e. Finance, Accounting or business administration
• Prior experience working in the field of finance or managing financial activities
• Prior experience in audition, analytical on the financial issues and recommendation made
• Experience in successful implementation of a wide range of tasks as well as developing and implementing improvements in a prior position, and willing to learn
• Experience developing and/or implementing large-scale finance transaction and reporting
• Accounting software: D365, NAVISION, QuickBooks etc.
• Tax preparation software
• Word Processing Software 
• Deductive Reasoning: the ability to apply general rules to specific problems to produce answers that make sense.
• Mathematical Reasoning: The ability to choose the right mathematical methods or formulas to solve a problem.
• Number Facility: The ability to add, subtract, multiply, or divide quickly and correctly.

Please send CV and cover letter to
Email:      sos.recruitment@soscvcambodia.org
Phone:    023219190
Website: https://soscambodia.org
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!