Position: Administration and Finance Assistant -- PSE

Job Announcement

Pour un Sourire d’ Enfant (PSE) or For a Child’s Smile is a non-profit organization and founded by Christian and Marie-France des Pallières, was established since 1995 in Cambodia. PSE’s mission is to help the most marginalised and debrided children escape from destitution and lead them to decent, skilled and well remunerated jobs. PSE has six main programmes adapted to the needs of the children, those programmes include: food, health, protection, education and schooling, vocational training, and helping families. PSE employs more than 600 employees and provides help to more than 6,500 children and 3000 families. We are operating in Phnom Penh, Sihanouk Ville and Siem Reap.  We are looking for qualified candidates for the positions below.

Administration and Finance Assistant (This position is fixed-term contract, based in Siem Reap)

S/he will provide supports on daily operation’s expenses and administration tasks for PSE Siem Reap Center to ensure all payments is  correct and sufficient supporting documents. Also, s/he will manage the stationary for the office and other admin works.

GENERAL INFORMATION
Job title:    Administration and Finance Assistant
Grade:   
Department:    Social
Section:    Siem Reap Center

 

DEPARTMENT & SECTION’S MISSIONS
Department’s missions:

• The General Goals of Assistant of Siem Reap Program is very important for the two main sectors in PSE SR Center as the job holder is assigned to achieve the Daily living and coordinating students within PSE SR Center. Furthermore, assuring the daily operation activities of each office is another main task of the post. So, in order to achieve the about main goals, some of the following mission have been assigned:

Section’s missions:

• Assure the smooth accommodation process of each in term of living documents, morality, and discipline as well as other administrative tasks
• Monitor on the problems of each office in PSE-SR in order to report those to immediate manager to be solved
• Coordinate the cleaning and saving activities for PSE-SR center as well.
• Guarantee the safety living environment for each child and student in PSE-SR center
• Keep good follow up process for each office plan and report as well as suggest to immediate manager on time basis.

DUTIES AND RESPONSIBILITIES
Activities and responsibilities:
Accommodation Coordination
A. Student accommodation

• Prepare each student personal file for their first accommodate to PSE-SR center and keep tack on their stay with accurate report
• Coordinate their program provided during their staying such meal, place for staying, conduct discipline record, discipline and other necessary documents related to staying
• Take responsible for conducting their moral training and other activities schedule in order to clean, and keep the center clean and lovely

B. Students Evaluation

• Workouts with other relevant team in order to do the evaluation for each student who are staying in the center and grade their score as well reward their good action.
• Orientate students on the conduction discipline of their staying and file in their school in a proper folder for next time use.

Operation tasks of Assistant
A. Daily operation follow up

• Take responsible for following up the tasks of each office. In case of requiring management decision making, manage the file and appoint for the meeting
• Keep record on the follow up result as well report to immediate manager and forward to the target office of the case.
• Provide some personal suggestion in case on need for some specific problem and matter.
• B. Project follow up
• Keep close track on the progression of each approved project and report
• Take part in monitoring the project spending and alert on the expense regularly
• Develop check list for each project which easy for following up and report

C. Cleaning and Saving Activities

• Propose the cleaning and saving activities within the center
• Assure the beauty of PSE-SR center by decorating, planting and gardening and painting….etc.
• Monitor, check and report on any damages, unclean and dirt in and outside the staying rooms as well public area within the center.
• Take effective action against any dirt and unclean or damage spot and report on the tasks perform regularly.
• Label each office, rooms and other important place within the center to be easier to notify

D. Financial Coordination

• Be responsible for and dealing with payment of any office in PSE-SR.
• Follow up Budget plan and do the comparison to the actual expense and payment
• Manage and prepare invoice of each expense
• Reimburse in every month and be sure that the case is always sufficient for the expense
• Manage the invoice of the day and clear it out daily with immediate manager

E. Guarantee safety environment center

• Manage the safety boxes for appropriate use
• Uncut food supply and good hygiene
• In place fire extinguishers within the center
• Emergency Exit and fire alarm
• Night guard and security schedule and attendance

School Registration

• Students meeting and counseling
• Meet and counsel each students proposed by social team about EE program in detail mood before sending them in
• Facilitate to enroll those students in public schools and help to find the official documents for them all
• Daily follow up student absent and define the cause of absent and report or suggest

Administrative Tasks

• Be responsible for file keeping and meeting appointment and preparation
• Take part in assigned meeting and do minute taking for immediate manager
• Follow up weekly and monthly report and be sure those documents are on time
• Be responsible for logistic coordination for both students and staff who want to visit PSE-SR or on mission
• Be responsible for equipment and material inventory and update on regular basis

Communication Tasks

• Keep good relation with each office in SR as well the relevant departments in PP
• Improve the good communication with all stakeholders in and outside PSE whenever assigned by immediate manager
• Provide effective communication with students who are staying in SR center
• Communicate with relevant offices for the sake of program improvement and PSE spirit

Program Improvement Tasks

• Introduce the new procedures in order to develop the program as well as the center
• Build up good team mates to produce more  improvement tasks for other office and center
• Be the creative persons in order to provide accessible solution to the team

Team and Personal Development Tasks

• Search for improvement training for the sake of personal development
• Propose the inquired training as needed

Please send your CVs and cover letter to recruitment@pse.ngo by 30 June 2017, at 5.00 pm, local time. Only applications that meet the qualifications will be considered. 

Address:  No. 402, Trea village, Sangkat Steung Meanchey, Khan Meanchey, Phnom Penh.
Contact Person: PRAK Mealy (Ms.), Number:023 995 660 (extension:111) Mobile: 015 82 52 52
Contact Email Address (for applications): recruitment@pse.ngo   OR  mealy.prak@pse.ngo
PSE do not tolerate child abuse of any forms.  We are an Equal Opportunity Employer.

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