Human Resources Officer

“Cambodians living with dignity in a prosperous society at peace, based on justice, free choices and equitable access to productive resources”

The United Nations Development Programme is seeking for qualified, talented, and result-oriented candidate to fill the position: Human Resources Officer

Location :	Phnom Penh, CAMBODIA
Application Deadline :	26-Jun-12
Additional Category	Management
Type of Contract :	TA Local
Post Level :	NO-A
Languages Required :	English
Duration of Initial Contract :	11 months

Background

Under the direct supervision of the HR Manager and the guidance of the Deputy Country Director (Operations), the HR Officer provides full substantive and analytical support on a wide spectrum of complex HR services, including recruitment, remunerations, retention, learning and staff development. S/he provides supports to the HR Manager and work closely with the HR Associates on performance management and mentoring programme to ensure its effective implementation. The HR Officer contributes to the formulation and effective implementation of HR initiatives, business processes improvement and the functioning of key HR services. S/he promotes a collaborative, client-oriented approach and support the maintenance of high staff morale. The HR Officer can provide guidance to support staff in the HR Unit and work closely as the alternate to both HR Associates to ensure proper functioning of the wellbeing and staff development components. S/he works in collaboration with the operations, programme and project teams in the CO for resolving complex HR-related issues.

Duties and Responsibilities

Summary of Key Functions: Implementation of human resources, HR strategies and policies Execution of full human resources services Performance management and learning and career development Conduct of UN-related surveys Facilitation of knowledge building and knowledge sharing 1. Ensures effective implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results: Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system. Research, analysis and documenting best HR practices to ensure the start-of-the-art HR service delivery, staff retention and development. Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.  CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management. 2. Provides support and ensures effective execution of HR services focusing on achievement of the following results: Management of recruitment processes, including reviewing job descriptions, provision of input to job classification, vacancy announcement, screening of candidates, and facilitating interview panels. Creation, update and management of information related to position and performing the functions of HR Administrator, Position Administrator and Absence Processor if required Preparation and preliminary review of the submissions to the Compliance Review Panel/Board Management of contracts, monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.  Administration of benefits and entitlement, work-life initiatives, and promoting the well-being of all staff working in the office and providing analytical inputs to the global staff satisfaction survey Development and management of the rosters and candidates pool. Ensure successful implementation of the marketing approach to recruitment and key initiatives related to employment branding; 3. Provides support to proper staff performance management and  learning and career development focusing on  achievement of the following  results: Analysis of requirements and elaboration of the protocol for performance appraisal process, facilitation of the process and maintenance of the related data Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Manager, and HR Associate (Learning).  Support key initiatives in enhancing learning cultures, and the design and implementation of new interventions related to management of learning in the office; 4. Ensures conduct of UN-related surveys focusing on achievement of the following results: Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys, and remuneration surveys for SC. Participation in the work of LSSC. Ensure proper implementation and communications of the remuneration survey processes and finding. 5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results: Organization of training materials for the programmes, operations, and projects staff on HR issues. Synthesis of lessons learnt and best practices in HR. Sound contributions to knowledge networks and communities of practice. Impact of Results The key results have an impact on the overall efficiency of CO HR services and consequently, result in the success of the Operations Unit. Accurate analysis, reporting, proposals on systems enhancement strengthen UNDP credibility as an effective and efficient organization in the HR sector. The information and proposal provided facilitates decision making of the management.

Competencies

Core Competencies: Demonstrating/safeguarding ethics and integrity   Demonstrate corporate knowledge and sound judgment  Self-development, initiative-taking  Acting as a team player and facilitating team work  Facilitating and encouraging open communication in the team, communicating effectively  Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making Functional Competencies: Building Strategic Partnerships Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders Promoting Organizational Learning and Knowledge Sharing Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things Documents and analyses innovative strategies and new approaches Job Knowledge/Technical Expertise Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks  Analyzes the requirements and synthesizes proposals Strives to keep job knowledge up-to-date through self-directed study and other means of learning Demonstrates good knowledge of information technology and applies it in work assignments Promoting Organizational Change and Development Researches and documents ‘best practices’ in organizational change and development within and outside the UN system Design and Implementation of Management Systems Maintains information/databases on system design features Develops simple system components Client Orientation Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines Establishes, builds and sustains effective relationships within the work unit and with internal and external clients Actively supports the interests of the client by making choices and setting priorities to meet their needs Promoting Accountability and Results-Based Management Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems Monitors the implementation of corporate accountability and results-based management systems and makes recommendations to enhance performance of business units

Required Skills and Experience

Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field. Relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational system. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems. Fluency in the English and Khmer

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

How to Apply:

Interested candidates must submit their applications online through UNDP Online Recruitment System. Correspondence either in hard or soft format will not be considered.

To submit your application online, please follow the steps below:

1. Download and complete the UN Personal History Form (P11).
2. Click on the Job Title.
3. Click “Apply Now” button, fill in necessary information on the first page, and click “Submit Application”.
4. Upload your application (P11).
5. You will receive an automatic response to your email confirming receipt of your application by the system.

You must state in your application letter how you meet the selection criteria specified in the job descriptions. UNDP will contact references directly. Due to the large number of applications, only short-listed candidates will be contacted for further selection process.