Closure Date: 02/Dec/2023, 5:59:00 AM
Organizational Unit: FACMB
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Cambodia-Phnom Penh
Duration: 12 months with possible extension
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. The main aim of the FAO Representation in Cambodia is to assist government to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
The FAO Representation in Cambodia is developing FAO’s Country Programming Framework (CPF) 2024-2028 as well as contributing to the development of United Nations Sustainable Development Cooperation Framework (UNSDCF) 2024 – 2028, and providing technical assistance to the Government counterparts to develop relevant strategies and action plans. FAO Representation in Cambodia is implementing several projects and programmes under the six thematic areas, namely Food Systems, Agriculture Value Chains, One Health and Livestock Production, Fisheries, Forestry, Land and Water, Data, Knowledge and Policy. In response to the growing portfolio, FAO Representation in Cambodia is recruiting a Technical Support Associate to join the FAO country team to deliver the organization’s goals and objectives.
Reporting Lines
Under the overall supervision of the FAO
Representative (FAOR) in Cambodia, the functional supervision of the
Assistant FAOR (Administration), and the direct and day-to-day
supervision of the Thematic Team Leader(s) and concerned Project
Manager(s), the Technical Support Assistant, in close collaboration
among others with the Operations, Programme and Admin Units, national
and international technical specialists, and Government counterparts.
Technical Focus
The Technical Support Assistant supports and contributes to effective operations and implementation of the projects.
Tasks and responsibilities
Travel / Events / Logistics / General Administration
•
Assist in arranging travel for staff and non-staff travelers
including transportation, flight and hotel booking, relevant clearances,
travel authorizations and claims;
• Assist in organizing
workshops, meetings, trainings and study tours including budget
estimation, invitation of participants and procurement of venue;
• Assist in liaising with the Logistics Focal Point on visas, import of equipment/materials and custom clearances;
• Assist in liaising with the IT Focal Point on deploying and the repair of computers, IT equipment and software;
• Ensure that equipment/assets are properly labelled and documented according to status and custody;
• Assist in keeping and maintaining good filing and archive system;
• Act as front-line support to project personnel on travel, logistics and administrative matters.
HR / Recruitment
• Assist in preparing annual project(s) HR plans and consolidate the plans under his/her thematic team;
• Assist in initiating the recruitment, amendment, rehire and separation of staff including obtaining relevant clearances;
• Act as front-line support to project personnel on HR matters including timecards, leave requests, payroll, etc.
Finance
• Assist in reviewing and ensuring all
payment requests, cash advances and liquidations are in line with FAO’s
rules, regulations and procedures;
• Assist in reviewing all
invoices and certifying for payment, and liaising with the Finance Unit
to resolve any constraints faced with releasing payments;
• Be
responsible as Outposted Petty Cash (OPC) holder and prepare at least
once a month expenditures report and request for replenishment;
•
Act as front-line support to project personnel on financial matters
including assisting project personnel on cash advance clearance.
Procurement / Letter of Agreements (LoAs)
• Assist in preparing the project(s) procurement plans and consolidating the plans under his/her thematic team;
•
Assist in carrying out procurement actions under his/her Delegation
of Authority (DoA) and sourcing vendors to ease procurement actions
undertaken by the Procurement Unit;
• Assist in drafting specifications, LoAs and obtaining necessary clearances;
• Assist in liaising with the Procurement Unit to resolve any constraints faced with procurement actions;
•
Act as front-line support to project personnel on procurement
matters including raising Purchase Requests, recording receipts as well
as proposing for Purchase Order closing.
Operations
• Provide support to Project Manager(s) in developing project(s) work plans;
•
Ensure compliance with corporate and programme quality requirements,
including obtaining appropriate clearances where required;
• Assist in monitoring work plans and preparing expenditures plan;
• Assist in providing secretarial support to Project Steering Committee (PSC) and Project Task Force (PTF) meetings;
•
Assist in reviewing and monitoring project budgets, and preparing
requests and revisions as required; maintain shadow expenditures
reports;
• Assist in coordinating and supporting the production of
progress and terminal reports for the Government, FAO and the Resource
Partners;
• Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Cambodian National
• University degree in public or business administration or other related fields
• At least five (5) years of relevant experiences in project/programme management; administration, finance and operations,
• Working knowledge of Khmer and English languages.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Extent and relevance of experience
in supporting, advising and guiding the implementation of
multi-stakeholder project in the context of his/her area of expertise;
•
Ability to develop plans for the implementation and coordination of
project operations, in partnership with UN agencies, international
entities, NGOs and other relevant actors;
• Extent and relevant of experience in programme/project formulation, analysis, planning and implementation;
• Understanding FAO/UN policies and programmes is considered a strong asset;
• Familiarity with UN administrative, operational and financial procedure is an asset.
•
Proficiency in relevant computer applications such as word
processing tools, spreadsheets and desktop publishing software (MS
Office Word, Excel etc.).
Moreinfo: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2303506
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