Key Responsibilities:
Position: Admin Assistant
Location: Praek Prasab District, Kratie Province , Cambodia
Salary: 502-626 USD
Closing Date: 15 February 2023
POSITION DESCRIPTION:
This position will deliver efficient and smooth day to day administrative services and security, and to actively engage and handle the procurement requirements of the AP and staff.
MAJOR RESPONSIBILITIES.
20% Facility Management
- Effective implementation of Office Standard and Management policy and guideline to make sure office meets minimum standard.
- Monitor and ensure the office cleanliness on a daily basis and ensure comfortable environment working place is provided for staff.
10% Logistic and Hospitality
- Coordinate logistic support for meeting /training/workshops or other special events
- Ensure prompt hospitality services are given to visitors during their visit and stay within the AP
- Ensure courier services are smoothly/properly running.
10% Central Receiver
- Physically receive the items from suppliers and receive in the system of Provision
- Follow up the delivery and any pending receipt to make sure the delivery is well received Community Insurance
- Prepare code charges of the AP and send to the Regional Office for purchasing annual insurance
- Communicate with the insurance company for any accident
10% Asset Management
- Prepare and update assets and inventory including physical verification vs the record in the system
- Track all fixed assets and inventory given for use to other staff and external third party (e.g. smart phone, camera, LCD, etc.) for program related use.
- Coordinate all the asset incidents to do the investigation and report timely
20% Fleet Management
- Work and collaborate with fleet personnel in NO in maintenance and monitoring of vehicles
- Handle and Monitor vehicle utilization and fuel consumptions
- Effective implementation of transportation and procedure to ensure safety of passengers and vehicles
20%Procurement
- Support AP to get quality Annual Procurement Plan (APP) Effectively handle the purchasing needs of project staff through playing buyer role for with compliance to Global procurement Manual.
- The purchase requests are collected and raised through Provision for contracted items
10% Security
- Ensure office security equipment/facilities are equipped and workable.
- Oversee security guards’ performance in the office
- Monitor surrounding security-related incidents or disturbances and report timely to the line manager and security manager accordingly.
REQUIREMENTS
- Minimum 2 years’ experience in handling administration.
- Bachelor degree in Business Administration
- Knowledge of Microsoft Office (MS-Excel, MS-Word and MS-Power Point).
- Knowledge of regular office administration.
- Proactive, reliable and attentive to details and ability to work independently on task and assignments.
- Experience in handling administrative issues and concerns arsing in the offices and having problem solving skills
- Interpersonal skill, planning, organizing, analytical, team player, multitasking skills, communication and customer service skill.
- Ability to communicate in English both verbally and in writing
HOW TO APPLY
Kindly complete the WV Application Form , CV, and Cover Letter, and apply through the link.
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!
