Director, Financial Resources Management
Vacancy Number: PAHO/14/FT607
Duty Station: Washington, D.C. United States of America
Grade: D1
Contract Type: Fixed-Term Appointment
Closing Date: 31 Dec 2014
Vacancy Number: PAHO/14/FT607
Duty Station: Washington, D.C. United States of America
Grade: D1
Contract Type: Fixed-Term Appointment
Closing Date: 31 Dec 2014
Financial
Resources Management (FRM) oversees the management of the
Organization's financial resources by establishing its financial
regulations and rules, as well as the accounting policies and
procedures; processes the disbursements of funds; prepares the financial
statements of the Organization including the reporting of regular funds
and voluntary funds; monitors the inflow of funding and utilization of
these resources; and is responsible for investments and banking
relationships, financial analysis, monitoring of the country offices'
financial administration, Staff Health Insurance, and the processes and
systems involved within FRM's area of responsibility.
Description of duties:
Under the general supervision of the Director (D), and the direct supervision of the Director of Administration (AM), the incumbent is responsible for, but not necessarily limited to, the following duties:
a) Oversee the management of the Organization's financial resources, including its Program Budget resources and voluntary contributions;
b) Serve as the Organization's financial expert to provide advice to managers at Headquarters and Country Offices with regard to all financial management issues related to the planning, implementation, execution, and evaluation of programs, projects, and activities; control, direct, and administer the Organization's financial management systems and operations;
c) Plan, develop, and administer the financial policies, practices, procedures, and systems of the Pan American Health Organization (PAHO) and ensure alignment with the World Health Organization (WHO), including accounting of financial resources from the regular budget, voluntary funds, special appropriations, and donations from governmental and nongovernmental agencies, WHO, and United Nation (UN) agencies;
d) Plan and direct the financial accounting of the Organization's programs and activities (including cash management and cash flow both in US dollars and local currencies) in support of program execution;
e) Direct the development or reformulation of the financial regulations, rules, policies, and procedures for approval of the Governing Bodies and subsequent incorporation to the Basic Documents and Manual, as required;
f) Direct the accounting, disbursement and financial reporting programs for PAHO/ Regional Office for the Americas (AMRO) and its voluntary contributions;
g) Participate as a member of the PAHO Investment Committee and ensure its decisions are implemented in the management of the Organization's portfolio; provide approval for changes in the signatory panels of the Organization's bank accounts; approve the opening and closing of bank accounts in accordance with the delegation of authority provided by the PAHO Director;
h) Serve as Business Owner for the financial and accounting components of the Organization's PASB Management Information System (PMIS), including its integrations with legacy computerized systems, ensuring that these systems meet the needs of the Organization, stakeholders, partners, auditors, and upper management for accurate, timely, and effective reporting and accounting;
i) Direct the preparation of the Financial Report of the Director together with the financial statements including revenue and expenses, assets and liabilities, and budget and appropriations, as of each financial period;
j) Facilitate the work of the internal and external auditors and directing the implementation of recommendations made in audit reports; ensure compliance with audit recommendations;
k) Recommend policies for the financial management of the Working Capital Fund and Quota Contributions, as well as any special funds;
l) Provide authoritative advice/interpretation on all aspects of the Organization's financial management rules, regulations, policies, procedures, and practices;
m) Ensure compliance of financial reporting and transactions with the accounting standards approved by the PAHO Governing Bodies-i.e., International Public Sector Accounting Standards;
n) Develop, define and establish the objectives, strategy, plan and budget of the Financial Resources Management (FRM) Department; ensure an Organization-wide approach and strategies and objectives that are aligned with the Organization's mission, vision, values, policies, strategies, business needs and priorities, in order to ensure continuing operations and maximizing results. Ensure that results and products delivered by FRM are aligned with the Organizational Strategy and make significant contributions to the achievement of the Strategic Plan;
o) Recommend projects and activities for FRM, as well as determine strategies for implementation, including suitable financing, financial resource mobilization, and executing arrangements. Assure the timely monitoring, reporting and evaluation of results and accomplishments for the benefit of the Member States and the Organization;
p) Administer, allocate and monitor FRM's financial, logistical and staff resources; prepare, and justify its program and budget proposals; plan and organize the formulation, development, implementation and control of information systems to monitor and improve its business processes;
q) Define FRM's staffing requirements including its organizational structure, competencies and terms of reference for staffing. Initiate and recommend approval of personnel actions for all FRM staff and assure timely personnel evaluations. Monitor the competencies of FRM staff members to ensure optimal performance and staff development; monitor workloads to ensure equitable distribution of work and maintain job satisfaction, efficiency and output; and follow up on any deviation of work results from objectives;
r) Promote teamwork across the Organization and the establishment of an environment which encourages participation, stimulates each team member's creativity, and fosters a multidisciplinary approach to the solution of specific problems;
s) Provide a stable managerial framework that demonstrates credibility, trust and value to Member States, stakeholders and partners, while optimizing staff performance;
t) Provide intellectual and managerial leadership to guide and motivate staff to work in a multicultural environment; promote a culture of ethical behavior and integrity in accordance with the Organization's Code of Ethical Principles and Conduct in order to ensure a culture of respect, responsibility, accountability, and compliance;
u) Provide leadership, guidance and monitoring of supervised staff by setting clear work objectives, ensuring timely and effective use of performance reviews and feedback mechanisms, engaging in regular communications, and solving interpersonal or technical conflicts; establish and support a learning environment, to include staff development in PAHO fundamentals, managerial competencies and technical expertise;
v) Identify, promote, establish, maintain, and coordinate liaison across PAHO, with WHO, and with other United Nations organizations or other partners, in order to maximize programmatic integration, efficiency and effectiveness;
w) Perform other duties, as assigned.
Under the general supervision of the Director (D), and the direct supervision of the Director of Administration (AM), the incumbent is responsible for, but not necessarily limited to, the following duties:
a) Oversee the management of the Organization's financial resources, including its Program Budget resources and voluntary contributions;
b) Serve as the Organization's financial expert to provide advice to managers at Headquarters and Country Offices with regard to all financial management issues related to the planning, implementation, execution, and evaluation of programs, projects, and activities; control, direct, and administer the Organization's financial management systems and operations;
c) Plan, develop, and administer the financial policies, practices, procedures, and systems of the Pan American Health Organization (PAHO) and ensure alignment with the World Health Organization (WHO), including accounting of financial resources from the regular budget, voluntary funds, special appropriations, and donations from governmental and nongovernmental agencies, WHO, and United Nation (UN) agencies;
d) Plan and direct the financial accounting of the Organization's programs and activities (including cash management and cash flow both in US dollars and local currencies) in support of program execution;
e) Direct the development or reformulation of the financial regulations, rules, policies, and procedures for approval of the Governing Bodies and subsequent incorporation to the Basic Documents and Manual, as required;
f) Direct the accounting, disbursement and financial reporting programs for PAHO/ Regional Office for the Americas (AMRO) and its voluntary contributions;
g) Participate as a member of the PAHO Investment Committee and ensure its decisions are implemented in the management of the Organization's portfolio; provide approval for changes in the signatory panels of the Organization's bank accounts; approve the opening and closing of bank accounts in accordance with the delegation of authority provided by the PAHO Director;
h) Serve as Business Owner for the financial and accounting components of the Organization's PASB Management Information System (PMIS), including its integrations with legacy computerized systems, ensuring that these systems meet the needs of the Organization, stakeholders, partners, auditors, and upper management for accurate, timely, and effective reporting and accounting;
i) Direct the preparation of the Financial Report of the Director together with the financial statements including revenue and expenses, assets and liabilities, and budget and appropriations, as of each financial period;
j) Facilitate the work of the internal and external auditors and directing the implementation of recommendations made in audit reports; ensure compliance with audit recommendations;
k) Recommend policies for the financial management of the Working Capital Fund and Quota Contributions, as well as any special funds;
l) Provide authoritative advice/interpretation on all aspects of the Organization's financial management rules, regulations, policies, procedures, and practices;
m) Ensure compliance of financial reporting and transactions with the accounting standards approved by the PAHO Governing Bodies-i.e., International Public Sector Accounting Standards;
n) Develop, define and establish the objectives, strategy, plan and budget of the Financial Resources Management (FRM) Department; ensure an Organization-wide approach and strategies and objectives that are aligned with the Organization's mission, vision, values, policies, strategies, business needs and priorities, in order to ensure continuing operations and maximizing results. Ensure that results and products delivered by FRM are aligned with the Organizational Strategy and make significant contributions to the achievement of the Strategic Plan;
o) Recommend projects and activities for FRM, as well as determine strategies for implementation, including suitable financing, financial resource mobilization, and executing arrangements. Assure the timely monitoring, reporting and evaluation of results and accomplishments for the benefit of the Member States and the Organization;
p) Administer, allocate and monitor FRM's financial, logistical and staff resources; prepare, and justify its program and budget proposals; plan and organize the formulation, development, implementation and control of information systems to monitor and improve its business processes;
q) Define FRM's staffing requirements including its organizational structure, competencies and terms of reference for staffing. Initiate and recommend approval of personnel actions for all FRM staff and assure timely personnel evaluations. Monitor the competencies of FRM staff members to ensure optimal performance and staff development; monitor workloads to ensure equitable distribution of work and maintain job satisfaction, efficiency and output; and follow up on any deviation of work results from objectives;
r) Promote teamwork across the Organization and the establishment of an environment which encourages participation, stimulates each team member's creativity, and fosters a multidisciplinary approach to the solution of specific problems;
s) Provide a stable managerial framework that demonstrates credibility, trust and value to Member States, stakeholders and partners, while optimizing staff performance;
t) Provide intellectual and managerial leadership to guide and motivate staff to work in a multicultural environment; promote a culture of ethical behavior and integrity in accordance with the Organization's Code of Ethical Principles and Conduct in order to ensure a culture of respect, responsibility, accountability, and compliance;
u) Provide leadership, guidance and monitoring of supervised staff by setting clear work objectives, ensuring timely and effective use of performance reviews and feedback mechanisms, engaging in regular communications, and solving interpersonal or technical conflicts; establish and support a learning environment, to include staff development in PAHO fundamentals, managerial competencies and technical expertise;
v) Identify, promote, establish, maintain, and coordinate liaison across PAHO, with WHO, and with other United Nations organizations or other partners, in order to maximize programmatic integration, efficiency and effectiveness;
w) Perform other duties, as assigned.
REQUIRED QUALIFICATIONS
| Education: Essential: A bachelor and master's degree in accounting, finance, business administration, public administration or in a related field from a recognized university. Desirable: A Certified Public Accountant (CPA) certification would be an asset. |
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Skills:
-- Intrainstitutional Action: Displays, through leadership and decisions, understanding of the political systems and underlying drivers. Plans and evaluates both unit and individual results to achieve the PAHO's mission. Requires that projects be grounded in scientific evidence and that they be consistent with PAHO's vision, mission and values, and appropriate for the setting in which they will be carried out. Demonstrates a full commitment to the mission and values of the Organization by aligning the area of work with the strategic direction of the Organization. -- Communication: Instills a culture that encourages effective communication in multicultural environments. Models effective dialogue that seeks all opportunities of conversation with key players by displaying or underlying drivers. Seeks to align the entity of work with a strategic direction of the organization by displaying underlying values. -- Analysis, Synthesis, and Forecasting: Leads one's area toward a culture of decision-making that is based upon objective analysis of situational evidence and application of previously acquired knowledge. Provides oversight in the verification process that targets how area of work takes action in situations that will require future intervention, based on ongoing analysis. Presents solutions evaluating the advantages and disadvantages of each option. Is capable of anticipating the implications of an analyzed situations for two years or more. -- Performance Management: Evaluates the performance of subordinates in terms of the organizational strategy, provides feedback offering measurable suggestions and promotes their professional development. Develops and implements realistic and achievable work plans--including tasks, priorities, resources and schedules. Adjusts goals and courses of action to meet changing needs. In a systematic way develops people through demanding and challenging projects utilizing each employee's competencies. Effectively uses the Organization's official performance evaluation processes and systems. Uses a regular evaluation system. Provides constant and positive feedback to focus development efforts. -- Teamwork: Develops a high performing team in one's operational area and also encourages teamwork across the Organization. Establishes and models the standard for teams and teamwork. Provides significant contributions when participating in internal and external work teams. Initiates and leads mutually beneficial productive interpersonal relationships based on trust, both inside and outside the Organization. -- Knowledge Management: Systematically seeks and disseminates knowledge that can serve as evidence, lessons learned, and good practices within a particular area and the Organization as a whole. Encourages a culture where more experienced professionals share their knowledge within the Organization, letting others learn, create the best criteria and reinforce their knowledge. -- External Action: Develops and maintains mutually beneficial working productive partnership. In the area under one's charge, monitors all activities, using transparency in the execution of all processes. Verifies that the conditions and deadlines set for turning in the product are met, and can objectively report on the results. Leverages external actors to actors to accomplish strategic goals. -- Information Management: Initiates, leads and participates in activities to improve systems for the presentation and dissemination of information. Verifies that information from the area of work is handled objectively and presented clearly and equitably. Develops new strategic forms to be more effective and concordant with the dissemination of the information. Technical Expertise: - Technical: Expertise in financial management and accounting, including knowledge and skills in applying accounting standards in complex organizations and with intricate financial systems. Significant experience with developing financial and operational models to support business planning, key strategic activity, and major business initiatives. Significant knowledge of International Public Sector Accounting Standards (IPSAS) or International Financial Reporting Standards (IFRS) would be a significant asset. - Administrative: Skills or experience in the creation and integration of administrative platforms for the delivery of the highest quality of Finance, Human Resources, General Administrative and Infrastructure services. Courtesy, tact, sensitivity to manage confidential information, and ability to establish and maintain effective working relations with people of different professional levels, discipline, nationalities, and cultural background. - Managerial: Demonstrated knowledge and ability to oversee and lead staff responsible for the management of grants and budgets, engineering solutions for the modern, reliable, and secure operation of end-to-end enterprise services. Demonstrated experience in developing and leading customer-focused financial management initiatives to re-engineer practices to better serve customers and improve processes, while ensuring product quality and conformance with financial regulations. IT Skills: Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Other IT skills and knowledge of Enterprise Resource Planning (ERP) systems and other software programs such as Visio, Microsoft SharePoint and Project would be an asset. |
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Experience: Fifteen years of combined national and international senior managerial experience with responsibility for all financial operations of large public or private institutions. |
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Languages: Very good knowledge of English with a working knowledge of Spanish. Knowledge of French and/or Portuguese would be an asset. |
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Additional Information: PAHO OFFERS AN ATTRACTIVE COMPENSATION PACKAGE INCLUDING AN ANNUAL NET SALARY (SUBJECT TO MANDATORY DEDUCTIONS FOR PENSION CONTRIBUTIONS AND HEALTH INSURANCE), DEPENDENCY BENEFITS, PENSION PLAN, HEALTH INSURANCE SCHEME, AND 30 DAYS ANNUAL LEAVE. BENEFITS FOR INTERNATIONALLY RECRUITED STAFF MAY INCLUDE TRAVEL AND REMOVAL EXPENSES ON APPOINTMENT AND SEPARATION, ASSIGNMENT GRANT, RENTAL SUBSIDY, AND HOME LEAVE. ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST. CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES. |
