Assistant Director - Finance and Budget Division

The Association of Southeast Asian Nations (ASEAN) Secretariat is the nerve centre of ASEAN, a regional inter-governmental organisation founded in 1967, to promote peace and stability,   sustained economic  growth,  shared  prosperity  and  social progress. It comprises the ten countries of Southeast Asia.

The entry into force of the ASEAN Charter on 15 December 2008 had provided new impetus  to ASEAN’s  integration  efforts  by  establishing  a  legal  and  institutional framework required to  achieve the ASEAN Community by 2015. This includes the newly approved organisational  structure of the ASEAN Secretariat (ASEC) that is aligned to the requirements of the Charter and  the three Blueprints of the ASEAN Political-Security Community (APSC), the ASEAN Economic Community (AEC), and the ASEAN Socio-Cultural Community (ASCC). The ASEAN Secretariat is  therefore well positioned to provide the necessary functions required to effectively support the community building process under the Charter and the Blueprints.

Currently  the  ASEC  is  looking  for  a  qualified  candidate  to  fill  the  position  of Assistant Director, who will work under the Finance & Budget Division (FBD); Corporate Affairs Directorate; Community & Corporate Affairs Directorate.

Duties and Responsibilities:
The Assistant Director/Head provides overall leadership to FBD. He/She is expected to:

1.  Managing the operational activities of the Division:
•    Manage, plan and approve tasks and activities of staff;
•    Provide Finance and Budget directions, and guide staffs on professional matters;
•    Foster   teamwork   and   collaboration   within   the   Division,   and   across
Divisions/Departments;
•   Conduct   annual   performance   appraisals   for   staff,   map   training   and professional development activities for individual staff;
•  Manage effectively all resources of the Division, including human, financial, and physical resources;
•    Participate  in  and  contribute  to  Divisional/Directorate/Management  and
ASEAN Scheduled meetings;
 
2.  Oversee all financial activities of the Secretariat and ensure the overall financial  systems and internal control are in place and in compliance to ASEC   rules   and   procedures   and   are   acceptable   to   the   international communities:
•    Review    the    financial    and    accounting    system    and    recommend   for improvement from time to time;
•     Ensure that overall  financial systems are in place to secure accurate and timely processing of financial activities;
•     Provide effective monitoring and analysis of financial transactions;
•    Monitor    overall    expenditure    patterns    in    compliance    with     budget requirements,  including  to  provide  advices  on  financial  policy  issues  to ensure   financial   rules,   procedures   and   governance   meet   international accounting and auditing standards.

 3.  Manage   the   budget   and   financial   matters   of   the   ASEAN   Secretariat, including managing:

Operational Finances
•  Lead and consolidate budget preparation for ASEC and manage budgeting processes;
•    Execute financial transactions as per ASEC Financial Rules and Regulations:
a.  Lead  the  implementation  of  the  accounting  policies  over  the  financial transactions;
b.   Ensure proper record maintenance, process, and payments verification for all  accounts;
c.   Verify payments instructions to banks before release of payments;
d.   Ensure adequate security for cash held;
e.  Conduct day to day monitoring of ASEC finances, including compliance with  Financial   Regulations,  ad-hoc  reconciliations  of  expenditures and reports, managing cash flow  for efficient cash management and funding requirements.
•     Facilitate internal and external audits;
•    Provide high level advice to the Director of Corporate Affairs and Deputies Secretary  General on  progress  against  budget,  and  emerging  financial issues/requirements, and efficient operations;
•   Facilitate      operational      areas      and      budget      holders      (Head      of Divisions/Directorates/   Departments)   to   effectively   monitor   their   own budgets;
•   Ensure timely deliverables of financial statements/reports to various users and ensure clean audit reports.

Trust and Project Funds
•   Monitor and supervise the day-to-day operation of Trust Funds managed by operational  areas to ensure compliance with ASEC Financial Rules and the Terms of Reference for each Trust Fund;
•  Ensure timely reporting on Trust Fund utilization/Statement of Accounts of each Dialogue  Partners (DPs)/Donors, and initiate any necessary follow-up actions, including ensuring return of any unexpended balance;
•   Provide advice on the development of, and implement investment strategies to increase revenue from Trust Funds;
•   Maintain   appropriate   systems,   policies   and   procedures   to   ensure   the transparency of expenditure of Dialogue Partners/donor funds;
•   Ensure DPs and Donors requirements are fulfilled along with ASEC rules and procedures  on managing  Trust  and  Project  Funds  including  international accounting and reporting standards.


Qualifications and Experience:
•     Advanced   degree   in   Financial   Management   or   relevant   discipline   and/or certified Accountant.
•     Extensive supervisory experience, within a senior management position with a minimum eight (8) years high-level experience in a recognised specialised field.
•    Sound accounting skills.
•    Sound corporate, strategic and business planning skills.
•    Proven experience in research, public policy development and negotiation, and in working closely with government officials.
•    Proven ability to develop and maintain sound working relationships with public and private sector organisations and other stakeholders.
•    A sound understanding of international and regional issues, and knowledge of and commitment to ASEAN ideals.
•    Demonstrated ability to lead and motivate staff in a complex work environment.
•    High-level   interpersonal,   negotiation   and   communication   skills,   including experience in cross-cultural environment and international settings.
•     Commitment to teamwork and collaborative work practices.
•     Competency in computer skills with adequate knowledge of Microsoft Office and
Outlook where relevant to the position.
•     Proven ability for accuracy under pressure and adherence to deadlines.
•     Excellent command of English, written and spoken.

General requirements:
Familiarity with diplomatic practices and protocol.  Other required qualities are: computer  literacy and proficiency in the  use of Microsoft Office  tools; ability to multi-task, work long and irregular hours, and perform outside the usual job scope; ability to function effectively independently and as part of a team; and a willingness to travel frequently on short notice.

Remuneration and Benefits:
Successful candidate will be offered the post with a probation period of six months and a monthly salary starting from USD 4,000. There are other applicable benefits which  include  housing,  medical,  education  of  dependent  children,  and  gratuity.

Upon completion of the probationary period, the candidate will be confirmed for up to three-year  contract, inclusive of the six-month probationary period, in the first instance.

How to apply:
Send  your  application  to asean.hr@asean.org
highlighting  your  suitability  and potential contribution to the position together with a detailed CV, including a recent passport-sized   photograph   and  certified  true  copies  of  educational certificates obtained, and completed Employment Application Form, which can be downloaded at  www.asean.org.

Incomplete applications will not be considered.

Please indicate on the subject  heading:  Application  for  ADR/Head  Finance  & Budget Division.

Application  papers should  reach the ASEAN Secretariat  by 14 September 2013.

The Selection Committee’s decision is final and only shortlisted candidates will be notified.
Moreinfo: http://www.asean.org/opportunities/vacancies

Please mention "www.Cambodiajobs.Biz" where you saw the ad when you register or apply!   

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Cambodia Jobs: Assistant Director - Finance and Budget Division
Assistant Director - Finance and Budget Division
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