Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work with us.
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Indicative Budget |
NA |
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Contract type |
Short-Term Consultancy |
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Geographical coverage: |
Oxfam in Cambodia, Phnom Penh, Cambodia. |
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Consultancy term |
From August to December 2022 with possible extension and with the possibility of being offered a permanent position sometime in the near future based on performance and available funding. |
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Reporting to |
Program Administrator/Program Lead |
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Key relationships/interactions |
FFA Executive Team and FFA country partners |
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Office Station |
Flexible working station, can be either at office or home based on negotiation an agreement between consultant and FFA Executive Team. |
The Organization
Oxfam is an international confederation of 19 organizations networked together in 97 countries. As part of a global movement for change, we are working together to end world poverty and injustice. We work with thousands of partners in countries around the world, and employ staff in a wide variety of posts. We work directly with communities and we work with the powerful to enable the most marginalized to improve their lives and livelihoods and have a say in every decisions that affect them.
The Programme
Fair Finance Asia (FFA) is a five-year program funded by the Swedish Government through the Swedish Embassy in Bangkok, Thailand. It is a network of civil society organizations in Asia working to ensure that financial institutions operating in Asia are transparent and accountable to Environmental, Social and Governance (ESG) criteria in their business activities and investment decisions. FFA aspires to reduce inequality in Asia by creating an enabling policy environment for integration of social and environmental considerations among financial institutions (FIs) and regulators in the region, and ensuring that FIs advance the interests and needs of local communities towards their well-being.
Currently, FFA is operational at the regional level and in 8 countries across Asia, namely - Cambodia, India, Indonesia, Japan, Pakistan, Philippines, Thailand, and Vietnam. FFA’s regional Executive Team is stationed in Phnom Penh, Cambodia.
FFA is part of the Fair Finance International (FFI) network which operates in 7 other countries globally, apart from the eight FFA countries.
Objectives of the Consultant
The short-term consultancy Support Officer will be responsible for ensuring effective and efficient administrative support to the Fair Finance Asia Executive Team (FFA ET) for the successful delivery of the program. S/he will be part of FFA’s ET.
Consultant’s Responsibilities
The consultant will work very closely with FFA ET members to coordinate, manage and support the logistic and administrative works of FFA Program with the following tasks:
- Prepare, in the framework of the project cycle of Oxfam Novib (ONL) or requirements of the back donor, documentation and correspondence (such as approvals, contracts, letters of transfer, reminders and [standard] letters of rejection), etc. for smooth and effective program implementation.
- Arrange and monitor the administrative processes of the program and externally funded projects, in line with ISO procedures and back donor requirements; to signal deviations within the different processes and remind the relevant staff members of this;
- Arrange the processes, registration and filing of the documentation and correspondence of the (core) processes, in line with applicable procedures and with the help of the automation systems to ensure files are audit-ready.
- Support in preparation for internal and external audits, when applicable
- Support in the preparation for audit visits from both HQ, the auditors or the donor and/or its related organizations
- Support in preparation and undertaking of administrative procurement processes and ensure appropriate filing in line with applicable procedures
- Prepare all relevant FFA meetings. If needed, record action points and/or write the minutes, and monitor their follow-up;
- Provide secretarial, administrative and organizational support for the FFA Program Administrator and Program Lead specifically, and the ET in general. Support in the organization of trainings, workshops, visits and events and ensure appropriate filing of corresponding documentation;
- Hand out petty cash after receiving the correct and signed forms; register and file in line with applicable procedures the amount of petty cash that is paid out. Signal in a timely fashion to the Program Administrator if petty cash register is low.
Expected Deliverables
Consultant – Support Officer is expected to ensure logistic and administration of FFA Program go smoothly and successfully. The expected deliverables as following:
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Deliverables |
Timeline |
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Successfully prepare and process the payments to FFA’s suppliers and consultants
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August – December 2022 (Monthly) |
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Successfully upload and file any correspondent into the correct Box folders
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August – December 2022 (Monthly) |
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Successfully support in the organization of trainings, workshops, visits and events
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August – December 2022 (Monthly) |
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Successfully support overall logistic and administration of FFA program
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August – December 2022 (Monthly) |
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Successfully support procurement process of FFA program
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August – December 2022 (Monthly) |
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Successfully support other ad hoc tasks requested by FFA ET members
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August – December 2022 (Monthly) |
Timeline
The consultant is expected to begin on 22 August 2022 to 31 December 2022. The consultant works for 3-4 days per week based on negotiation and agreement.
Job Requirements and Qualifications
Essential
- 3 years of experience in administrative/logistic management, preferably in international organizations;
- Degree in Business Administration, public administration or equivalent combination of education, training and experience. Advanced degree desirable;
- Excellent computer skills such as windows; Internet; Microsoft Excel; Microsoft Office; Microsoft Outlook; Microsoft Publisher; Microsoft Word; Microsoft PowerPoint; Microsoft Visual and Presentations.
- Excellent English (read/write/speak/listen)
- Experience in relation management systems, SAP, electronic archiving systems, and so on
Desirable
- Experience in liaising with government agencies and other key stakeholders.
- Skills & experience in planning & strategizing operations-related matters
- Communication & negotiations skills in dealing with people of different backgrounds.
- Team player, who works well in a multi-cultural environment, communicates readily & shares learning with colleagues, partners, beneficiaries & officials.
- Flexibility, ability to work independently and under pressure
Other
- Eager and required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights.
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
Key Attributes
- Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
- Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
- Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Organisational Values
- Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
- Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
- Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
HOW TO APPLY
Interested applicants must submit the following documentation in pdf format:
Technical component:
- CV of Applicant
- Proposal of the assignment, including the working methodology, and timeframe to conduct the assignment.
- Documents or reports about past experiences if available.
Financial component:
- Estimated budget for this assignment (the consultancy fee should be mentioned clearly on the net fee, including budget lines for expected travel and accommodation costs if any. Oxfam in Cambodia is responsible to pay 15% withholding tax for resident taxpayer or 14% withholding tax for non-resident tax-payer,
- Only application with all items mentioned above will be considered.
by July 31, 2022 at 23:59 hours GMT+7.
Moreinfo: https://jobs.oxfamnovib.nl/job/Phnom-Penh-%28KHM_PHP%29-SHORT-TERM-CONSULTANCY-FOR-SUPPORT-OFFICER-FOR-FAIR-FINANCE-ASIA-PROGRAM/829093001
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!
