Smiling Gecko Cambodia (SGC) was officially registered in 2014 as a local non-profit NGO in Cambodia. It provides direct aid in the form of finance and other support to the needy in Cambodia, sponsoring projects that are sustainable both from an ecological and economic standpoint.
Roles and Responsibilities:
Administration- Manage general office operations including filing, documentation, correspondence, and communication with departments.
- Ensure all office equipment, utilities, and supplies are functioning and maintained properly.
- Coordinate transportation, accommodation, and travel arrangements for staff and visitors.
- Maintain updated inventory records of office assets and ensure proper asset tagging.
- Prepare and process administrative reports
- Support and oversee cleaning, security, and maintenance services.
- Provide general administrative support as needed
- Plan and carry out the procurement of goods, materials, and services in accordance with SGC procurement policy and donor requirements.
- Prepare purchase requests, request quotations, evaluate bids, and prepare purchase orders.
- Ensure all procurement activities are transparent, competitive, and documented properly.
- Maintain an updated supplier database and build good relationships with vendors.
- Monitor delivery schedules, check goods received, and ensure compliance with purchase orders.
- Work closely with finance to ensure timely payment and proper documentation for all purchases.
- Support in developing annual procurement plans and budget forecasting.
- Conduct market surveys to compare prices and ensure value for money.
- Keep accurate and updated procurement records and ensure proper filing and audit readiness.
- Ensure that all procurement and admin practices comply with SGC policies and Cambodian labor and procurement laws.
- Coordinate with project departments (school, farm, hospitality, etc.) to ensure timely and efficient support.
- Assist management in continuous improvement of administrative and procurement procedures.
- Prepare monthly procurement and admin reports for Procurement Manager.
- Track and report any issues related to suppliers, equipment, or office operations.
Key Requirements:
- Bachelor's Degree in Accounting and Finance, Business Administration, or a related field.
- At least of experience in procurement, purchasing, or logistics management for 2 years
- Strong knowledge of procurement procedures, financial policies, and compliance requirements.
- Experience with supply chain management systems or ERP tools (such as SAP) is an advantage.
- Previous experience working with NGOs/INGOs is preferred.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
- Excellent command of written and spoken English and Khmer.
- Strong interpersonal, organizational, and team collaboration skills.
- Honest, proactive, reliable, and detail-oriented with a positive attitude.
- Ability to work under pressure, meet deadlines, and handle multiple priorities.
- Willingness to work in a multicultural environment and collaborate across different
If you are interested, please submit your CV & Cover Letter with your SALARY EXPECTATION to recruitment@smilinggecko-cambodia.org
Moreinfo: https://www.smilinggecko.ch/en/
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!
