Position: Administration Officer
Location: National Office, Phnom Penh
Schedule: Full-Time
Salary: Negotiable
Closing Date: 22 June 2024
World Vision is one of the world’s leading Christian humanitarian organizations. World Vision's ministry in Cambodia focuses on improving the lives of the poorest children and their families. We aim to empower our staff and the communities we serve to take part in building a better future for Cambodian children. The communities World Vision works with, called Area Programmes (AP), across Cambodia are normally based on geographical districts within a province. WV works in 36 Area Programme alongside communities.
For administrative areas, we seek for colleagues who have broad-based, up-to-date technical and methodical knowledge and for whom service is foremost in their minds. We expect a high degree of communication skills, the necessary flexibility in approaching changing tasks, a distinct orientation toward recognizing and solving problems, and a marked degree of team orientation. They should have proactive approach in handling administrative issues and concerns raising and have good problem-solving skill. We value employees who approach their tasks with passion and enthusiasm because, for us, this is an important prerequisite for quality services.
S/he will work with the Direct Manager (Administration Manager) and other support functions for prompt and efficient services to staff and offices to bridge gaps and provide daily solutions.
MAJOR RESPONSIBILITIES
The Administrative Officer is responsible for coordinating and delivering efficient day-to-day administrative services for field offices and the partial National Office (NO). The role involves overseeing various tasks to ensure smooth operations across multiple areas, including but not limited to:
- Responsible for asset and inventory management for under Area Program targets.
- Responsible for coordinating community insurance coverage for all WVI locations.
- Overseeing office cleaning services and ensuring the quality performance of security guards.
- Responsible for ensuring phone communication quality under Area Program targets
- Handle and facilitate World Vision Holding operations.
- Processing administrative payments for delivery services, security guards, and cleaning services for all offices.
- Conducting assessments and managing relocation processes for field offices.
- Updating real estate office leasing agreements and staff accommodations to under Area Program targets.
- Providing capacity-building support to Administration Assistants (AA), Finance and Administration Assistants (FAA), and Administration Coordinators (AC) under Area Program targets.
- Handling general administration tasks as required.
REQUIREMENTS:
As part of the World Vision International-Cambodia mandate requirements for new staff, all candidates who are offered jobs are required to produce Local Police Clearance Certificate prior to the date of joining the organization.
- Bachelor’s degree in Business Administration/ Commerce/Finance/ Accounting related field administration background.
- At least 3 of experience in core Administration work, preferably NGO or similar context.
- Stewardship, hospitality management, maintenance, property management, technology.
- Proficiency in Ms. Office, e-mail, communication, and other administrative software
- Good at planning, organizing, analytical, and coordinating skills.
- Ability to work effectively in a fast-paced environment and under pressure.
- Excellent communication and interpersonal skills.
- Ability to communicate English both verbally in writing
- 30% travel field offices (rural, remote, urban areas); willing to work beyond hours during critical deadlines; willing to work highly demanding.
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!
