We are a leading organisation for the implementation of international development projects. We promote inclusive economic, social and ecological development to make an effective contribution towards sustainable and widespread prosperity in developing and emerging economies.
Swisscontact - the Swiss Foundation for Technical Cooperation is an independent, non-profit foundation based in Zürich, founded in 1959 by leading figures from the Swiss private sector and Swiss universities. It is exclusively involved in international development, active in more than 38 countries with 120 programmes with more than 1,000 staff members. Swisscontact has been present throughout South-East Asia for more than 30 years. Swisscontact has been operating in Cambodia since 2013, establishing its office in the country in April 2016.
To support us in the project activities we are looking for a motivated TVET Governance and Coordination Manager to be a part of our team.
Project/ Department: SDP III
Duty station: Phnom Penh
Report to: Team Leader
Responsible for: Senior IA1 Officer Program Associate
Budget Responsibility: 892,000.00 USD
IA Objectives
- Enhancing Coordination Mechanisms in TVET and Strengthening the TVET Framework
- Supporting Decentralization via the Empowerment of Provincial Training Boards (PTB)
- Promoting National and Sub-National Linkages as well as with the Private Sector
- Supporting contingency Fund for TVET Innovation Activities
- Implementing Competitive Grant Awards
- Assuring sustainability
Overall SDP Programme Management Responsibilities
- Assist in revising strategic documents to ensure alignment with the Intervention Area’s objectives.
- Support the Team Leader in overall program management, including planning, reporting, steering, and strategic review.
- Ensure systems thinking is integrated into all interventions.
- Assist teams in designing effective interventions.
- Ensure adaptive project management.
- Ensure (products) development complies with project management standards.
- Ensure risk management for the intervention area.
Intervention Management Responsibilities:
System Actors and Partnerships:
- Promote a culture of collaboration and communication at national and sub-national levels among TVET stakeholders.
Activity Oversight and Monitoring:
- Oversee the planning, implementation, and learning of activities within the Intervention Area.
- Ensure regular monitoring and reporting in accordance with the SDP MRM System.
- Report on activity and financial progress, liaising with the Team Leader and Director of
- Business Administration.
- Inform the Team Leader of any perceived challenges or risks.
Expert Missions and Audits:
- Organize short-term expert missions as needed.
- Ensure the Intervention Area is well-prepared for all external and internal reviews and audits.
- Maintain the effective flow of information within the intervention area team and with the program management team, adhering to the SDP communication structure.
- Provide monthly status updates on the intervention’s progress, challenges, and achievements to the Team Leader.
- Actively participate in program management meetings, intervention-specific meetings, and cross-functional meetings to share information, discuss issues, and enable informed decision-making.
- Ensure the use of a central platform to store, organize, and share relevant documents, reports, and data related to IA1.
- Implement knowledge harvesting procedures for capturing and documenting knowledge from meetings, projects, and initiatives, creating reports, case studies, and lessons learned.
- Effectively use email for important decision making content, and other communication channels for normal content to keep the management and intervention team informed and engaged.
- Assist COMS and MRM in maintaining visual representations of the intervention’s progress, such as dashboards and infographics.
- Foster a culture of knowledge sharing and collaboration among stakeholders, encouraging open communication and the sharing of best practices.
Financial management and procurement:
- Cooperate with the Head of Administration and the Team Leader to ensure consistent and workable SDP budgeting and accounting.
- Adapt budget Part 4 (Administrated Project Funds) as necessary, ensuring project implementation aligns with the budget in close cooperation with the Head of Administration.
- Support external financial auditing and ensure the implementation of audit recommendations.
Payments and Procurements:
- Approve payments and procurements, ensuring costs are reasonable and relevant for project implementation.
- Confirm that expenditures have the correct account code, align with the budget and relevant SDP subcontracts, adhere to procurement guidelines, and are in line with market prices.
- Spot-check evidence (e.g., invoices, receipts, time sheets, tendering documents, bid analyses) for above-average expenditures.
- Discuss and clarify any missing or inaccurate financial or procurement documents with the Team Leader and Financial Director, and address issues with subcontractors if necessary.
Expenditure Monitoring:
- Monitor expenses under the Intervention Area, ensuring they align with the budget.
- Ensure the outflow of funds is neither too fast nor too slow, maintaining a balance between expenditure and time passed.
- Ensure enough funds remain for planned activities and avoid underspending or overspending by more than 10% of the total budget.
Collaboration and Compliance:
- Work closely with the Team Leader to monitor expenditure of all budget lines in Part 4 of the SDP budget that are not part of a specific Intervention Area.
- Ensure expenditures are in line with the budget, relevant SDP subcontracts, and procurement guidelines, and that costs are reasonable and relevant for project implementation.
On-the-job training and coaching
- Provide on-the-job training and coaching to the Intervention Area team to enhance leadership and management capabilities.
- Improve the administrative and project management skills of the Intervention Area team through targeted training and coaching (e.g., work planning, budgeting, reporting).
- Develop the capacity of the Intervention Area team to ensure a thorough understanding and effective cooperation among all partners and within the entire SDP implementation team.
Crosscutting Responsibilities
Private Sector Engagement
- Collaborate with private sector entities, associations, chambers, and Skills Sector Councils (SSC).
- Promote private sector contributions to skills development and vocational training.
- Strengthen public-private partnerships.
Financing
- Promote private sector involvement in financing TVET through the Skills Development Fund (SDF).
- Develop liaise with chambers.
- Encourage employer contributions to TVET as PPP, CSR or other contribution.
- Diversify funding sources for sustainable growth in TVET.
Greening TVET
- Embed environmental elements and awareness in activities.
- Advocate for eco-friendly practices within TVET institutions.
- Enhance environmental consciousness among stakeholders.
- Promote energy conservation and sustainable practices.
Gender Equality and Social Inclusion (GESI)
- Ensure equal access to interventions for men, women, and disadvantaged groups.
- Promote gender-balanced composition within the implementation team.
- Apply GESI principles throughout Project Cycle Management (PCM).
- Enhance access to quality education for young Cambodians, especially in rural areas.
- Promote gender equality, diversity, and social inclusion.
- Engage communities to shift traditional mindsets about education for girls.
- Increase visibility of women in higher positions and non-traditional roles.
Selection Criteria:
- At least a bachelor’s degree, preferably in Social Sciences, Education Science, Development Management, Engineering.
- At least five (5) years of experience working in the field of education or management.
- Experience related to the development of communication and promotional materials in digital and print format.
- Experience in contract management with private and public sector stakeholders.
- Experience with gender equality and social inclusion related activities (advocacy, visibility, event management, etc.).
- Prior experience in technical and vocational education and training (TVET) and/or other forms of skills development is a strong asset.
- Excellent written and oral communication skills in Khmer and English.
- Willingness to travel frequently to the field (to the twelve target provinces of SDP).
- Computer literacy, especially on Microsoft Word, Power Point and Excel. Mastering of other relevant programmes such as InDesign, Illustrator, etc. are an asset.
- Excellent team player and committed work attitude.
- Good interpersonal and communication skills.
We especially encourage applications from women.
Swisscontact offers attractive working conditions in an international and multicultural context. We see our work as a joint effort in an agile organizational culture: mutual respect, trust and teamwork.
We look forward to receiving your online application with the following documents: letter of motivation (no more than 1 page) and curriculum vitae (no more than 2 pages). The deadline for applications is on 5 January 2024, but Swisscontact may begin taking interviews on a rolling basis, prior to the deadline. Swisscontact reserves the right to contact only applicants that have been selected for interview.
*Please indicate in your application whether you have or not have a close relative or friend who is currently working for Swisscontact in Cambodia. If yes, please provide the details information of the person. This information is very important for the selection process.
Application(s) should be directed to recruitment.cambodia@swisscontact.orgMoreinfo: https://www.swisscontact.org/en/about-us/jobs
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!
