Cambodian Golf Distribution is the official distributor of Titleist and FootJoy in Cambodia. The company is a fast-growing sporting goods distribution business based in Phnom Penh, managed by experienced foreign professionals with a dedicated local team. We focus on excellence in service, operations, and brand execution across Cambodia.
The Admin Assistant (Finance & Invoicing) works directly as the right-hand support to the Head of Finance, Mr. Saren Lim, and is responsible for preparing all quotations, invoices, and sales documentation using the Cuscen system. This role works side-by-side with Mr. Saren Lim on system control, accuracy, and compliance.
The position also works closely with the Warehouse Keeper to ensure that only approved and invoiced stock is released from the system with full traceability.
Roles and Responsibilities:
- Prepare accurate sales quotations for wholesale and retail customers.
- Ensure correct SKU, quantity, pricing, and promotions.
- Send quotations to customers in a professional and timely manner.
- Revise quotations when required.
- Convert approved quotations into official invoices.
- Ensure all customer and product details are entered correctly.
- Issue invoices through email and messaging platforms.
- Maintain a proper invoice issuance log.
- Enter all sales transactions into the Cuscen system.
- Work side-by-side with Mr. Saren Lim on system verification and approvals.
- Ensure real-time accurate stock deductions.
- Coordinate directly with the Warehouse Keeper for stock release.
- Investigate and resolve system mismatches immediately.
- Send invoices and payment details to customers.
- Follow up on pending payments and proof of payment.
- Coordinate with Finance on payment allocation and balances.
- Support Sales Team with pricing and stock availability.
- Assist Operations with event and activation invoicing.
- Maintain proper filing of all documentation.
- Prepare daily invoicing summaries.
- Assist with weekly sales documentation reports.
- Maintain audit-ready digital and physical filing systems.
- 100% invoice accuracy.
- Zero stock released without approved invoice.
- Cuscen system fully aligned with physical stock movements.
- Strong daily coordination with Warehouse Keeper.
- Clean, accurate, audit-ready records.
Key Requirements:
- Bachelor's Degree in or Studying towards a Diploma in Business, Accounting, Finance, or Admin.
- Experience in Admin, Sales Support, or Finance for 1 to 3 years
- Strong computer and Excel skills.
- Experience using Cuscen or similar systems preferred.
- High attention to detail.
- Strong Khmer communication, English an advantage.
- Honest, reliable, and disciplined.
Interested qualified candidates are invited to send your CV, and Cover letter to admin@cgdasia.com, gm@cgdasia.com
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!
