AGENCY: Department of Defence
POSITION NUMBER:PPDEF01
POSITION TITLE: Defence Officer Manager
CLASSIFICATION: LE5
SECTION:Defence
REPORTS TO (TITLE) : Assistant Defence Attaché
The Australian Embassy is seeking applications for a Defence Office Manager (DOM). At least one vacancy will be filled through this process, with suitable candidates merit listed for future vacancies.
Under limited direction, the DOM is responsible for the effective and efficient running of the Defence Section office by undertaking a range of duties including providing advice to staff and management on a range of corporate and Defence Section management matters. The position holds primary responsibility for finance functions, compliance matters, drafting of formal correspondence, and contract management. The position assists the Defence Attaché’s public diplomacy efforts to promote a positive image of Australia and to strengthen our engagement with the Royal Cambodian Armed Forces.
This position is available immediately, and after an initial three-month probationary period, the successful candidate may be offered a 24-month contract, with the possibility of renewal and ultimately permanent employment.
The key responsibilities of the position include, but are not limited to:
- Provide complex technical advice to Defence Attaché and staff, and deliver a range of office manager services including, but not limited to, human resource management, budget management and reporting, procurement, and contract management.
- Undertake high level liaison and negotiate effectively with stakeholders, including other Defence staff in Canberra and at other posts, as well as other agencies and external organisations.
- Effectively manage and lead in all aspects of the Defence Section office Phnom Penh, including, administrative and financial governance and reporting.
- Manage Defence Section assets, including acquisition, maintenance, stocktaking, and disposal.
- Manage the performance and development of a small team and work closely with the Embassy HR staff to coordinate recruitment, onboarding, induction, training and development for new starters.
- Effectively liaise with Directorate of Attaché Overseas Management (DAOM) and ensure DAOM requirements are applied for position management, vehicle and asset management, fraud control and finance.
- Prepare a wide range of complex written correspondence and reports, including diplomatic clearance correspondence to authorise Australian military ship and aircraft visits/overflights, and briefings based on research and analysis.
- Provide administrative support to new Defence staff from Australia to facilitate their arrival and departure, including working closely with other Embassy staff for protocol clearances, schools, and arranging accommodation.
- Plan Defence Public Diplomacy opportunities and draft media articles and social media posts.
- Organise functions including maintaining guest lists, arranging invitations/RSVPs and coordinating access and greetings as required, programs and coordinate and assist with official visits as required.
- Represent the Defence Section at official meetings, events, conferences and seminars, and report on outcomes.
- Undertake special projects and other duties as required.
Qualifications/Experience
- Demonstrated ability to develop and build professional stakeholder relationships at a working level applying tact and diplomacy where necessary.
- Demonstrated ability to manage and lead a small team, and to work with minimum supervision and maintain confidentiality.
- Written and oral language skills in English to a clear and professional standard, with the ability to draft high level correspondence.
- Demonstrated ability to set priorities, manage competing tasks and organise workloads to achieve outcomes and meet deadlines.
- Demonstrated ability to quickly learn regulations and complex processes and apply them to the workplace.
- A high level of personal drive and integrity and the ability to work flexibly and adapt to changing requirements.
- Demonstrated experience with Australian Government standards and procedures, policies, and guidelines (highly desirable).
- Ideally hold, or be eligible to apply for, an Australian security classification at the Negative Vetting 1 level.
A competitive salary package is offered, including participation in a performance management and bonus scheme. The basic monthly salary range for the position is USD2,355 to USD2,834.
For a full description of the role is available here. For selection criteria and information on how to apply are available here.
Only applications which address the selection criteria will be considered. Applications must be submitted by email to vacancy.cambodia@dfat.gov.au with “Defence Office Manager” as the subject line, by 11:30pm of Tuesday, 13 August 2024.
The Australian Embassy is committed to providing an inclusive and diverse workplace where all employees are valued. We appreciate the experiences, skills and perspectives of all individuals. We actively encourage applications from women, people with disabilities and people from diverse backgrounds.
Only short-listed applicants will be contacted for interview. If you are not contacted within six weeks of the date of applications closing, you can consider your application unsuccessful.
Moreinfo: https://cambodia.embassy.gov.au/penh/Vacancy.html
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!
