Young Professionals Programme examination -- UN

 Posting Title: 2015 YPP examination - ADMINISTRATION (for external applicants), P2

Job Code Title:  ASSOCIATE ADMINISTRATIVE OFFICER

Department/ Office: Office of Human Resources Management

Duty Station: OTHER; VIENNA; SANTIAGO; ADDIS ABABA; NAIROBI; BEIRUT; BANGKOK; NEW 

YORK; GENEVA

Posting Period: 20 May 2015-19 July 2015

Job Opening number: 15-ADM-DM OHRM-43258-E-MULTIPLE D/S (O)

Special Notice
	• The purpose of the present Job Opening is to invite applications from external candidates who wish to take the 2015 Young Professionals Programme examination in the job family of Administration.  UN Secretariat staff members who are eligible to apply through the “G to P” or “G to N” track must not apply through this Job Opening. • The eligibility requirements of the examination are: 1. At least a three-year first level university degree in the field of study listed in the Education Section of this Job Opening; 2. Born on or after 1 January 1983; 3. Fluent in either English or French; and 4. A national of a participating member state. The participating member states are Algeria, Andorra, Angola, Antigua and Barbuda, Bahrain, Barbados, Belarus, Belize, Bhutan, Bosnia and Herzegovina, Brazil, Brunei Darussalam, Burkina Faso, Cambodia, Central African Republic, Chad, Cote d'Ivoire, Czech Republic, Dominica, Gabon, Gambia, Georgia, Germany, Greece, Guinea (Republic of ), Guinea-Bissau, Indonesia, Iraq, Japan, Kiribati, Kuwait, Kyrgyzstan, Lao People's Democratic Republic, Latvia, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Malaysia, Mauritania, Monaco, Montenegro, Mozambique, Namibia, Netherlands, New Zealand, Norway, Pakistan, Palau, Paraguay, Peru, Poland, Samoa, San Marino, Saudi Arabia, Singapore, Slovakia, Solomon Islands, Somalia, Swaziland, Syrian Arab Republic, Thailand, Togo, Turkey,  Tuvalu, United Arab Emirates, United Republic of Tanzania, United States of America, Vanuatu, Viet Nam, Zambia. • Applying to more than one job family will result in automatic disqualification. • Incomplete applications and applications that are received after the above deadline (11:59 pm New York HQ local time) will not be accepted under any circumstances.  Applicants are strongly encouraged to submit their applications early to avoid problems due to heavy last-minute internet traffic. • Upon selection, candidates successful in the Young Professionals Programme examinations will be initially appointed at the P-1 or P-2 level depending on their qualifications.  Those appointed at the P-1 level shall be promoted to a position at the P-2 level following a minimum of two years of satisfactory performance and depending on the availability of posts. After two years on their initial assignment, candidates may apply for other positions through the staff selection system so long as they meet the qualification requirements.
		Org. Setting and Reporting
	The Young Professionals Programme examination in Administration covers a wide range of topics in the areas of human resources management, budget and finance, procurement, programme and project management and general administration. If you are successful in the examination, you could be assigned to a job in any of these areas. The types of jobs available include Associate Auditor, Associate Administrative Officer, Associate Human Resources Officer, Associate Procurement Officer, Associate Programme Budget Officer, Associate Staff Development Officer or similar.  If you are successful, you will be considered for YPP positions as they become available throughout the Secretariat including field offices. Initially you may be appointed for two years and then be reviewed for a continuing appointment. The Organization promotes mobility within and across duty stations and job families.
		Responsibilities
	Some of the key responsibilities for these jobs would be: • Human Resources Management: to assist in the development of strategies, align priorities, provide information, formulate policies, and carry out programmes in the full range of human resources management issues covering recruitment, learning, benefits and entitlements, performance management and staff wellbeing. • Programme Management: to participate in the analysis, planning, monitoring and evaluation of programmes and activities of the organization. • Management analysis: to assist in the review of and provide recommendations on organizational structures, processes and methods and management systems. • Analytics and Business Intelligence: use different data warehouse, reporting and analytical tools to create reports from multiple sources and support decision-making across the organisation; manage data transactions, run queries and ensure timely data retrieval; investigate and solve specific reporting and data issues. • Budget:  to forecast resource requirements and prepare and monitor budgets for departments and offices; to analyse expenditures and give recommendations on appropriation of funds and optimal utilization of resources. • Procurement: to plan procurement action, review and analyse requirements, identify potential sources of supply, conduct due diligence review of suppliers' capability and qualification, solicit and evaluate bids, proposals and quotations to ensure overall competitiveness and conformity to specified requirements, authorise purchases in line with delegated authority or recommend approval of awards in accordance with the Financial Regulations and Rules, established policy and procedures, participate in negotiations and prepare a variety of reports, correspondences and documents on procurement related matters. • Project management:  to provide support for the Organization's technical assistance, disaster relief and economic development projects. Duties include preparing budgets for projects, purchasing supplies, developing staffing requirements and work plans, mobilizing relief in a disaster situation, arranging such other services necessary to facilitate completion of projects, and researching and developing disaster relief plans in cooperation with other countries. • General administration and management: to provide support on management and maintenance of physical facilities, equipment and communication and transportation systems.
		Competencies
	• Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations.  Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Ability to establish and maintain productive partnerships with clients by gaining their trust and respect, and to meet timelines. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Planning & Organizing:  Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
		Education
	At least a first-level university degree in one of the following fields of study: 1. Fields of study: Accounting, Administration, Auditing, Banking, Business Administration, Business and Commerce, Business Computing, Finance, Institutional Administration, Insurance, Investment Analysis, Logistics, Management, Management Systems, Marketing, Personnel Administration, Procurement, Public Administration, Public Relations, Retailing, Sales, Supply Chain Management (These fields of study can be found under the main course of study “Business & Administration”.); 2. Field of study: Education Science (This field of study can be found under the main course of study “Education”.); 3. Fields of study: Cultural Studies, Philosophy (These fields of study can be found under the main course of study “Humanities”.); 4. Fields of study: General Law, International Law, Jurisprudence, Labour Law (These fields of study can be found under the main course of study “Law”.); 5. Fields of study: Economics, Ethics, Human Resources, Psychology, Sociology (These fields of study can be found under the main course of study “Social & Behavioural Science”.); 6. Field of study: Counseling (This field of study can be found under the main course of study “Social Services”.).
		Work Experience
	No experience is required.
		Languages
	Fluency in one of the working languages of the UN Secretariat, English or French (both oral and written) is required; knowledge of the other is desirable.  Knowledge of another UN official language is an advantage.
		Assessment Method
	Applications will be screened on the basis of the eligibility criteria.  Only up to the 40 most qualified applicants per job family and per nationality/member state will be convoked for the written examination. The cost of traveling to the examination centre is to be covered by the examinee. The written examination shall consist of: (i) a general paper, which tests drafting and analytical skills; and (ii) a specialized paper, which tests the substantive knowledge of the particular job family for which the examinee is being tested. All examinees in all job families shall complete the same general paper.  The general paper and/or specialized paper shall be eliminatory. The paper that is going to be marked first shall be eliminatory, and only examinees successful in that paper of the examination shall have the other paper marked. Each part of the specialized paper may be eliminatory. The Specialised Boards of Examiners shall decide on the part(s) of the specialised paper that will be eliminatory. Only examinees who are successful in the written examination will be invited to the oral examination. The oral examination will be conducted via online video conference.

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