AGENCY : Department of Defence
POSITION NUMBER: PPDEF03
POSITION TITLE : Resource Officer
CLASSIFICATION : LE4
SECTION : Defence
REPORTS TO (TITLE) : Defence Office Manager
The Australian Embassy is seeking applications for a Resource Officer (Defence Section). At least one vacancy will be filled through this process, with suitable candidates merit listed for future vacancies.
The Resource Officer reports to the Defence Office Manager for management of Defence Section’s assets. Under general direction, the Resource Officer manages all aspects relating to the coordination of visits by Australian Defence delegations to Cambodia and for Cambodian Defence delegations to Australia; organisation of travel and travel documentation for Defence section staff; act as Defence Section lead and RCAF’s point of contact for major events; provide translation / interpretation services and undertaking driving duties when required.
This position is available immediately, and after an initial three-month probationary period, the successful candidate may be offered a 24-month contract, with the possibility of renewal and ultimately permanent employment.
The key responsibilities of the position include, but are not limited to:
- Manage the Defence Section and Defence Cooperation Program assets, including liaison with the RCAF College of Social Sciences and Languages (CSSL) IT and asset managers and conduct bi- annual audits of assets provided to CSSL.
- Maintain inventories and asset databases for Defence Section as well as Defence Attaché (DA) and Assistant Defence Attaché (ADA) residences; and arranging purchasing / procurement, maintenance, repair or disposal of assets in accordance with accountability requirements.
- Assist as required with financial administration including processing accounts payable and acquittals, managing petty cash, record keeping and reporting in accordance with financial regulations.
- Provide logistical support for official visits including Australian Defence delegations travelling to Cambodia and Cambodian delegates travelling to Australia.
- Organise and complete required documentations relating to travel for Section staff.
- Support ADA/DA in planning and coordinating all administrative aspects of Defence-sponsored events such as ship visits, and Anzac Day. Be the Defence Section lead and point of contact for all administrative aspects of Defence-sponsored RCAF events and assist with contacting Cambodian countrerparts to arrange meetings and other gatherings and facilitating communication between parties.
- Provide translation / interpretation for Defence Section members as required.
- Monitor RCAF news (including social media) and provide daily updates of key events.
- Delegate routine administrative tasks to the Administrative Assistant/Driver with DOM agreement and appropriate oversight.
- Act as second driver for Defence Section vehicles as required.
Required Qualifications/Experience
- Demonstrated experience in an administrative role that is comparable to arranging visits, programs and events, and ability to perform routine finance duties.
- Strong written and oral communication skills in English and Khmer.
- Strong interpersonal skills, including the ability to develop and maintain a range of relevant contacts.
- Sound judgement, motivation, initiative, and self-management, with the ability to make recommendations, propose new ideas and take a positive approach to new or unfamiliar tasks.
- Proven ability to manage competing priorities and work as part of a team.
- Demonstrated experience using the Microsoft Office suite of applications and the ability to learn specialised software programs.
A competitive salary package is offered, including participation in a performance management and bonus scheme. The basic monthly salary range for the position is USD1,570 to USD1,906.
For a full description of the role is available here. For selection criteria and information on how to apply are available here.
Only applications which address the selection criteria will be considered. Applications must be submitted by email to vacancy.cambodia@dfat.gov.au with “Resource Officer” as the subject line, by 11:30pm of Sunday, 11 August 2024.
The Australian Embassy is committed to providing an inclusive and diverse workplace where all employees are valued. We appreciate the experiences, skills and perspectives of all individuals. We actively encourage applications from women, people with disabilities and people from diverse backgrounds.
Only short-listed applicants will be contacted for interview. If you are not contacted within six weeks of the date of applications closing, you can consider your application unsuccessful.
Moreinfo: https://cambodia.embassy.gov.au/penh/Vacancy.html
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!
