Post Level: SB3 - Local support
Vacancy AnnouncementVACANCY ANNOUNCEMENT TEMPORARY APPOINTMENT OF PROJECT PERSONNEL
INTERNAL/EXTERNAL
Only nationals and/or permanent residents of the country of the duty station are eligible to apply. Female candidates are particularly encouraged to apply.
VA2021_ISA_EXT_147
The United Nations Industrial Development Organization (UNIDO) is the
specialized agency of the United Nations that promotes industrial
development for poverty reduction, inclusive globalization and
environmental sustainability. The mission of UNIDO, as described in the
Lima Declaration adopted at the fifteenth session of the UNIDO General
Conference in 2013 as well as the Abu Dhabi Declaration adopted at the
eighteenth session of UNIDO General Conference in 2019, is to promote
and accelerate inclusive and sustainable industrial development (ISID)
in Member States. The relevance of ISID as an integrated approach to all
three pillars of sustainable development is recognized by the 2030
Agenda for Sustainable Development and the related Sustainable
Development Goals (SDGs), which will frame United Nations and country
efforts towards sustainable development. UNIDO’s mandate is fully
recognized in SDG-9, which calls to “Build resilient infrastructure,
promote inclusive and sustainable industrialization and foster
innovation”. The relevance of ISID, however, applies in greater or
lesser extent to all SDGs. Accordingly, the Organization’s programmatic
focus is structured in four strategic priorities: Creating shared
prosperity; Advancing economic competitiveness; Safeguarding the
environment; and Strengthening knowledge and institutions.
Each of these programmatic fields of activity contains a number of
individual programmes, which are implemented in a holistic manner to
achieve effective outcomes and impacts through UNIDO’s four enabling
functions: (i) technical cooperation; (ii) analytical and research
functions and policy advisory services; (iii) normative functions and
standards and quality-related activities; and (iv) convening and
partnerships for knowledge transfer, networking and industrial
cooperation. Such core functions are carried out in Departments/Offices
in its Headquarters, Regional Offices and Hubs and Country Offices.
The Directorate of Digitalization, Technology and Agri-Business (DTA)
coordinates and mainstreams the Fourth Industrial Revolution (4IR) in
its technical cooperation, strategic, normative activities aiming at
fostering the inclusive and sustainable development in the era of 4IR.
The Directorate creates new and innovative technical cooperation
deliverables in the areas of trade, investment, technology innovation
and agro-industry and agri-business.
The Directorate comprises the Department of Digitalization, Technology
and Innovation (DTI) and the Department of Agri-Business (AGR).
The Department of Agri-Business (DTA/AGR) provides a range of technical
cooperation services to assist developing countries add value to the
output of their agricultural sector and generate employment
opportunities in off-farm activities for rural communities, thereby
contributing to increased food security and a sustainable reduction of
poverty. The department provides support for the development of
agri-business corridors in developing countries in collaboration with
International Financial Institutions.
The Department drives the Organization’s mandates of creating shared
prosperity and advancing economic competitiveness. It supports
initiatives to build human capital and raise total factor productivity
through focused vocational training and industrial skills development
activities. With its programmes, the Department addresses the root
causes of migration and helps alleviate migration pressures at the
origin.
The position is located under the Sustainable Food Systems Division
(DTA/AGR/SFS). The Division promotes ISID through the promotion of food
systems that deliver food and nutrition security without compromising
economic, social, and environmental bases to generate food security and
nutrition for future generations. The Division is responsible for
identifying, developing and managing programmes to improve the
competitiveness of the food and agribusiness sectors through access to
support services, finance, markets and trade opportunities.
The Division contributes to the capacity-building of food systems
support institutions and skill development agencies through its advisory
and convening activities.
Duty station: Phnom Penh, Cambodia
Duration: 6 months with the possibility of extension, after successful completion of probationary period of 6 months
PROJECT CONTEXT
CAPFISH Capture - Post Harvest Fisheries Development project is part of
the “Cambodia Programme for Sustainable and Inclusive Growth in the
Fisheries Sector” (ACA/2019/408-424) and is co-funded by the European
Union. The overall objective is to contribute to the achievement of the
Royal Government of Cambodia's long term vision of social and economic
development, food security and poverty reduction. It is in this
framework that the CAPFISH Capture - Post Harvest Fisheries Development
project is designed with the specific objective to contribute to the
development of post-harvest fisheries through upgrading of the
regulatory and institutional system, as well as the adoption of better
practices and innovation by the private sector. This project will aim at
inclusive post-harvest fisheries value chain development focusing on
strengthening the institutional capacity of Competent Authority for
establishing official control systems and subsequently supporting the
development of post-harvest fisheries, through capacity building in
terms of skills development, food safety system implementation, matching
investment support and building business support mechanisms.
UNIDO is delegated by the EU and the Fisheries Administration to
implement CAPFISH Capture - Post Harvest Fisheries Development project
with respect to the following outputs:
Output 1: Enhanced technical competence and sustainability of the
Competent Authority and Official Control services supporting the
post-harvest fisheries.
Output 2: Enhanced private sector capacity to comply with international
standards and market requirements relevant to the post-harvest
fisheries.
Output 3: Enhanced business competitiveness of post-harvest fisheries through innovation and R&D.
Output 4: Project management, monitoring and evaluation.
In this context, UNIDO is recruiting a qualified Senior Administrative
Assistant (Procurement and Finance), to fulfil the duties related to
procurement and financial aspects of the project implementation, as
given in the table below. His/her interventions will ensure process
consistency in the project procurements/payments including value chain
investment support activities.
He/she will work under the direct supervision of the Chief Technical
Advisor (CTA), under the responsibility of the Project Manager in
Vienna, in close cooperation with the project counterparts (mainly the
Fisheries Administration), the UNIDO Country Representative and project
team.
Main Functions
The Senior Administrative Assistant will provide financial management as
well as procurement support to the project and is responsible for the
following key functions:
1. To undertake all procurement/financial management-related trainings
and assessments under SAP/ERP and understand the UNIDO procurement
procedures and EU eligibility criteria.
2. To perform procurement and financial services for vendors and
subcontractors, whenever necessary; to keep track of pending matters,
follow up with procurement processes on deadlines.
3. To implement the procurement and financial services of the project
(e.g.: advise on budget revisions, perform obligation reviews, prepare
of ToR, management of RFX, identify vendors, vendor management or any
other procurement and financial management functions).
4. To interpret and keep up to date of new UNIDO financial Rules and
Regulations, EU eligibility criteria, and other instructions.
5. To review and process Travel Requests and Expense Reports, keep track
of expenditures, payments status, operational cash advances, straight
expenditures; provide information and draw the supervisor’s attention to
problems encountered and propose solutions.
6. To use SAP modules related to the implementation of travel,
procurement and financial management, and training/workshop execution.
7. To process VAT claims from the tax department and keep the project team and HQs informed on the status.
8. To participate in Operation Management Team (OMT) meetings and update
the UNRC with any procurement, finance and security-related issues of
the project and obtain clarification when required.
9. To maintain an up-to-date filing system (both paper and electronic)
and databases related to assets management and procurement as well as
financial matters.
10. To facilitate visa process and draft invitation letters for meeting
and study tour participants, obtaining necessary background information
(e.g. passport copies).
11. Liaise with project team at HQ and UNDP Phnom Penh Office regarding clearance of disbursements and payments on time.
12. Collect and compile all financial and procurement data and documents
for bi-annual reports, annual reports and other reports as required.
13. Monitor disbursements, commitments and budget allocations.
14. Train the project team on routine processes such as preparation of
travel requests, expense report, mission report and procurement related
matters and review.
15. To perform any other tasks, as assigned by CTA.
Core Competencies
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
WE RESPECT DIVERSITY: work together effectively, respectfully and
inclusively, regardless of our differences in culture and perspective.
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is
true for our colleagues as well as our clients. Emotional intelligence
and receptiveness are vital parts of our UNIDO identity.
WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing
and managing our work effectively and efficiently. We are responsible
and accountable for achieving our results and meeting our performance
standards. This accountability does not end with our colleagues and
supervisors, but we also owe it to those we serve and who have trusted
us to contribute to a better, safer and healthier world.
WE COMMUNICATE AND EARN TRUST: communicate effectively with one another
and build an environment of trust where we can all excel in our work.
WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously
improve, support innovation, share our knowledge and skills, and learn
from one another.
Minimum Requirements
Education
Languages
Field of Expertise
• Experience of working in donor-funded projects or knowledge of UN financial/procurement procedures is strongly desired.
Employees of UNIDO are expected at all times to uphold the highest
standards of integrity, professionalism and respect for diversity, both
at work and outside. Only persons who fully and unconditionally commit
to these values should consider applying for jobs at UNIDO.
All applications must be submitted online through the Online
Recruitment System Correspondence will be undertaken only with
candidates who are being considered at an advanced phase of the
selection process.
Selected candidate(s) may be required to disclose to the Director
General the nature and scope of financial and other personal interests
and assets in respect of themselves, their spouses and dependants, under
the procedures established by the Director General.
NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.
Senior Administrative Assistant (Procurement and Finance)
Complete the personal history form and apply to this job now.
Moreinfo: https://www.unido.org/vacancies/senior-administrative-assistant-procurement-and-finance
Please mention "www.Cambodiajobs.Biz" where you saw the ad when you apply!
