Position: Finance Assistant (KHANA)__Deadline:29-May

Initially established in 1996 as a project of International HIV/AIDS Alliance, KHANA has started operating as an NGO in 1997 and was officially registered as a local NGO in 2000. Since then, it has been operating as a linking organization (LO) of the International HIV/AIDS Alliance which is now known as the Frontline AIDS. KHANA is one of the leading non-governmental organizations in Cambodia that has made critical contributions to the national HIV response and other health and development related services to key, vulnerable and underserved populations in Cambodia. KHANA’s work has been made possible through financial supports from the USAID, The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM), The Stop TB Partnership, The French 5% Initiative, and The Frontline AIDS.

KHANA is now seeking qualified candidates to hold different positions of Finance Assistant.

Key Responsibilities:
As the Finance Assistant, s/he plays an important role to support programme of KHANA Projects by maintaining proper accounting records of all financial transactions and that all data is entered into the accounting system in a timely and accurate manner.

Main Responsibilities Accounting

• Prepare vouchers for payments, receipts and journals for the relevant line managers for approval
• Record and post all authorised payment requisition, receipts and journals into the cheque book, cash book and accounting software.
• Prepare cheques for review and signature and keep custody of KHANA’s project cheque books
• Prepare cheque book reports for bank reconciliation
• Prepare monthly bank reconcile.
• Ensure day to day management of the cash payment and keep custody of KHANA’s safe box
• Assist the Cooperate Finance Coordinator for prepare monthly VAT report to GDT and donors.

Assist with the development and documentation of financial management procedures.

Management of the Unified Payment

• Ensure day to day management of the project cheques payment and keep custody of KHANA’s project cheque books
• Ensure arrangements of banking transactions such as transfer, withdrawal, deposit money into the bank and collection of bank statements from the bank

Staff Advances
Ensure that all advances made to staff are properly checked and authorised and that expense reports are filed in a timely manner by

• Checking total on expense report for accuracy
• Checking per diem rate and clarify with relevant policies
• Verifying number of days claimed
• Ensuring that payments made to staff/consultants are signed for by the recipient.

General support

• Provide general support to the Cooperate Finance Coordinator, Finance Officer, and relevant staff.
• Participate in the Finance Team, Project Team meetings and other meeting of KHANA as required
• Assist Cooperate Coordinator and Finance Officer in maintain financial documents
• Travel to provinces to support project team for DSA payment
• Undertake other duties as required

Personal Skills

• Accounting skills
• Computer literacy, particularly in the use of Excel spreadsheets
• Strong Communications skill
• Ability to operate as part of a team in a multicultural, multilocation, values driven work environment;

Efficiency and Effectiveness

• Takes responsibility for managing the cash/bank and recording into system
• Keep in tract all transaction and make sure supporting documents in line with donor regulation

Good Governance

• Encourages participation in decision making
• Operates with honesty, openness, and transparency
• Is perceived to act with and value integrity

Learning & Sharing

• Sets ambitious and challenging goals for self, takes responsibility for own personal development,
• Willingness to learn and update knowledge

Collaborations and Partnership

• Builds and maintains effective relationships with team, colleagues, members, donors and partners
• Approachable, diplomatic, and supportive, with well-developed listening skills

Gender Equity and Diversity

• Believes in the necessity of equal access to employment and services
• Committed to seeking out and implementing ways to decrease gender inequality across KHANA and in access to its services

Selection Criteria:

• Bachelor’s Degree in Accounting, Finance or relevant field
• One year experience in accounting or finance.

Interested candidates must send your resume to our email address at recruitment@khana.org.kh before or not later than 29th May 2024 – 5.00 pm. Only short-listed candidates will be notified for further process.

Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!