Programme Unit Finance and Admin Assistant (PU FAA) at Plan International _ Deadline: 15-Jul-2011

Plan is an international humanitarian child-centred community development organization, without religious, political or government affiliation and is one of the oldest and largest international development agencies in the world working in 66 countries. Plan started its operations in Cambodia in 2002 and is committed to improving the lives of poor children, their families and communities. Plan is going to implement the new five-year Country Strategic Plan from July 1, 2010 to June 30, 2015 and is looking for qualified candidates for the following positions: Programme Unit Finance and Admin Assistant (PU FAA)

Based at Ratanakiri Programme Unit, the PU Finance and Admin Assistant will provide all services in accounting and administration at the PU in Ratanakiri to ensure the services run in a timely and accurate manner and in accordance with Plan Cambodia’s guidelines, policies and procedures.

Responsibilities and accountabilities

  • Manage all payment processes at the PU to ensure complete supporting documents, correct account lines, sufficient receipt books, cheques, petty cash voucher and purchase order are in place
  • Prepare monthly financial reports and year-end report to ensure the reports are correctly prepared and submitted on time (if applicable at the PU)
  • Manage petty cash at the PU to ensure bank and cash transfer, replenishment, and all transactions are correctly administered in accordance with petty cash guideline
  • Enter all transactions in GL at the PU to ensure back-up, logbook and data entering on time (if applicable at the PU)
  • Consolidate and record all programme and operation budget plan and expenditures at the PU to ensure budget is correctly prepared in accordance to financial policies and guideline
  • Maintain all PU outgoing and incoming communications (phone/emails) to ensure they are well recorded, informed to concerned staff
  • Provide all logistic arrangements at the PU to ensure travel, accommodations and supplies are timely delivered
  • Manage all procurements and asset management at the PU to ensure they are well controlled, recorded and stored.

Qualifications

  • University degree in related field
  • Good at time management and internal control implementation
  • Skill in financial record keeping and book keeping
  • Skill in fiscal accounting and financial reporting
  • Good administration knowledge
  • Good written and spoken English
  • Knowledge on procurement and logistics management
  • Computer skill on Words, Excel, accounting software, Sun system, etc
  • International accounting standards.

Experience

Three years of secretarial, some accounting, administration, logistrics/procurement and correspondence management experience.

How to apply
Pease complete Plan application form and send it through with a cover letter with contact details to HR.Cambodia@plan-international.org
Reference and background checks will be carried out in conformity with Plan’s Child Protection Policy.
Closing date: 15 July 2011


Job Description
Position: PU Finance and Admin Assistant (PU FAA)
Grade: B
Purpose: Perform all general administration and accounting services to support to PU operation in Ratanakiri in timely and accurately and in accordance with Plan Cambodia’s guidelines, policies and procedures.

As an international child-centered development organisation, the PU Admin Assistant will commit to the wellbeing of children and support the Convention of the Rights of the Child and will not tolerate child abuse.

Dimensions of the Position:
The position does not involve in any people management. This position manages petty cash (USD 1,000 and 4,000,000R) at the PU.

Responsibilities and Accountabilities of the Position:
• Manage all payment processes at the PU to ensure complete supporting documents, correct account lines, sufficient receipt books, cheques, petty cash voucher and purchase order in place.
• Prepare monthly financial reports and year end report to ensure the reports are correctly prepared and submitted on time (if applicable at the PU)
• Manage petty cash at the PU to ensure bank and cash transfer, replenishment, and all transactions are correctly administered in accordance with petty cash guideline.
• Enter all transactions in GL at the PU to ensure back-up, logbook and data entering on time (if applicable at the PU)
• Consolidate and record all programme and operation budget plan and expenditures at the PU to ensure budget is correctly prepared in accordance to financial policies and guideline.
• Maintain all PU outgoing and incoming communications (phone/emails) to ensure they are well recorded, informed to concerned staff and kept
• Provide all logistic arrangements at the PU to ensure travel, accommodations and supplies are timely delivered
• Manage all procurements and asset management at the PU to ensure they are well controlled, recorded and stored

Dealing with Problems of the Position:
• This position does not provide with any level of authority for sign off and moreover, most of the outputs expected from this position follow the existing policies and procedures
• This position handles most of the clerical issues which can be solved by refereeing to existing admin and financial policies and procedures

Communications and Working Relationships of the Position:
Internally, the position will coordinate tasks with all PU staff on the daily basis.

Externally, this position will communicate with suppliers and NGOs and governance officials. The frequently communications are mainly with suppliers.


Knowledge, Skills, Behaviors, and Experience Required to Achieve Position’s Objectives:
Education:
• University degree in related field.
Skills:
• Good at time management
• Internal control implementation
• Computer financial record-keeping
• Book keeping
• Fiscal accounting
• Financial reporting
• Administration
• Computer literate
• Good written and spoken English
• Good analytical skills with attention to details

Knowledge:
• Procurement and logistics management
• Correspondence management
• Accounting software, Sun system etc...
• International Accounting Standards

Experience:
• Three years of secretarial experience
• Some accounting experience
• Administration experience
• Logistics/procurement
• Correspondence management
• Computer literate

Attitude:
• Positive attitude towards other colleagues
• Output oriented
• Commitment to working for children/community development
• Good analytical skills and attention to detail
• Willing to accept change at the workplace
• Good team player, cooperative and supportive
• Strictly maintain confidentiality of both official and personal information
• Patient and responsible

Physical Environment and Demands of the Position:
Office base (70%)

Level of Contact with Children of the Position:
This position has medium contact with children

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Cambodia Jobs: Programme Unit Finance and Admin Assistant (PU FAA) at Plan International _ Deadline: 15-Jul-2011
Programme Unit Finance and Admin Assistant (PU FAA) at Plan International _ Deadline: 15-Jul-2011
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