Organizational Unit: FACMB
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Primary Location: Cambodia-Phnom Penh
Duration: 12 months
The
Food and Agriculture Organization of the United Nations (FAO)
contributes to the achievement of the 2030 Agenda through the FAO
Strategic Framework by supporting the transformation to MORE efficient,
inclusive, resilient and sustainable agrifood systems, for better
production, better nutrition, a better environment, and a better life,
leaving no one behind. The main aim of the FAO Representation in
Cambodia is to assist government to develop policies, programmes and
projects to achieve food security and to reduce hunger and malnutrition,
to help develop the agricultural, fisheries and forestry sectors, and
to use their environmental and natural resources in a sustainable
manner.
The Public-Social-Private Partnerships for
Ecologically-Sound Agriculture and Resilient Livelihood (PEARL)
project," in Northern Tonle Sap Basin (NTSB) aims to enhance the climate
change resilience of smallholder farmers and local communities in the
NTSB by increasing their access to growing premium market segments while
using their improved market access to incentivize their transition to
climate-resilient practices, mainly through effective
public-social-private partnerships.
Reporting Lines
The Procurement/Grant Specialist reports directly to the Assistant FAOR (Administration/Programme) through the Senior Project Officer, and the technical oversight of lead technical officer in the FAO regional office for Asia and the Pacific (RAP). Under the overall supervision of the FAO Representative in Cambodia, and in close collaboration with international consultants and national specialists, governmental counterparts, and other technical specialists, the incumbent will perform the tasks listed below.
Technical Focus
Coordinate procurements, grants management, accounting, internal review of the procurement/financial documents and provide support to the “Public-Social-Private Partnerships for Ecologically-Sound Agriculture and Resilient Livelihood (PEARL) project”, implanted by FAO Cambodia.
Tasks and responsibilities
The Procurement/Grants Specialist will work for the PEARL project and assists with preparation of procurement/grants management documents, review, synthesize and provide procurement related services, including production of quality reports for internal/external use. Moreover, the incumbent will be expected to contribute the country office’s projects and initiatives:
• Manage received consolidate procurement plan from
admin/program/operations and other internal requester. In addition,
provide procurement milestones to requesters on their procurement
actions;
• Identify local dealers and potential suppliers of
goods from local market applying MS 502 FAO procurement rules and
regulations;
• Perform local/ International procurement process of
goods from local suppliers applying MS 502 FAO rules and regulations;
reviewing incoming PRs, preparing ITB, receipt of quotations, bids or
proposals, their evaluation, negotiation of certain conditions of
contracts in full compliance with MS 502 FAO procurement rules and
regulations; and assist in conducting the procurement activities in the
field offices
• Manage and maintain local procurement supplier
data base and update vendor list/information per item and process
supplier call for expression for interest, evaluate suppliers ability
and clearance to work with FAO,
• Solicit of low value procurement quotations, evaluating and issuing low value procurement orders;
• Communicate procurement awards decisions to successful and unsuccessful bidders after conclusion of a tender process;
• Conduct regular market survey from internet, global market, UNGM and up-date suppliers record when necessary;
• Receive and dispatch incoming and outgoing correspondence from procurement office;
• Follow approvals of purchase requisitions and soft commitments from the users;
•
Receive and review all invoices, register them and forward them to
finance for payment. In cases, of quality issues coordinate with the
technical team on how much liquidated damages to apply before forwarding
invoices for payment. For delay in delivery decide how much liquidated
damages to apply as per MS 502 rule and regulations.
• Participate
in the organization of training for operations/projects staff on
Procurement, synthesis of lessons learned and provision of relevant
examples from the procurement practice;
• Maintain a proper and
appropriate procurement filling system; of procurement registers for
contracts, tenders, orders and requisitions system that ensures faster,
systematic filing, faster retrieval of information, greater protection
of information, and increased administrative stability, and continuity.
• Raise Purchase orders for goods and services for MS 502 and MS 507 LoA’s in the GRMS.
•
Act as the secretary of LPC for both MS 502 and 507. Prepare all the
documentation for presentation to this local procurement committee
•
Obtain completed suppliers performance appraisal report from
logistics after completion of a procurement transaction for filing;
•
Liaise with Administration focal point for timely preparation and
obtaining of letters of import exemption and re-export, follow up on
clearance of goods and shipments and ensure safe arrival of the
consignments to the final destinations.Develop and maintain processes
for grants and contracts management and ensure transparent
implementation of the project’s matching grant component.
• Review
of grant/contract finances, compliance requirements and reporting
through each stage in the life cycle of a grant/contract, from proposal
to close out, including adherence to donor and FAO regulations by
ensuring the correct agreement structure and terms are put in place;
•
Implement, manage and improve the processes used to administer
proposals, grants and contracts, including financial compliance,
reporting, and communications with relevant stakeholders;
• Liaise
between the program and financial teams to ensure continuity, accuracy,
and adherence to the key processes related to grant management, systems
used and reporting;
• Monitor financial management of grant funds to ensure consistency with the agreed technical plan and actual implementation;
• Prepare monthly financial overviews and manage the budget monitoring system related to Grants;
• Financial reporting; (monthly, quarterly and annual) as per FAO reporting requirements;
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Advanced degree in public or business administration, finance,
accounting, economics, social sciences or other relevant fields
• At least five years of relevant experience in procurement/grants management/operations and support
• Working knowledge of English and Khmer
• A National of Cambodia
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Extent and relevance of experience in supporting, advising and
guiding the implementation of multi-stakeholder project in the context
of his/her area of expertise;
• Ability to develop plans for the
implementation and coordination of project procurements/grants
management/accounting /auditing in partnership with UN agencies,
international entities, NGOs and other relevant actors;
• Extent
and relevant of experience in programme/project formulation, analysis,
planning and implementation in the context of procurements/grants
management;
• Understanding FAO/UN policies and programmes is considered a strong asset;
• Familiarity with UN administrative, procurement and financial procedure is an asset.
•
Proficiency in relevant computer applications such as word
processing tools, spreadsheets and desktop publishing software (MS
Office Word, Excel etc.).
Moreinfo:https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2302328
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