Position: Executive Office Administrator -- CCF


Cambodian Children’s Fund (CCF) is one of the leading international NGO that contribute to social development through providing life-changing education, nourishment and healing to vulnerable children from some of Cambodia’s most destitute communities with its vision to transform them into tomorrow’s leaders. This well respected NGO, currently, cares for more than 2,000 students and 10,000 people annually, helping entire families and communities in crisis through a significant array of programs and initiatives.

CCF operates in Cambodia through strong support relationship development and fundraising businesses in USA, Australia, UK, and HK. It has grown rapidly since its inception. To support the development, CCF is currently looking for the qualified candidate to fill the positions of Executive Office Administrator.

This role is to ensure providing the best quality assistance and support to the Executive Office and the Executive Director. The role’s tasks will include managing the ED’s email and calendar, arrangement of VIP guests, translation and interpretation and supporting administrative tasks for the ED’s office.

Position Title    : Executive Office Administrator
Report to    : Executive Director (ED)
Key liaison    : Executive Office Staff, Community Outreach staff and Senior Management staff

Key Responsibilities:
1.    ED’s email
  • Manage,  prioritize and report the ED’s email
  • Monitor email account for emergency cases
2.    ED’s Calendar
  • Post any appointment/invitation in ED’s calendar
  • Communicate to relevant people
  • Ensure that meeting places have been appropriately arranged
  • Prepare necessary document for ED (as required)
3.    VIP visitor coordination including
  • Booking accommodation
  • Arrange welcome packs, welcome sign, and phone
  • Arrange pick up/ transfer and local transportation with coordination of admin
  • Prepare itinerary with coordination with other staff as required
  • Booking meeting rooms

4.    ED’s Office
  • Make sure the office is prepared and supplied with stationary etc
  • Manage petty cash, advance money and clear some payments for suppliers

5.    Manage the Executive Office intern
  • Train the intern on tasks (Stock controlling, transportation, payment, shipping, etc)
  • Provide feedback on the intern’s performance

6.    Provide administrative support to other departments as required
  • Assisting in administrative tasks for other teams as requested
  • Other tasks as needed

  1. Degree in management, secretarial, administrative job would be asset.
  2. 2 year of experience in similar work.
  3. Fluent in Khmer language  and excellent written and oral English ability
  4. Computer literacy skill (Ms. Word, Ms. Excel, Power point, Internet and email).
  5. Confident with excellent relationship management skills. Astute, self-aware and able to build and manage relationships and work collaboratively and harmoniously with stakeholders at all levels and backgrounds. Able to be assertive when needed and to resolve dilemmas and facilitate positive outcomes
  6. Systematic & organised: able to track, prioritise and complete large numbers of tasks.
  7. Initiative & sound decision-making skills: Ability to self-manage and initiate, bringing a ‘can do’ approach to the role. Make well-informed decisions in a calm and positive way.
  8. Flexibility: be able to respond to changing demands and adapt to new priorities.

CCF provides successful candidates a competitive salary based on job and potential. It offers annual salary increase plus other benefits such as Annual Bonus, 24-hour Insurance, Provident Fund Scheme, Indemnity, and Friendly Working Environment with other HR policies paralleling to Cambodian Labor Law. The successful candidate will become part of an integrated team working together as ONE CCF..

How to Apply
Appropriately skilled, experienced and/or qualified candidates should submit their CV and a letter of application, (Combined into one ‘Word’ document) which responds to the Key Selection Criteria to email: jobs@cambodianchildrensfund.org and contact number: 070 666 383 with subject Application for MCP Assistant by closing date 15 September 2017. The detailed position description is available at CCF’s Web site: https://www.cambodianchildrensfund.org/jobs-at-ccf/.
Contact Number : 070 666 383   Only short-listed candidates will be invited for an interview!
Please mention "Cambodiajobs.Biz" where you saw the ad when you apply!
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