UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new Strategic Plan (2022-2025), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning, and end gender-based violence and harmful practices. In a world where fundamental human rights are at risk, we need principled and ethical staff/volunteers, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA Cambodia’s 6th Country Programme (CP) 2019 – 2023 has three outcomes (i) sexual and reproductive health and rights; (ii) adolescents and youth; and (iii) population dynamics and data, with gender as a cross-cutting programmatic focus. The 6th UNFPA country programme signals a transition towards upstream policy support to the Royal Government of Cambodia and would therefore have more dedicated resources and capacities to provide strategic guidance and analysis in its respective outcome areas.
Context
UNFPA Cambodia’s 6th Country Programme (CP) 2019 – 2023 has three outcomes (i) sexual and reproductive health and rights; (ii) adolescents and youth; and (iii) population dynamics and data, with gender as a cross-cutting programmatic focus. The 6th UNFPA country programme signals a transition towards upstream policy support to the Royal Government of Cambodia and would therefore have more dedicated resources and capacities to provide strategic guidance and analysis in its respective outcome areas.
The Programme Support Assistant provides support and assists assigned UNFPA Programme portfolios The position supports the administration and logistics, monitoring and reporting to key programmatic areas. This PSA post will specifically support the Gender, GBV and youth portfolios. S/he will support the Programme by providing administrative and logistic support services as well as support to monitoring and reporting. S/he will also be required to liaise and work with other Programme Assistants, Programme teams, the Communications Specialist, and the Operations team towards ensuring that procurement and office administrative work is functioning in an accurate, and consistent manner.
Task description
The national UN volunteer work closely with Programme Associates, Admin. Associate, Finance Associate and programme leads, but not limited to, to ensure the quality and effectiveness and efficiency of programmes support implementing the CO’s CPAP and emerging priorities in compliance with rules and regulation of the UNFPA and/or donors.
Under the direct supervision of Assistant Representative, the UN Volunteer will undertake the following tasks:
After induction and orientation, the Programme Administrative Support Assistant will support the Gender and Youth programmatic areas:
● Support drafting programme documents including correspondence;
● Provide necessary administrative support for the implementation of the CO’s Workplan activities under Gender and Youth programme areas.
● Assist with stakeholder and implementing partner (IPs) communications;
● Provide assistance in the preparation of logistical and administrative support for organizing meetings/workshops (e.g., participants’ invitations and follow-up, meeting minutes and note-taking);
● Provide logistics and technical support including support to video conferencing, and other IT related tasks.
● Assist in making logistical arrangements for travel for programme personnel, experts, government and UNFPA officers for the project workshops. This includes supporting Travel Authorizations, following up trip reports and travel claims, booking travel and accommodation.
● Serve as a custodian of office stationery, supplies, and distribution among offices and programme personnel; maintaining a log of distribution.
● Assist in the procurement of the equipment and materials of the programme implementation including: liaising with vendors to get quotations, and assisting in creating vendor profiles of service providers as well as preparing documentation for the payments of service providers.
● Ensure proper archiving of documentation for the programme including financial documents in the Shared Folder i.e google drive, idoc and tracking and storing electronic documents such as PDFs, word files and digital images of relevant project activities and documents in the Shared Drive.
● Provide translation and/or interpretation from English to Khmer and vis versa as required.
● Perform any other tasks as required or assigned by the supervisor and Programme Leads.
UNFPA will support the NUNV specialist through the following:
- Provide training and mentorship
- Ensure position supported to learn and develop
- Ensure opportunities for growth and learning
The above job description contains the main duties and responsibilities for this position. However, in a small team such as UNFPA in Cambodia, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks and missions that are reasonably allocated to them, but which are not part of their regular job description. Where any task becomes a regular part of an employee's responsibilities, the job description will be changed in consultation with the employee. and the Representative.
Results/expected outputs:
As an active UNFPA Cambodia CO team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNFPA and its beneficiaries in the accomplishment of her/his functions, including:
It is expected that this assignment would contribute to effective and timely operations and programmes support for the assigned portfolios, thereby quality implementation of the workplan of the gender and youth. And by doing so, the national UN volunteer will have acquired and improved knowledge and skills, through mentoring and coaching, on GBV and youth as well as enhanced capacity in communication, coordination, and implementation and monitoring.
Eligibility criteria
Age: 27 - 80
Nationality: Candidate must be a national or legal resident of the country of assignment.
Requirements
Required experience
5 years of experience in administrative support role;
Good knowledge of Microsoft Office applications (word, excel, powerpoint, publisher) and design programs (Canva, Pitochart, Photoshop) is an advantage.
Good knowledge of IT equipment
Knowledge of or experience with using office equipment (photocopy machines, scanning machine,...).
Knowledge and experience with communication Apps such as Zoom, Microsoft Team, and Google Meet.
Ability to understand and comply with the rules and regulations of the organization.
Skill in translation/interpretation of development documents is preferred.
Area(s) of expertise
Administration
Driving license
Languages
Khmer, Level: Mother tongue, Required
English, Level: Working knowledge, Required
Required education level
Bachelor degree or equivalent in business administration, project management, finance, economics, media and communications, population study, or other social science related disciplines is desirable.
Competencies and values
Adaptability and Flexibility: Flexibility and willingness to try different things and to change direction as needed.
Commitment and Motivation: Self-motivated, ability to work independently on assigned tasks – ability to work under pressure and with tight deadlines
Communication: Positive and effective Communication skills - Ability to raise and communicate issues to programme leads / management as needed. Good communication skills and ability to work effectively under pressure and in a multicultural environment.
Ethics and Values: Principled - Demonstrates the ability to apply key values and principles to their work including equality and non-discrimination, transparency and good governance. Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels.
Working in Teams: Ability to work in a team – share tasks
Problem Solving: Ability to problem solve and be solutions focused. Positive attitude and willingness towards learning and sharing.
UNFPA Cambodia’s 6th Country Programme (CP) 2019 – 2023 has three outcomes (i) sexual and reproductive health and rights; (ii) adolescents and youth; and (iii) population dynamics and data, with gender as a cross-cutting programmatic focus. The 6th UNFPA country programme signals a transition towards upstream policy support to the Royal Government of Cambodia and would therefore have more dedicated resources and capacities to provide strategic guidance and analysis in its respective outcome areas.
Context
UNFPA Cambodia’s 6th Country Programme (CP) 2019 – 2023 has three outcomes (i) sexual and reproductive health and rights; (ii) adolescents and youth; and (iii) population dynamics and data, with gender as a cross-cutting programmatic focus. The 6th UNFPA country programme signals a transition towards upstream policy support to the Royal Government of Cambodia and would therefore have more dedicated resources and capacities to provide strategic guidance and analysis in its respective outcome areas.
The Programme Support Assistant provides support and assists assigned UNFPA Programme portfolios The position supports the administration and logistics, monitoring and reporting to key programmatic areas. This PSA post will specifically support the Gender, GBV and youth portfolios. S/he will support the Programme by providing administrative and logistic support services as well as support to monitoring and reporting. S/he will also be required to liaise and work with other Programme Assistants, Programme teams, the Communications Specialist, and the Operations team towards ensuring that procurement and office administrative work is functioning in an accurate, and consistent manner.
Task description
The national UN volunteer work closely with Programme Associates, Admin. Associate, Finance Associate and programme leads, but not limited to, to ensure the quality and effectiveness and efficiency of programmes support implementing the CO’s CPAP and emerging priorities in compliance with rules and regulation of the UNFPA and/or donors.
Under the direct supervision of Assistant Representative, the UN Volunteer will undertake the following tasks:
After induction and orientation, the Programme Administrative Support Assistant will support the Gender and Youth programmatic areas:
● Support drafting programme documents including correspondence;
● Provide necessary administrative support for the implementation of the CO’s Workplan activities under Gender and Youth programme areas.
● Assist with stakeholder and implementing partner (IPs) communications;
● Provide assistance in the preparation of logistical and administrative support for organizing meetings/workshops (e.g., participants’ invitations and follow-up, meeting minutes and note-taking);
● Provide logistics and technical support including support to video conferencing, and other IT related tasks.
● Assist in making logistical arrangements for travel for programme personnel, experts, government and UNFPA officers for the project workshops. This includes supporting Travel Authorizations, following up trip reports and travel claims, booking travel and accommodation.
● Serve as a custodian of office stationery, supplies, and distribution among offices and programme personnel; maintaining a log of distribution.
● Assist in the procurement of the equipment and materials of the programme implementation including: liaising with vendors to get quotations, and assisting in creating vendor profiles of service providers as well as preparing documentation for the payments of service providers.
● Ensure proper archiving of documentation for the programme including financial documents in the Shared Folder i.e google drive, idoc and tracking and storing electronic documents such as PDFs, word files and digital images of relevant project activities and documents in the Shared Drive.
● Provide translation and/or interpretation from English to Khmer and vis versa as required.
● Perform any other tasks as required or assigned by the supervisor and Programme Leads.
UNFPA will support the NUNV specialist through the following:
- Provide training and mentorship
- Ensure position supported to learn and develop
- Ensure opportunities for growth and learning
The above job description contains the main duties and responsibilities for this position. However, in a small team such as UNFPA in Cambodia, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks and missions that are reasonably allocated to them, but which are not part of their regular job description. Where any task becomes a regular part of an employee's responsibilities, the job description will be changed in consultation with the employee. and the Representative.
Results/expected outputs:
As an active UNFPA Cambodia CO team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNFPA and its beneficiaries in the accomplishment of her/his functions, including:
It is expected that this assignment would contribute to effective and timely operations and programmes support for the assigned portfolios, thereby quality implementation of the workplan of the gender and youth. And by doing so, the national UN volunteer will have acquired and improved knowledge and skills, through mentoring and coaching, on GBV and youth as well as enhanced capacity in communication, coordination, and implementation and monitoring.
Eligibility criteria
Age: 27 - 80
Nationality: Candidate must be a national or legal resident of the country of assignment.
Requirements
Required experience
5 years of experience in administrative support role;
Good knowledge of Microsoft Office applications (word, excel, powerpoint, publisher) and design programs (Canva, Pitochart, Photoshop) is an advantage.
Good knowledge of IT equipment
Knowledge of or experience with using office equipment (photocopy machines, scanning machine,...).
Knowledge and experience with communication Apps such as Zoom, Microsoft Team, and Google Meet.
Ability to understand and comply with the rules and regulations of the organization.
Skill in translation/interpretation of development documents is preferred.
Area(s) of expertise
Administration
Driving license
Languages
Khmer, Level: Mother tongue, Required
English, Level: Working knowledge, Required
Required education level
Bachelor degree or equivalent in business administration, project management, finance, economics, media and communications, population study, or other social science related disciplines is desirable.
Competencies and values
Adaptability and Flexibility: Flexibility and willingness to try different things and to change direction as needed.
Commitment and Motivation: Self-motivated, ability to work independently on assigned tasks – ability to work under pressure and with tight deadlines
Communication: Positive and effective Communication skills - Ability to raise and communicate issues to programme leads / management as needed. Good communication skills and ability to work effectively under pressure and in a multicultural environment.
Ethics and Values: Principled - Demonstrates the ability to apply key values and principles to their work including equality and non-discrimination, transparency and good governance. Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels.
Working in Teams: Ability to work in a team – share tasks
Problem Solving: Ability to problem solve and be solutions focused. Positive attitude and willingness towards learning and sharing.
https://app.unv.org/opportunities/1726681186352384
Moreinfo: https://cambodia.unfpa.org/en/vacancies
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!
