Position: Consultancy for Monitoring & Evaluation System Development and Maintenance (Oxfam)__Deadline:21-December

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts.

OVERVIEW

Start date

January 2024 to August 2024

How to apply:

Interested candidates are invited to submit:

  1. CV/company profile with contact details for 3 references
  2. Examples of prior similar work (with links or attachment to the publication)
  3. Detailed technical proposal explaining methodology, scope of work and timeline.
  4. The financial proposal shall specify a total in Net Fee amount in US Dollars including consultancy fees and all associated costs i.e.  travel cost, meal, accommodation…etc. (the consultancy fee should be mentioned in net fee and Oxfam will cover the tax on consultancy service. (If it is a consulting firm with VAT certificate, then please propose net fee + VAT)

Deadline

December 21, 2023 23:59 (GMT+7)

Application to be submitted to:

https://jobs.oxfamnovib.nl/job-invite/13251/

Assignment location:

Phnom Penh, Cambodia

Specific considerations:

 

 

PURPOSE OF THIS CONTRACT

The purpose of this consultancy services is to develop a web-based Monitoring and Evaluation (M&E) system for Rice Tech Cambodia project and Maintenance M&E System of FOSTER under Inclusive Green Economy (IGE) program.

Expected results are to develop a web-based Monitoring and Evaluation system for Rice Tech Cambodia, the project duration will span 45 days, starting from December 2023 and concluding in March 2024; and to provide maintenance services for the FOSTER M&E System for a duration of eight month in a web-based format from Jan-Aug 2024.

BACKGROUND AND CONTEXT

2.1. ABOUT THE PROGRAM:

Oxfam in Cambodia supports a portfolio of projects (National and Regional) under its Inclusive Green Economy (IGE) Program. Some of these projects are:

 

Capfish/FOSTER

The Capfish/Foster program is a three-and-a-half-year program funded by the European Union Delegation (EUD). The program focuses on improving the resilience, productivity, and socio-economic conditions of fishing communities as well as the ecological sustainability of the Tonle Sap Biosphere Reserve (TSBR) through community-centered interventions that improve access to safe water and sanitation through sustainable sanitation and water solutions like Handy Pods (HPod), Water Kiosk (WK)1 and eco-waste management services, enhanced education opportunity and quality for vulnerable and poor girls and boys with increased availability and accessibility to education to successfully transition through school and facilitate the development of sustainable alternative livelihoods. In addition, the Green Economy component of the program creates sustainable livelihoods and employment opportunities in three sub-sectors – eco- tourism, solar energy, and sustainable agriculture – through interventions that create income sources while reducing environmental pressures on the Tonle Sap Biosphere Reserve (TSBR).

 

The program is the result of collaboration among a Consortium of 13 organizations with Oxfam as lead for the Western region in Siem Reap, Banteay Meanchey and Battambang province and consists of local and international non-governmental organizations, social enterprises, and leading businesses which bring together diverse expertise, best practices, and tested technologies developed in over 40 years of development interventions in Cambodia. The program is from 2021 to 2024 and will seek to address:

 

•    WASH needs (Safe Clean Drinking Water and Sanitation)

•    Support pre-primary, primary and lower secondary inclusive education

•    Foster a green economy by strengthening skills of CFi members and creating an enabling environment for community entrepreneurship and investment in Eco- tourism (CBET and Commercial), sustainable agriculture (Rice and Horticulture), NTFP and renewable energy, and supporting community led- led green businesses through inclusive business models supported by the Private Sector Partners.

 

Rice Tech Cambodia

The overall objective of RiceTechCambodia is to enhance the rice value chain in Cambodia. The project partners will combine knowledge, strengths and efforts through establishment of a Public-Private Partnership with the aim to add value to the organic rice sector in Cambodia, enabling the country to better serve well-developed rice markets in Europe with a particular focus on baby food.

 

The proposed project is being implemented a responsible, sustainable and inclusive rice value chain where it connects demand side (economic actors) with supply side (rural communities). The smallholder farmers in Mondulkiri (north-eastern part of Cambodia) currently lack an incentive to professionalize their rice production activities in order to improve their yield and income due to the absence of a direct sales market. By introducing professional organic rice cultivation practices through extensive training & contract farming, and creating access to nearby paddy drying, milling & storage facilities, the farmers will be able to gain knowledge, increase rice quality and yield, and increase income because of premium prices for their produce. It is conservatively calculated that a farmer with 1.5 ha of land can increase its between 140-216% as a result of the project.

 

The project will be realized by supply of high quality foundation seeds, (mechanical) agricultural tools & tractors, transfer of know-how, implementing track & trace along the supply chain, organic certification, instalment of drying, milling & storage facilities, quality control & assurance, and introduction of a pilot project for circular rice-fish farming. The period of project is from July 2023 to June 2027.

 

All project activities will directly lead to significant improvement of the livelihoods of local small-scale rice farmers in Mondulkiri province and indirectly strengthen the general business climate in Cambodia, contributing to sustainable economic growth.

 

SCOPE OF WORK
T
he role of the consultant will be to develop an M&E system for Rice Tech Cambodia Project and also to provide a maintenance service on the existing M&E system service for FOSTER project.

Specific tasks related to this scope of work include:

  • Attend an orientation briefing with Oxfam and partners.
  • Develop M&E system for RTC Project with simple database and forms in web base and manually.
  • Develop tracking indicators and forms for partners to record manually.
  • Prepare dashboards against required annual report by donor for Rice Tech Cambodia.
  • Provide training to project partners of Rice Tech on M&E both theory, practice and in web-based system for totally 4 days (2 days/session) physically or online as well as provide refresher training for 1 time.
  • Maintenance and fix existing web-based M&E FOSTER system and Rice Tech system according to the need from partners for one year till Aug 2024.  

DELIVERABLES

Specific outputs and deliverables

The consultant is expected to deliver the following outputs:

  • Inception report, specifying conceptual framework, methodology, and workplan.
  • Set training date and methodology of training.
  • Develop key forms in web-based around 5-6 forms as needed.
  • Develop MEL manual in English that includes specific instructions of what to monitor (defined objectives indicators), how to collect data (a set of tools and procedures), data entering, processing and analysis and indicator definition.
  • The outline of this MEL manual guide may include following key components:
    1. Overall description of the system
    2. M&E matrix/form to address questions of what to measure, when, how and by whom
    3. M&E system management functions and responsibilities; data flow and quality assurance.
  • Excel-based Database with key functions to record, analyse data, and generate program related reports.

PROFILE REQUIREMENTS

The consultant(s) should have the following competencies:

Essential criteria

  • Experiences in Capacity Building on MEL System Development, and Applied Statistical Data Analysis for Research, Monitoring and Evaluation.
  • Commitment to equal opportunity and gender equality with demonstrated experience in integrating gender and diversity issues into program MEL system
  • Academic qualifications in one of the following disciplines: social sciences, economics, environment, rural development, agriculture, education, waste management
  • Be committed to and able to meet deadlines.
  • Strong analytical skills.
  • Good presentation skills.
  • Excellent English
  • Previous Oxfam Experience with Oxfam’s ways of working and process is a plus.
  • Previous Oxfam Experience working with the IGE program is also a plus.

 

Desired criteria

  • The consultant must have proven experience at least 10 years in MEL work for NGO’s development programs, preferably including logframe development, community-based research, baseline assessment/survey in the fields of education, agriculture, gender, livelihood, WASH, rural development, and business development;
  • Experiences in MEL Framework and System development as well as result-based MEL systems and tools


APPLICATION PROCESS

Clarifications

For any inquiries relating to this assignment, please reach out to Mr. Ear Chong. Please send up to 7 days before the submission deadline in writing. Email Address: chong.ear@oxfam.org

Administrative compliance (list of documents to be submitted)

Responses must be submitted and prepared in English and received by the deadline.

To be shortlisted for evaluation against award criteria, the following documents must be included in the application:

Item

Importance

1

Technical proposal to carry out the assignment and achieve objectives including methodology, proposed work plan and timelines.

Mandatory

2

Financial offer (price quotation) including budget and pricing

  • All prices must appear in US Dollar, with and without VAT (specify the VAT rate if applicable)
  • The total budget, which must include a detailed breakdown of costs by deliverables or days.
  • The total budget proposed by the Consultant must include all costs that will be invoiced to Oxfam in the financial offer1:
  1. all technical services and activities e.g. research, report writing, analysis, instrument development costs;
  2. travel related costs (including flights, taxi, car, visas, vaccination, prophylaxis, accommodation, food);

Please provide a detailed breakdown of your daily rate and the number of days and resources required per activity, as well as the associated cost.

Mandatory

3

Curriculum Vitae(s) (CV) of the proposed consultant(s), proving relevant experience and/or qualifications. If multiple people are involved, an outline of roles/ responsibilities also needs to be included.

Mandatory

4

Three relevant references (minimum) for previous comparable assignments

Mandatory

OTHER CONDITIONS

Issuance of this Terms of Reference does not constitute an award commitment on the part of Oxfam, nor does it commit Oxfam to pay for costs incurred in the preparation and submission of a bid. The attached Annexes are an integral part of this Request for Proposals.

Oxfam may contact bidders to confirm contacts, addresses, bid amount and to confirm that the bid was submitted for this solicitation.

Quotation validity

  • The quotation shall be valid for 90 days from the date of submission to Oxfam. If this is not possible, the bidder may propose a different timeframe.
  • If the bidder is awarded the contract, all information provided in the quotation and negotiation process is contractually binding.

False statements

Bidders must provide full, accurate and complete information as required by this solicitation and Annexes. False statements in bids constitutes grounds for immediate termination of any agreement with the supplier. OXFAM takes fraud, misstatements, falsification, manipulation, alteration of facts and/or documents very seriously, has a zero tolerance policy to such behaviours, and may choose to take legal action in a case of misrepresented disclosures by Contractors.

Conflict of interest

Bidders must provide disclosure of any past, present or future relationships with any parties associated with the issuance, review or management of this solicitation and anticipated award.  Failure to provide full and open disclosure may result in Oxfam having to re-evaluate the selection of a potential bidder.

Right to Select/ Reject

Oxfam reserves the right to select and negotiate with those firms it determines, in its sole discretion, to be qualified for competitive proposals and to terminate negotiations without incurring any liability.  Oxfam also reserves the right to reject any or all proposals received without explanation.

Reserved rights

All applications and quotes become the property of Oxfam, and Oxfam reserves the right in its sole discretion to:

  • To disqualify any offer based on applicant’s failure to follow solicitation instructions
  • To waive any deviations by the applicant from the requirements of this terms of reference that, in Oxfam’s opinion, are considered immaterial defects requiring rejection or disqualification; or where such a waiver will promote increased competition
  • Extend the time for submission of responses after notification to all applicants
  • Terminate or modify the process at any time and re-issue the request for quotation to whomever Oxfam deems appropriate
  • Issue an award based on the initial evaluation of offers without discussion
  • Award only part of the activities in the solicitation or issue multiple awards based on solicitation activities

CODE OF CONDUCT

Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards, and expect all Oxfam suppliers to demonstrate commitment towards them.

All consultants/applicant are required to agree and adhere to the Oxfam Supplier Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non Staff Code of Conduct2. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anti-corruption that suppliers must follow.

REPORTING OF FRAUD & UNETHICAL BEHAVIOUR

Oxfam’s  reporting and whistleblowing mechanisms are available for Suppliers as well Oxfam employees, to ensure that Oxfam continues to operate under the highest ethical standards and principles.

You can use these reporting channels confidentially, anonymously, and in your own language to report any concerns involving fraud, corruption, waste, abuse or safeguarding concerns.

Online webform

Oxfam Misconduct Reporting Webform (including possibility for anonymous reporting): https://oxfam.clue-webforms.co.uk/webform/misconduct/  

Email

integrity@oxfamnovib.nl  

Phone

Global phone number: +44 1249 661808  Check https://speakup.oxfamnovib.nl for local numbers (you can request interpretation) 

Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!

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Cambodia Jobs: Position: Consultancy for Monitoring & Evaluation System Development and Maintenance (Oxfam)__Deadline:21-December
Position: Consultancy for Monitoring & Evaluation System Development and Maintenance (Oxfam)__Deadline:21-December
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