Admin Assistant -- GNC

Job Announcement

Good Neighbors International (GNI) is an international humanitarian and development NGO. GNI has made great strides in its mission by providing people around the world with a better quality of life. Good Neighbors Cambodia (GNC) is the field country project that has been implementing its projects in Cambodia since 2002. We are currently implementing 9 community development projects in some provinces around Cambodia with our Head Office is based in Phnom Penh. We are expanding more projects to other provinces; and to meet our rapid growth, we are seeking more candidate to join our dynamic team for positions as below:

Admin Assistant (1 position based in Head Office, Phnom Penh)

Job description:

• Maintain staffs leave records and administering leave approval requests.
• Manage and control monthly attendance record of all staff.
• Translate all necessary documents from English to Khmer and vice versa.
• Make filing system, incoming and outgoing correspondence.
• Liaison with NGOs, government agencies, and other public sector agencies as appropriate.
• Make travel arrangements for staff, including booking of tickets and accommodation.
• Prepare routine communication for HO, line dept and other government offices.
• Asset and equipment management – ensure that new purchases and equipment are recorded onto the assets and equipment lists in a timely manner.
• Monitor and update assets and equipment list of HO.
• Supervise vehicle fleet, including monitoring of monthly fuel usage, repairs and maintenance.
• Ensure the timely renewal of all documents on the vehicle including insurance and any others as deemed appropriate
• Maintain record for the vehicle use & maintenance, & submit appropriate reports to AD manager
• Ensure all office supply requirements are in adequate supply, stored appropriately & well managed.
• Manage office in systems, and keep compound office for security and safety, arranging house rental contract agreement, insurance staff accident.
• Manage retirement allowance fund of all GNC staff.
• Ensure that appropriate procurement procedures are maintained and carried out effectively and efficiently in compliance with GNC regulations.
• Provide day-to-day procurement services including the drafting of quotation requests, purchase requests, tender and contract documents.
• Prepare supplies and services contract for any regularly purchased items
• Other task as required by Admin and Logistic Officer

Requirement

• Year IV or fresh graduated student in Management or Equivalent.
• Knowledge of admin and logistic.
• Good communication in English and Computer skill (Ms word, Excel, PPT)
• Excellent organizational and communication skills
• Honest and trustworthy, hard-working and willing to learn

Application information 
All interested candidates are required to send their Cover Letter and CV including salary expectation and with three references to Mr. Tong Dara, Administration Department Manager, via email (hrmgnc.ho@gmail.com). Only short-listed candidates will be contacted for interview. The candidate not meet above requirement will not be considered.. The deadline for application is 21, 2015. Candidates will be expected to comply with Good Neighbors Cambodia's child protection policy.

GNC Head Office:
#77, Street 566, Sangkat Boeung Kak I, Khan Toul Kork, Phnom Penh, Cambodia
Tel: (855) 23 880 557  -   E-mail: hrmgnc.ho@gmail.com
Website: www.goodneighborscambodia.org

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