Position: Administrative Assistant (ODC)__Deadline:31Mar

 

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Position	Administrative Assistant (1 position)
Reports to	Senior Finance and Admin Officer and Finance and Admin Manager
Coordinates with	Editor-research team, Data research and GIS team, Website & IT team and other staff
Job location	Phnom Penh
Contract type	Full-time (Fixed Duration Contract)

With the guidance and support from Finance & Admin Officer and Finance & Admin Manager, the Administrative Assistant will assist Program and Finance & Admin units in logistic support for the events, preparing Travel Authorization (TA) Form and clearance, scanning and copying financial documents, maintaining fixed asset and inventory lists, procurement works and other tasks assigned.

Key Responsibilities:

Support Program unit (60%):

1. Assist project staff for preparing TA for all travelling staff and clearance;
2. Assist project staff in advance & clearance of field trip or international mission;
3. Support in finding the venue and other logistic support for relevant events (meeting, workshop, training);
4. Handle cash advance and settlement of relevant project activities;
5. Scan and copy relevant documents; and
6. Other tasks, as needed or assigned.

Support Finance and Admin unit (40%):

1. Assist in scanning and copying of financial documents;
2. Assist new staff in getting National Social Security Fund (NSSF) card, employment work book and other necessary documents;
3. Update and maintain fixed asset and inventory lists;
4. Support procurement process (quotation, supplier selection form, terrorist screening);
5. Assist in checking monthly timesheet of all staff;
6. Assist in delivering relevant invitation letter and other documents; and
7. Other tasks, as needed or assigned.

Qualification Requirements:

• • Cambodian national only;
  • Have knowledge of administration and procurement processes;
  • At least one year relevant experience, preferable with civil society organization   sector
  • Commitment to support field work especially during weekend or holiday;
  • Honest, willing to learn and commit to task assigned;
  • Practical computer skills in MS Word & Excel;
  • Be able to use email (outlook) and communication in English;
  • Good interpersonal skills and demonstrated ability to work effectively in a team;
  • Willingness to respect ODC principles and code of conduct.

Application Information

Interested candidates should submit a cover letter with salary expectation and a detailed CV with at least two referees, by using the contact details below:

• • Deadline for submitting applications is on Friday, 31 March 2023 at 5:00pm.
  • Email Subject of the application: Administrative Assistant
  • Applications will be accepted by email ONLY: recruitment@opendevcam.net
  • Women are encouraged to apply.
  • Only short-listed candidates will be contacted.

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Moreinfo: https://opendevelopmentcambodia.net/about/jobs

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