Position: Human Resource Officer -- Oxfam

HUMAN RESOURCE OFFICER

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Annual Salary and Benefits      -

Internal Job Grade                     
E1
Contract type
1 year contract
Reporting to
HR Manager
Staff reporting to this post        -
No
Locations                                     
Phnom Penh
Annual Budget                             
No

Shaping a stronger Oxfam for people living in poverty.
Job Purpose
To assist and support the HR and administrative functions in the Cambodia Country Office and all regional programs/projects based in Cambodia to contribute to high impact performance and successes of program implementation.
Job Purpose - Key Responsibilities and Accountabilities
  • Assist, in collaboration with logistic department, in official visa procedure and passport issuance/extension, ticketing, etc. for expatriate working for Oxfam in Cambodia.
  • Assist in documentations and file management for both solf and hard files in accordance with the standard filing procedure. Responsible for complete filing and ensure incessibility by the unauthorised persons.
  • Responsible for creating, maintaining, updating and managing staff management database, SuccessFactors in liaising with Oxfam head office.
  • Responsible for updating NSSF database and preparing NSSF report and payment on a monthly basis in compliance with the legal requirements.
  • Assist in leave administration including receiving, verifying, recording, updating and calculating leaves of all staff based in Cambodia. Uploading and maintaining leave updates in BOX and can be accessed by all managers and staff.
  • Assist in performance management process, staff health information, and other data collection as required by HR department.
  • Assist in recruitment including planning, advertising, inviting for capacity assessment, organising and communicating the test & interviews and assessment results.
  • Assist in other HR administrative works including mails, correspondence, work certificates, etc.
  • Assist in organizing staff in-house training and workshop and other learning forums.
  • Assist in all HR works as required by HR manager.
  • Comply with HR discipline including confidentiality, discretion, consistency, reliability, responsiveness and system compliance.
Other
  • Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women's rights (click here). 
  • Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.

Technical Skills, Experience & Knowledge

  • Bachelor degree in business administration or similar empirical knowledge.
  • At least 1 year experience of similar functions.
  • Computer literacy especially Excel and Advance Excel.
  • Good command of writing and speaking English and Khmer.
  • Good working knowledge on procedures, systems and practices in HR and admin management.
  • Good communication and interpersonal skills and proven ability to be flexible in demanding situations.
  • Ability to handle multiple priorities and aptitude to learn quickly.
  • A team player, who works well in a multi-cultural environment, communicates readily and shares learning with colleagues and partners.
  • Ability to cope with stress high demand of customers.
  • Ability to work under pressure and preparedness to work long hours if needed.
  • Confidence to work alone but to judge when help is needed or there is an opportunity to share learning.
  • High level of integrity and accountability 
Key Attributes:
  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible. 
Organisational Values:
  • Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
  • Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
  • Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Key Behavioral Competencies
(based on Oxfam’s Leadership Model)

Competencies
Description
Decisiveness
We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
Influencing
We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
Humility
We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
Relationship Building
We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
Listening
We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.
Mutual Accountability
We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
Agility, Complexity, and Ambiguity
We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
Systems Thinking
We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.
Strategic Thinking and Judgment
We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
Vision Setting
We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
Self-Awareness
We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
Enabling

We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support.

How to apply
For those who are interested should submit their CV and application to our recruitment website: https://career2.successfactors.eu/career?company=OxfamNovibP by August 29, 2019 at 5 pm Cambodian time.
Moreinfo: https://career2.successfactors.eu/career?career%5fns=job%5flisting&company=OxfamNovibP&navBarLevel=JOB%5fSEARCH&rcm%5fsite%5flocale=en%5fGB&career_job_req_id=5203&selected_lang=en_GB&jobAlertController_jobAlertId=&jobAlertController_jobAlertName=&_s.crb=rCAx0If0ivF61UHZsMm7QqmLgLY%3d
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