Malteser International is seeking a qualified Cambodian national for the position of Office Manager for its county office in Oddar Meanchey province. Malteser is a non-profit international organization that has been working to improve the health of Cambodians since 1979. Its mission in Cambodia is to reduce the vulnerability and poverty of communities through sustainable health initiatives.
Office Manager
1. Main responsibilities
o To ensure the functioning of all office systems and adherence to Malteser International and Donor standards
o To supervise and support Administration and Support staff ensuring all program requirements are met.
2. Main Activities
Office management
o Ensure that all office procedures adhere to Malteser International Guidelines and National policies and law.
o Management of overall Office regime including maintenance of office assets and equipment, vehicles, other project equipment, stock, supplies, and finance
o Management of logistic system according to Malteser and donor requirements, ensuring timely procurement and management of resources for office and field activities
o Responsible for accurate upkeep of inventory and stock lists
o Preparation of correspondence with Ministries, local authorities, and suppliers.
o Human resource management including preparation of staff contracts, handling data of personnel and leave controls
o Oversee all office IT requirements
o Organize and supervise timely achievement of result and assure quality control
o Propose improvements in program/project management, office administration or communication to increase efficacy or efficiency.
Information and communication
o Provide translation and interpretation for Malteser International expatriate staff
o Provide timely, complete and accurate reports for all administration systems, including preparation of Monthly Budget Controls for all projects
o Ensure logistic data base is maintained and provide support for general program data entry
3. Required skills
o Business Administration degree (Masters level preferred) with minimum 5 years experience in related field of works
o Former experience working for INGOs would be an asset
o Strong experience in financial management and booking systems
o Proven experience in Logistics and Office Management
o Strong interpersonal communication, negotiation and networking skills
o Strong leadership capacities and ability to motivate others
o Fluent English spoken and written
o Excellent IT skills, able to problem solve IT issues. Fluent in PC application (word, excel, access, etc)
Interested applicants should send their CV with a cover letter to malteser.srg2@gmail.com by Monday, 18th of July, 2011. Only short listed candidates will be contacted for interview. For further information please contact the Malteser office at 012 200 564 or 065 639 2226.
