REPORTS TO: GLOW GENERAL MANAGER LOCATION : BASED IN PHNOM PENH
PURPOSE
The accountant is responsible for the Finance function including bookkeeping, accounting and internal financial controls.
RELATIONSHIPS
1. Reports directly to the General Manager (GM) and/or their appointees
2. Collaborates with Glow’s Early Learning Centre Director, Glow’s Sales & Café Manager and operational staff related to finance and administration issues
MAJOR DUTIES AND RESPONSIBILITIES
The key duties and responsibilities are made up of the following:
1. Supporting documentation
2. Post approved financial transactions into the accounting system (Quickbooks)
3. Monthly general ledger (GL) reconciliations, up to trial balance level for revenue, accounts payable, accounts receivable, payroll, inventory, fixed assets, bank and cash
4. Monthly management accounts production and variance analysis
5. Support the GM in annual budget development and quarterly rolling forecasts
6. Statutory monthly and annual returns to relevant Authority or Ministry – refer Annexure A
DUTIES AND RESPONSIBILITIES
1. Transactional processing:
a. Prepare finance vouchers for - and ensure appropriate supporting documents for - accounting transactions and journals for the General Manager’s review and approval
b. Post all approved transactions and journals into the general ledger on a daily basis
2. Payroll:
a. collate payroll data from the ELC Director and Sales & Café Manager, for external payroll processing twice per month
b. present the fortnightly payroll to GM for approval
c. facilitate approved payments to employees,
d. Ensure that the payroll system complies with all tax regulations and employer obligations, and that correct salary tax, seniority payments and other entitlements are processed and reconciled monthly, with timely remittance to the relevant Ministry or Authority
3. Procurement:
a. Beverages and packaging: produce a weekly beverage and packaging supplier purchase order (P/O) for the Sales & Café Manager. Ensure that the products invoiced agree with those on the P/O, prior to payment. Update the beverage and packaging purchases spreadsheet with item quantities and cost
b. Bloom wholesale: update the Bloom baked product purchases spreadsheet daily with Customer Order Card details. Ensure that Bloom’s weekly wholesale invoice includes the correct Customer Order Card numbers
c. Office supplies: order office supplies as directed and approved by GM
4. Inventory:
a. perform the monthly inventory count together with the Sales & Café Manager and present to GM for approval
b. calculate and post the monthly cost of sales journal based on count quantities
c. calculate the display spoilage journal with Sales & Café Manager, and post
5. Revenue:
a. Prepare the Daily Takings sheet and reconcile the POS sales to the cash counted by café staff daily. Obtain GM’s approval signature
b. Post fee invoices and payments per Little Lives into the general ledger
c. Monthly invoice to Bloom Asia per contract for providing hospitality and early learning training spaces in Glow Café and Glow ELC
6. Cash:
a. post all cash payments from the Petty Cash Boxes into Quickbooks on a daily basis
b. perform monthly petty cash box cash counts, together with GM
c. perform the monthly cash count reconciliation to the GL and Excel cashbooks
7. Banking:
a. payments: prepare documentation to support banking tasks, including setting up online bank transfers, cheques and slips for cash withdrawals
b. receipts: prepare bank slips for cash or cheque deposits, and daily bank statements for online transfers from clients. Post these into the relevant Quickbooks GL bank account
8. Fixed Assets: maintain the fixed asset register
9. Month end procedures:
a. Prepare monthly closing general ledger entries
b. Monthly reconciliation of all balance sheet general ledger accounts to subsidiary records and subledgers
c. Monthly bank reconciliation of GL balances to bank statement balances
d. Reconcile monthly retail sales per POS reports to GL retail sales accounts
e. Reconcile monthly childcare-related fees in Little Lives system to GL fees accounts
f. Reconcile monthly payroll costs per payroll system reports to GL payroll accounts
g. Facilitate monthly VAT recording and payment
10. Monthly reporting:
a. Prepare Management Accounts for Glow Café and ELC. Comment on any material variances from budget for the GM’s review
b. Prepare a 3 month cash flow forecast for ELC and Cafe
c. Prepare monthly returns for the General Department of Taxation (GDT) for the GM’s review
11. Annual reporting:
a. Prepare annual reports to the Ministry of Commerce, Ministry of Economy and Finance, Ministry of Labour and Vocational Training together with GM
b. Prepare annual returns for the General Department of Taxation (GDT) for the GM’s review
12. Annual external audit:
a. Co-ordinate the annual external audit and implement actions recommended by auditors, as required
b. perform the annual inventory and fixed asset count together with the auditors
13. Annual budget: support the GM in the annual budgeting process
14. Financial record keeping: maintain and archive all financial records and reports, for the period required by the applicable laws
OTHER RESPONSIBILITIES
1. Represent Glow in communications with clients, suppliers, the public and others as authorized.
2. Monthly meeting with management and staff
3. Performs other duties as assigned by the General Manager
Annexure A – Preparation of Statutory Returns
Interested qualified candidates are invited to send your CV, and Cover letter to office@glow-cakes.com or contact: 077 757 510
PURPOSE
The accountant is responsible for the Finance function including bookkeeping, accounting and internal financial controls.
RELATIONSHIPS
1. Reports directly to the General Manager (GM) and/or their appointees
2. Collaborates with Glow’s Early Learning Centre Director, Glow’s Sales & Café Manager and operational staff related to finance and administration issues
MAJOR DUTIES AND RESPONSIBILITIES
The key duties and responsibilities are made up of the following:
1. Supporting documentation
2. Post approved financial transactions into the accounting system (Quickbooks)
3. Monthly general ledger (GL) reconciliations, up to trial balance level for revenue, accounts payable, accounts receivable, payroll, inventory, fixed assets, bank and cash
4. Monthly management accounts production and variance analysis
5. Support the GM in annual budget development and quarterly rolling forecasts
6. Statutory monthly and annual returns to relevant Authority or Ministry – refer Annexure A
DUTIES AND RESPONSIBILITIES
1. Transactional processing:
a. Prepare finance vouchers for - and ensure appropriate supporting documents for - accounting transactions and journals for the General Manager’s review and approval
b. Post all approved transactions and journals into the general ledger on a daily basis
2. Payroll:
a. collate payroll data from the ELC Director and Sales & Café Manager, for external payroll processing twice per month
b. present the fortnightly payroll to GM for approval
c. facilitate approved payments to employees,
d. Ensure that the payroll system complies with all tax regulations and employer obligations, and that correct salary tax, seniority payments and other entitlements are processed and reconciled monthly, with timely remittance to the relevant Ministry or Authority
3. Procurement:
a. Beverages and packaging: produce a weekly beverage and packaging supplier purchase order (P/O) for the Sales & Café Manager. Ensure that the products invoiced agree with those on the P/O, prior to payment. Update the beverage and packaging purchases spreadsheet with item quantities and cost
b. Bloom wholesale: update the Bloom baked product purchases spreadsheet daily with Customer Order Card details. Ensure that Bloom’s weekly wholesale invoice includes the correct Customer Order Card numbers
c. Office supplies: order office supplies as directed and approved by GM
4. Inventory:
a. perform the monthly inventory count together with the Sales & Café Manager and present to GM for approval
b. calculate and post the monthly cost of sales journal based on count quantities
c. calculate the display spoilage journal with Sales & Café Manager, and post
5. Revenue:
a. Prepare the Daily Takings sheet and reconcile the POS sales to the cash counted by café staff daily. Obtain GM’s approval signature
b. Post fee invoices and payments per Little Lives into the general ledger
c. Monthly invoice to Bloom Asia per contract for providing hospitality and early learning training spaces in Glow Café and Glow ELC
6. Cash:
a. post all cash payments from the Petty Cash Boxes into Quickbooks on a daily basis
b. perform monthly petty cash box cash counts, together with GM
c. perform the monthly cash count reconciliation to the GL and Excel cashbooks
7. Banking:
a. payments: prepare documentation to support banking tasks, including setting up online bank transfers, cheques and slips for cash withdrawals
b. receipts: prepare bank slips for cash or cheque deposits, and daily bank statements for online transfers from clients. Post these into the relevant Quickbooks GL bank account
8. Fixed Assets: maintain the fixed asset register
9. Month end procedures:
a. Prepare monthly closing general ledger entries
b. Monthly reconciliation of all balance sheet general ledger accounts to subsidiary records and subledgers
c. Monthly bank reconciliation of GL balances to bank statement balances
d. Reconcile monthly retail sales per POS reports to GL retail sales accounts
e. Reconcile monthly childcare-related fees in Little Lives system to GL fees accounts
f. Reconcile monthly payroll costs per payroll system reports to GL payroll accounts
g. Facilitate monthly VAT recording and payment
10. Monthly reporting:
a. Prepare Management Accounts for Glow Café and ELC. Comment on any material variances from budget for the GM’s review
b. Prepare a 3 month cash flow forecast for ELC and Cafe
c. Prepare monthly returns for the General Department of Taxation (GDT) for the GM’s review
11. Annual reporting:
a. Prepare annual reports to the Ministry of Commerce, Ministry of Economy and Finance, Ministry of Labour and Vocational Training together with GM
b. Prepare annual returns for the General Department of Taxation (GDT) for the GM’s review
12. Annual external audit:
a. Co-ordinate the annual external audit and implement actions recommended by auditors, as required
b. perform the annual inventory and fixed asset count together with the auditors
13. Annual budget: support the GM in the annual budgeting process
14. Financial record keeping: maintain and archive all financial records and reports, for the period required by the applicable laws
OTHER RESPONSIBILITIES
1. Represent Glow in communications with clients, suppliers, the public and others as authorized.
2. Monthly meeting with management and staff
3. Performs other duties as assigned by the General Manager
Annexure A – Preparation of Statutory Returns
- Monthly tax declaration
- Monthly NSSF
- Annual Tax
- Annual Accounting Regulation (ACAR)
- Annual Declaration of Commercial (MOC)
- Ministry of Labor related to workbook or work permit
- Ministry of Education licencing
- Ministry of Tourism
Interested qualified candidates are invited to send your CV, and Cover letter to office@glow-cakes.com or contact: 077 757 510
Moreinfo: http://glow-cakes.com
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!
