MSI Reproductive Choices is a global social business providing sexual and reproductive health services, with a particular focus on ensuring access to contraception and safe abortion services. Our team of professionals are passionate about the work they do in communities across 37 countries. Marie Stopes International Cambodia (MSIC) was established in 1998 and operates seven reproductive health clinics, a network of Marie Stopes Ladies (private sector facilities) and a SRH helpline/contact centre. In 2020, MSIC provided services to over 60,000 women and men in Cambodia. The primary responsibility of this role is to further MSI Vision: A world in which every birth is wanted and its Mission of ensuring the individual’s right to: Children by choice, not chance.
It is a role requirement that the job holder must fully comply with, promote and live Marie Stopes’ Core Values:
- Mission Driven
- Client Centred
- Accountable
- Courageous
The Senior Finance Officer for Marie Stopes International Cambodia (MSIC) is responsible for supporting the accounts payable, receivable, general ledger and tax function for MSIC to ensure organisation expenditure and income is tracked accurately. The position coordinates the payroll function across the organisation and provides support for tracking of stock and fixed assets as well as supporting our NSSF requirements. The position reports to the Finance Manager and works closely with other team members in regards to financial transactions as well as communicating with suppliers, banking partners and other stakeholders.
Location: Phnom Penh (some travel outside PP)
Reporting to: Finance Manager
Probationary Period: 3 months
- Ensure all approved invoices/project expenses and payable transactions are recorded accurately into the system and in a timely manner
- Ensure all requests for operating cash advances for clinics are granted and settled as per MSIC policy and procedure
- Check and reconcile clinic payments and perform the cash reconciliation.
- Responsible for the timely payment of creditors, the monitoring of accounts payable and the reconciliation of creditor/debor/employee accounts
- Review employee benefit balances and update balance sheet as well as conduct a reconciliation with HR system
- Prepare and submit the monthly tax payment to General Department of Tax and ensure tax payment is completed on time
- Collaborate with the Finance Manager to ensure administrative requirements are met with respect to payments for tax, salary taxes and other administrative payments
- Assist the Finance Manager with tax compliance and ensure MSIC has updated information on tax compliance in Cambodia
- Accurately enter new employee’s additional benefits into the payroll system as well as any updates required for current employee salary and benefits
- Timely and accurate preparation and processing of monthly payroll in conjunction with the Human Resources Department
- Prepare final payments and relevant paperwork for staff exits ensuring their final payment is accurate and provided to them on their last day
- Arrange payroll transfers with bank and prepare necessary cheque payments for salary to relevant staff in the payroll cycle
- Collaborate with the Human Resources Department to ensure accuracy of the payroll system is maintained at all times
- Assist Finance Manager for the monthly closing of the ledger and ensure month end closing is completed on time
- Reconcile all MSIC bank accounts and promptly inform line manager if there are any concerns about insufficient funds for ongoing operational requirements
- Monthly reconciliation of balance sheet, making sure required adjustments are made to ensure accuracy after month end close
- Assist the Finance Manager with monthly balance sheet reconciliation and ensure it is completed on time
- Assist with physical stock counts, fixed asset counts and reconcile counts to the accounting ledger
- Ensure all fixed assets and the inventory are regularly updated into the Sun System and capitalisation or depreciation is recorded accurately each month
- Record Cost of Goods Sold (COGS) on a monthly basis from stock report submitted by Finance & Stock Officer and approved by Finance Manager into SUN system on monthly basis
- Travel to project sites and clinics as required to perform spot-checks of income/expenditure or documentation
- Conduct monthly verification of accounts receivable to ensure NSSF system and the clinic system match
- Monthly verification of account receivable with MS ladies account and promptly inform Finance Manager on any outstanding payments
- Monthly update NSSF system with staff movements and process payment to ensure NSSF is providing insurance cover for all staff and MSIC is paying the accurate amount of insurance costs
- Update on general ledger listing on monthly basis and send to Finance Manager after month end close
- Assist the Finance Manager to prepare clinic/project financial reports according to internal timelines
- Prepare documents for auditors as required
- Ensure the supporting documents for expenditure and income are correct and policy compliant
- Assist in maintaining the accounting filing system and records
- Other duties as requested by the Finance Manager
- A Bachelor degree in accounting, finance or business administration
- Preferably working towards a professional accounting qualification
- At least 5 years of practical experience in accounting, accounts payable functions
- Proven customer service experience
- Experience with SUN Accounting system is an advantage
- Knowledge/experience of DFAT compliance is an advantage
- No NGO experience required, private and public sector experience welcome
- Fluent Khmer and medium English both oral and written
- Approachable with strong interpersonal & listening skills
- Ability to prioritise tasks efficiently
- The highest levels of integrity, strong ethical sense
- IT literate, strong Excel skills.
- Strong supporter of sexual and reproductive health rights for all men/women, including abortion services
- Results focused and will go above requirements to deliver required results
- Team player
- Self-motivational / Self-Starter
- Willingness to travel within Cambodia when required
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!
