Job Announcement
Administration & Finance Officer
As a key member of New Humanity (NH) Cambodia Management Team, the Administration & Finance Officer will be in charge of overseeing the accounting and administration for NH projects.
She/he will be based in Mondolkiri office. The position requires the ability to work autonomously as well as a high standard of accuracy and accountability.
She/he will also work in close collaboration with other members of management team (Cambodian and foreigners), in particular with staff members of the finance unit. She/he will report directly to the Finance Manager and Administrator.
By complying herself/himself with NH vision, mission and policies, she/he will contribute to achieve the organization goals and objectives.
Key Responsibilities:
Overall responsibility
- Assist the Administrator of New Humanity in the implementation of an effective and quality administration system in order to ensure a smooth running of the organization
- Assist the Finance Manager of New Humanity in any other reasonable tasks as requested
- Take minutes and write reports of NH meetings, evaluations and seminar
- Arrange internal workshop, trainings, seminars or evaluation meetings, including venue and means of transport booking when necessary
- Making travel and lodging arrangements for international or national guests as well as for NH staff in the framework of their missions
- Establish and implement all necessary administration procedures, definition and application of internal rules for materials and equipment use (motorbikes, camera, computers, etc)
- Ensure that all staff members follow the NH administrative procedures
- Ensure NH activities and procedures are in compliance with donor and Government requirements (including Labor Law)
- Assist the Program/Project Managers in securing appropriate quotations
- Assist the Program/Project Managers in the purchasing procedure when needed
- Managing personnel files and keep record of staffs' leave
- Posting job announcement, collecting application, organizing interview, checking reference, staff orientation
- Assist the management staff member in the capacity building process by providing them with all necessary information related to local training provision and by establishing with them a yearly training plan for the field and management staff
- Ensure the implementation and respect of Human Resources management practices and policies established by NH.
- Translating/typing letters or other documents in Khmer and English
- Assisting NH coordination and management staff in making appointments, telephone and e-mail contacts
- Answering the telephone with discretion and receiving visitors
- Organizing and maintaining the NH Office Filing System for correspondence, reports and all other necessary documentation
- Ensure that all IT equipment are fully operational, i.e. computers, Internet, network, phone lines, etc
- Maintaining office stationery supply and keeping inventory
- Ensure NH financial policies and procedures are properly followed and complied with donor procedure
- Managing all payment/advance/cash reconciliation for project/activities based on monthly funds requested and approval from Head Office
- Translate invoices from Khmer language to English language
- Control that payments have been properly approved and authorized by Finance Manager (or appropriate supervisor) according to NH or donor procurement policies.
- Prepare documents for financial assessments as required by NH.
- Records of daily expenditures and check that all payment vouchers in project are completed according to NH standard/ (with a special attention to codification and supporting documents).
- Ensure collection of all accounting documentation and prepare financial report following donor requirements on a timely and a regular basis.
- Check that daily expenditures are reasonably fair and based on the market prices
- Provide good financial services and be able to deal the issues of finance task smoothly with all staff especially donor.
- Prepare monthly cash reconciliation and petty cash count sheet
- Carry out any other related tasks as agreed with the Finance Manager and/or Administrator.
- Assist NH management staff about daily expenditures and accounting matters.
- Cambodian National
- Bachelor degree in Accounting/Finance
- A minimum of 2 years of experience in relevant field, preferably in an NGO environment.
- Experience with computer software – Ms. Word, Excel, Power Point & QuickBooks
- Experience in financial management with NGO (preferred)
- Experience in prepare financial report with multiple currency
- Good interpersonal skills/honestly
- Ability to work independently and/or as part of a team
- Excellent organizational and time management skills required to meet deadlines.
- Willing to travel extensively in the program’s targeted areas.
- Fluent English language knowledge is essential.
- Gross Monthly Salary: USD 400 to USD 420 (Based on Qualifications and Experience)
- Benefits: Khmer New Year and Pchum Ben Bonus, Health benefits.
- Full time position with an initial 3-month probation contract
- Full time position with a 1-year contract after completion of probation period
- Starting date: June-July 2016
Interested candidates are requested to submit their application to New Humanity office in Mondolkiri or by email. Contact Detail:
- Mondolkiri Office: Chamkar Té Village, Sangkat Spean Meanchey, Senmonorom City, Mondolkiri Province – Telephone: 073 636 3550
- By email to humanresources@newhum.org
- One cover letter (Requirements: 2 Pages maximum)
- One comprehensive CV (Requirements: 2 Pages maximum)
Closing date for applications: Friday 20th of May 2016, 5:00 pm
Only short-listed candidates will be contacted for interview.
NH is an equal opportunity employer and the candidate will be selected based on merit.
Women and People with Disabilities are strongly encouraged to apply.
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