| Team Leader, Grant Coordination | |
| Location: | Suva, Fiji |
| Job Code: | 12/22 |
| # of openings: | 1 |
| Description | |
Secretariat of the pacific community
JOB DESCRIPTION
TEAM LEADER, GRANT COORDINATION
BACKGROUND
The Secretariat of the
Pacific Community (SPC) is an international organisation that provides
technical and policy advice and assistance, training and research
services to its Pacific Island members. SPC works in a wide range of
sectors with the aim of achieving three development outcomes –
sustainable economic development, sustainable natural resource
management and development, and sustainable human and social
development.
SPC
was established in 1947. It has 26 member countries and territories and
its working languages are English and French. SPC’s headquarters are in
Noumea, New Caledonia. It has regional offices in Suva, Fiji Islands,
and Pohnpei, Federated States of Micronesia (FSM), and country offices
in Honiara, Solomon Islands and Port Vila, Vanuatu. Additional
information on SPC, particularly regarding its work in specific sectors,
can be found on its website: www.spc.int.
PUBLIC HEALTH DIVISION
SPC’s
Public Health Division (PHD) supports the development of healthier
Pacific Island communities through four broad objectives under the
strategic plan 2010–2014.
PHD’s primary focus is
to provide technical assistance and to implement programmes in support
of countries’ priorities and plans. PHD
has staff based in Noumea, Suva, Pohnpei, Honiara and Port Vila.
Information on PHD and the division’s strategic plan is available at www.spc.int/php.
PHD GRANT MANAGEMENT
The ‘business model’
for PHD has expanded substantially in recent years. An increasing amount
of its work currently involves grant management, as it becomes more of a
conduit to channel funds to Pacific Island governments and civil
society organisations. Grants to countries account for USD 20 million in
2012 with the main funding streams being the Global Fund to Fight AIDS,
Tuberculosis and Malaria; the Pacific Islands HIV and STI Response
Fund; and the Pacific NCD Framework 2-1-22 Programme with the latter two
grant streams supported by Australia and New Zealand.
The Grant Management
Unit (GMU) was established as a facility within the PHD for managing
public health-related grants to sub-recipients including Pacific island
countries and territories (PICTs), nongovernmental organizations (NGOs),
regional organizations and civil society organizations (CSOs) in a
harmonious and coordinated way. The unit provides best grant management
practices and works to enhance overall PHD and country capability for
harmonised and quality management of programmes and projects.
The GMU is structured
into three teams: the Grant Coordination Team (GCT), the Finance Team
(FT) and the Procurement and Supply Management Team (PSMT) to deliver
its objectives.
The GCT is responsible
for the day-to-day operational, strategic and pragmatic management
(including risk management) of the PHD grant portfolio and for
maximising grant utilisation, implementation and impact, while improving
the alignment of funds and reporting processes with national systems.
When required and if gaps are identified, the GCT may directly
contribute to some grant implementation and sub-grant monitoring. The
GCT contributes to the ‘whole of health’ approach of the PHD. Within the
team, expertise on the management of specific disease ‘grants’ or
funding streams will be managed to ensure coverage of all issues under a
team-based approach.
The Team Leader is
responsible for the overall day-to-day supervision of the team of Grant
Coordinators and manages direct relationships between SPC and the
grantees, according to the principles enunciated through the PHD Grant
Management Unit.
As a result of the
recent organisational reform, the overall scope of the role and in
particular the internal and external working relationships at SPC may be
affected.
ROLES AND RESPONSIBILITIES
The position encompasses the following major roles and responsibilities in support of PHD’s strategic plan objectives.
QUALIFICATIONS AND EXPERIENCE
Essential
Desirable
SALARY, TERMS AND CONDITIONS
SALARY AND ALLOWANCES
The position is in Band 12 of SPC’s salary scale.
Salaries for staff recruited internationally are
set in SDR (special drawing rights) and paid in the local currency
(i.e. the Fiji dollar, FJD, in Fiji). As per SPC’s 2012 salary scale,
the salary range for this band is SDR 2,939–4,409 per month. At
prevailing exchange rates these amounts convert to approximately FJD
8,200–12,300 per month (USD 4,600–7,000; EUR 3,500–5,200).
An offer of appointment for an initial contract will made in the lower half of this range, with due consideration being given to experience and qualifications.
The organisation
subsidises housing. A housing allowance of 75 per cent of the total
rental, up to a limit of FJD 2,625 per month, will be provided. The
minimum housing allowance payable is FJD 1,170 per month.
In
addition, an establishment grant will be payable to non-residents of
Fiji. Where appropriate, other allowances, such as an education
allowance, may be payable.
While
SPC emoluments are not subject to income tax in Fiji at the present
time, this status is currently under review by the Government of Fiji.
Any change in this status will apply to Fiji nationals.
PROVIDENT FUND
The appointees will be
eligible for membership in SPC’s Staff Provident Fund. Staff members
contribute eight per cent of their base salary, to which SPC adds a
matching contribution.
TENURE
The successful
candidate will be awarded a contract until 31 December 2013, renewable
subject to performance and funding availability.
DUTY STATION
Suva, Fiji.
LEAVE
Annual leave will accrue at the rate of 25 working days per annum.
Sick leave is 30 working days per annum.
MEDICAL BENEFITS
SPC’s Staff Medical
Insurance reimburses doctor fees, costs of prescribed medicines,
surgical and hospital costs, etc. up to certain percentages and limits.
Supplementary medical insurance is available to increase these
percentage reimbursements and limits.
FARES AND REMOVAL EXPENSES
For appointees
recruited outside of Fiji, the cost of air fares by the most direct
and/or economic route for the appointees and recognised dependants, and
reasonable removal expenses by sea of personal and household effects,
will be met by SPC on appointment and termination.
COMPUTING ENVIRONMENT
SPC has a standardised computing environment based on Microsoft Office running under Microsoft Windows.
SMOKE-FREE ENVIRONMENT
Smoking is not permitted in the work place.
EQUAL OPPORTUNITY
SPC is an
equal-opportunity employer. Recruitment is based entirely on merit, but
in cases where two short-listed candidates are ranked equal by the
selection committee, preference will be given to Pacific Island
nationals.
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APPLICATION PROCEDURES The closing date for applications is 03/06/2012 |
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Applicants are requested to use SPC’s online recruitment system : http://www.spc.int/job.html.
Only those applicants who cannot access the online recruitment system may send their documents
to: Director-General, Secretariat of the Pacific Community, P.O. Box D5, 98848 NOUMEA CEDEX,
New Caledonia or submit them by fax (+ 687 26 38 18) or email (spc@spc.int, preferably as an
electronic attachment in Microsoft Word format). All other applicants must use the on-line
recruiting system. Applicants should provide their curriculum vitae and specifically address in
their cover letter how their qualifications, knowledge and experience demonstrate their ability
to successfully undertake the duties and responsibilities of the position. They should also
provide names and contact details of three referees.
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