| Posting Title: | Secretary of Governing Bodies, Secretariat of Governing Bodies and Stakeholders |
| Job Code Title: | SECRETARY OF THE BOARD |
| Department/Office: | UNITED NATIONS ENVIRONMENT PROGRAMME |
| Duty Station: | NAIROBI |
| Posting Period: | 03 February 2016 - 02 April 2016 |
| Job Opening Number: | 52770 |
Special Notice
Appointment against this post is for an initial
period of one year and may be subject to extension. Staff members are
subject to the authority of the Secretary-General and to assignment by
him or her. In this context, all staff are expected to move periodically
to new functions in their careers in accordance with established rules
and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an e-mail address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an e-mail address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
Org. Setting and Reporting
The
United Nations Environment Programme (UNEP) is the leading global
environmental authority that sets the global environmental agenda,
promotes the coherent implementation of the environmental dimension of
sustainable development within the United Nations system and serves as
an authoritative advocate for the global environment. This post is
located in UNEP, Executive Office, Secretariat of Governing Bodies and
Stakeholders at the Nairobi duty station
Responsibilities
Under
the overall guidance and supervision of the Executive Director, the
incumbent will promote UNEP's global relationship with Governments, in a
highly visible and politically
sensitive role by: 1. Being responsible for discharging the Executive Director's responsibilities at meetings of the United Nations Environment Assembly of UNEP (UNEA) and its subsidiary organs, in particular, the Committee of Permanent Representatives and ensuring that UNEP's vision is given maximum support. 2. Being responsible for the enhancement of UNEP's support and general image and relationship with Governments, Inter-Governmental Organizations, relevant UN agencies, accredited Non-Governmental Organization and relevant Civil Society Organizations and ensuring that smooth communication, reporting lines and procedures between UNEP and Governments are maintained. 3. Being responsible for enabling the President of UNEA, the Chairperson of the Committee of Permanent Representatives and the Chairpersons of their subsidiary bodies, to discharge their responsibilities as presiding officers and ensuring the smooth organization and efficient conduct of meetings. 4. Represent the Executive Director at meetings with senior government officials to promote, negotiate support and cooperate on UNEP's policy and programmes. 5. Prepare and coordinate documentation for and records of all meetings of UNEP's mandatory policy-making organs and their subsidiary bodies. 6. Manage and coordinate all UNEA follow-up action, including highly complex and sensitive policy, programme, funding and budget issues. 7. Provide the Executive Director and the Deputy Executive Director with appropriate background information and guidance prior to meetings with visiting officials from Governments and missions. 8. Manage, guide, develop and train staff under his/her supervision. 9. Oversee the administrative tasks necessary for the functioning of the Secretariat of the Governing Bodies, including the preparation of budgets, the reporting on performance, the evaluation of staff performance, and the management of human and financial resources. 10. Perform any other duty as may be assigned
sensitive role by: 1. Being responsible for discharging the Executive Director's responsibilities at meetings of the United Nations Environment Assembly of UNEP (UNEA) and its subsidiary organs, in particular, the Committee of Permanent Representatives and ensuring that UNEP's vision is given maximum support. 2. Being responsible for the enhancement of UNEP's support and general image and relationship with Governments, Inter-Governmental Organizations, relevant UN agencies, accredited Non-Governmental Organization and relevant Civil Society Organizations and ensuring that smooth communication, reporting lines and procedures between UNEP and Governments are maintained. 3. Being responsible for enabling the President of UNEA, the Chairperson of the Committee of Permanent Representatives and the Chairpersons of their subsidiary bodies, to discharge their responsibilities as presiding officers and ensuring the smooth organization and efficient conduct of meetings. 4. Represent the Executive Director at meetings with senior government officials to promote, negotiate support and cooperate on UNEP's policy and programmes. 5. Prepare and coordinate documentation for and records of all meetings of UNEP's mandatory policy-making organs and their subsidiary bodies. 6. Manage and coordinate all UNEA follow-up action, including highly complex and sensitive policy, programme, funding and budget issues. 7. Provide the Executive Director and the Deputy Executive Director with appropriate background information and guidance prior to meetings with visiting officials from Governments and missions. 8. Manage, guide, develop and train staff under his/her supervision. 9. Oversee the administrative tasks necessary for the functioning of the Secretariat of the Governing Bodies, including the preparation of budgets, the reporting on performance, the evaluation of staff performance, and the management of human and financial resources. 10. Perform any other duty as may be assigned
Competencies
•Professionalism:
Expert knowledge of intergovernmental processes, knowledge of
conference services and ability to provide policy advice; knowledge of
UN policies, procedures and operations. Shows pride in work and in
achievements; Demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; Is Motivated by professional
rather than personal concerns; Shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
•Planning & Organizing: Proven ability to plan and organize work. Develops clear goals that are consistent with agree strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
•Communication: Ability to defend and explain difficult issues with respect to key decisions and positions. Effective communication skills, both oral and written, ability to defend and explain difficult issues with respect to key decisions and positions to staff; ability to communicate management decisions; ability to prepare written reports that are clear, concise and meaningful. Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information keeping people informed.
•Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands.
•Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources need to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
•Planning & Organizing: Proven ability to plan and organize work. Develops clear goals that are consistent with agree strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
•Communication: Ability to defend and explain difficult issues with respect to key decisions and positions. Effective communication skills, both oral and written, ability to defend and explain difficult issues with respect to key decisions and positions to staff; ability to communicate management decisions; ability to prepare written reports that are clear, concise and meaningful. Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information keeping people informed.
•Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands.
•Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources need to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced
University Degree (Masters or equivalent) in political sciences or
environmental sciences, international relations, economics or related. A
first level university degree with a combination of professional and
academic qualifications and experience in coordination and management
may be accepted in lieu of an advanced university degree.
Work Experience
Minimum
15 years of progressively responsible experience, preferably in the
field of international relations, policy and sustainable development.
Proven experience required in liaison with senior government officials
and other stakeholders, in conference servicing and management as well
as in undertaking follow-up actions to meetings. Extensive knowledge
required of the UN Charter Bodies, in particular, the General Assembly
(GA) and the Economic and Social Council (ECOSOC) and in policy
decision-making structures, operations and administration. Knowledge of
UNEP policies and procedures a distinct advantage.
Languages
English
and French are the working languages of the United Nations Secretariat.
For the post advertised, fluency in oral and written English is
required. Knowledge of second official UN language is a distinct asset.
Assessment
Evaluation
of qualified candidates for this position will include a substantive
assessment which will be followed by a competency-based interview.
United Nations Considerations
Candidates
will be required to meet the requirements of Article 101, paragraph 3,
of the Charter as well as the requirements of the position. The United
Nations is committed to the highest standards of efficiency, competence
and integrity for all its human resources, including but not limited to
respect for international human rights and humanitarian law. Candidates
may be subject to screening against these standards, including but not
limited to whether they have committed, or are alleged to have committed
criminal offences and/or violations of international human rights law
and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE
UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’
BANK ACCOUNTS.
