The Cooperation Committee for Cambodia (CCC) is the leading and longest-established membership organization for domestic and foreign NGOs in Cambodia. Since 1990, CCC has been working to strengthen the cooperation, accountability and development effectiveness of civil society organizations in Cambodia, and to promote inclusive partnership between government, civil society organizations, development partners, and private sector for sustainable development in Cambodia.
Post Title : Administration and Project Assistant
Position Need : 01 Person
Duty Station : Phnom Penh
Report to : Administration and HR Specialist
Contract length : Three Years Fixed Contract with Renewal to UDC.
Salary Range : USD 351 and other benefits
The Administration and Project Assistant is responsible for providing essential administrative and operational support to the organization and its projects. Key duties include:
Delivering administrative services and functional support to project teams and the wider organization.
Managing the collection, distribution, and posting of mail and correspondence.
Arranging logistics for meetings, events, and traveling.
Procuring office supplies, equipment, and other necessary materials.
Overseeing the maintenance and upkeep of the organization's vehicle(s).
Key Expected Results:
- Ensure proper maintenance of all office vehicles and they are always roadworthy.
- Assist the Admin/HR Specialist with administrative duties, public affairs services, and logistics management for projects as required.
- Manage the booking of organization vehicles, meeting rooms, and consumable equipment to support seminars, learning forums, events, and workshops for project staff.
- Handle incoming and outgoing mail and respond to telephone inquiries.
- Deliver letters and documents to CCC members, ministries, and other CCC partners.
- Work closely with the Administrative Operations Assistant to manage office supply and stationery inventory.
- Maintain an up-to-date list of office supplies and stationery.
- Serve as the hospitality representative when guests visit the CCC office.
- Respond to requests for purchasing office supplies and stationery.
- Assist with project document management, including filing, scanning, printing, and copying.
- Support the Administration and HR Specialist in managing petty cash.
- Develop relevant vouchers and seek approval from all the relevant line supervisor.
- Perform other duties as assigned by the line supervisor.
Key Function and Major Responsibilities:
- Maintain a monthly schedule of planned trips and regular duties.
- Support the team in purchasing materials, equipment, stationery, and other supplies as needed.
- Assist the Administrative Operations Assistant in preparing procurement requests and obtaining quotations for goods and services.
- Support the team in obtaining quotations for vehicle services, maintenance, and other requirements.
- Collaborate with the team to ensure all required activities are undertaken in a timely manner.
- Manage the distribution and collection of mail.
- Assist with the maintenance of office equipment.
- Oversee the security guards, ensuring they perform their duties to the required standards and within CCC policy guidelines.
- Professionally manage the CCC meeting rooms and arrange them upon request in a timely manner.
- Maintain the stock of CCC publications, office stationery, and supplies.
- Handle incoming and outgoing correspondence.
- Demonstrate strong communication skills.
- Complete other tasks as assigned by the direct supervisor.
Impact of Results:
1. Improved quality of CSO services.
2. Improved enabling environment for CSOs.
3. Increased collaboration among CSOs.
4. Increased capacity of CCC in performing its roles as CSO coordinator, networker and advocate.
Competency and Skills Requirements:
- Valid driving license (preferred)
- Knowledge of Cambodian traffic laws
- Strong communication skills and a respectful demeanor
- Ability to run errands as needed
- Some knowledge of vehicle repair and maintenance, as well as office equipment and fixture repair and maintenance
- Friendly and polite behavior towards all CCC staff and guests when traveling in the organization's vehicles
- Good communication skills
- Knowledge of administration and office management
Qualification Requirements:
Education:
- University student or fresh graduate (Degree or field of study in Business Administration, Economics, English Literature, Education, Communication, Development is a plus)
- Good commands of English both written and oral
Experiences:
- Have experience supporting to program, community, or education is a plus
- Possess some administrative skills and good attentions to details
- Proficient in Microsoft Office-Excel, power point and the Internet
- Good communication
- Good hospitality
Language Requirements:
- Good in English and Khmer
Interested candidates are invited to look at the detail of position description and submit a cover letter (express of interest) and application (CV) which address the section criteria clearly indicating the post title expected Salary, and addressing the recruitment criteria, along with the update application, within only one file (do not attach certificates and recommendations). Only qualified applicants will be shortlisted and informed for participate the next stage of CCC recruitment process.
Contact HR Department Phone: (+855) 23 214 152
Send your Application to email Address : recruitment@ccc-cambodia.org
Women and people with disabilities are strongly encouraged to apply. CCC will not hire any person when there is any information that this person has committed abuse on children. Only short-listed candidates will be contacted for interview.
Moreinfo: http://www.ccc-cambodia.org/en/announcements/jobs
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!
