Location : Phnom Penh, Country Office, CAMBODIA
Application Deadline : 08-Jul-11
Additional Category Environment and Energy
Type of Contract : TA Local
Post Level : NO-A
Languages Required :English
Duration of Initial Contract : 6 months
Under the guidance and direct supervision of the Environment and Energy Cluster’s Team Leader (Assistant Country Director), the Programme Analyst is responsible for the management of the UNDP Climate Change, Environmental Health and Rural Energy Portfolio. The Programme Analyst participates in and lead the formulation, management and evaluation of portfolio activities and provide policy advice services.
With the support and guidance of the Assistant Country Director (Environment & Energy), the Programme Analyst may supervise and lead the programme support staff, coordinates activities of project staff, work in close collaboration with the operations team, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation.
Duties and Responsibilities
Summary of Key Functions:
- Implementation of programme strategies.
- Oversight of the management of the relevant UNDP country programme component and quality control through oversight functions to all projects under climate change (both mitigation and adaptation), rural energy and environmental health portfolio.
- Creation of strategic partnerships and implementation of the resource mobilization strategy
- Provision of quality advisory support to the Government and facilitation of knowledge building and management.
1. Ensures implementation of country programme strategies focusing on achievement of the following results:
Thorough analysis and research of the political, social and economic situation in Cambodia, preparation of substantive inputs to the UN Common Country Assessment (CCA), the United Nations Development Assistance Framework (UNDAF), Cambodia Country Programme Document and Action Plan (CPD/CPAP) and other strategic documents.
Design of an integrated UNDP strategy for environment health, rural energy, climate change adaptation and mitigation in support of a programme based approach in line with UNDP Strategic Plan 2008-2011, and CMDGs
Identification of new interventions in support of the implementation of the national organic law.
2. Ensures effective management of the UNDP country programme within the thematic/sectoral areas assigned focusing on quality control from formulation to implementation:
The Programme Analyst ensures that appropriate project management milestones are managed and completed (i.e. achievement of project outputs within time and budget) and corrective action is taken as necessary to mitigate project risks or to address project issues. It encompasses:
Defining a Project
• Develop project proposal in consultation with national stakeholders, in line with national priorities, UNDP Strategic Plan 2008-2011, UNDAF, CPAP and CMDGs;
• Take the lead in formulating the project and in organizing needs assessment, programme design mission, LPAC and signature of project document/AWP;
• Define management/implementation modalities, M&E framework;
• Finalize cost sharing arrangement with assistance from the MSU;
• Opens initial Issues Log as well as Lessons Learned log
• Ensure that project is entered into ATLAS. Programme Analyst can perform functions of Manager Level 1 in Atlas for POs and vouchers approval, participates in recruitment processes for projects.
Running a project (Monitoring and Oversight role = Project Assurance)
Substantive Monitoring and Oversight:
- Perform oversight activities, such as periodic monitoring visits and “spot checks”;
- Monitor and evaluate implementation of projects activities with the view of consolidating knowledge/lessons learnt and distill good practices;
- Review project details, schedules, plans and deliverables (as articulated in the AWP and RRF) with the project management team;
- Ensure that project information is monitored and updated in Atlas, ensure that risks and issues are properly managed, and regularly updated;
- Ensure that Project Progress Reports (Quarterly and Annual) are prepared and submitted on time and according to standards;
- Organize Project Board meetings and follow up on management/Project Board decisions;
- Organize Project Evaluations (only if mandatory though a cooperation agreement) or CPAP Outcome evaluation; Ensure that management responses to evaluation are prepared;
- Assist in the organization of project audits; Follow up on audit recommendations;
Financial Monitoring and Oversight:
- Monitor funding and delivery status of the project (especially against delivery targets);
- Ensure that committed funds are made available to the project in timely manner including follow up with donors on their contributions/installment;
- Track expiration of donor agreements and due date of installments;
- Ensure that quarterly financial reports (FACE) are submitted to UNDP on time, and that quarterly and annual CDRs are prepared and submitted to the Project Board for endorsement before being signed by the IP;
- Assist the IP and Project Manager with the preparation of AWPs and budget revisions;
Closing a project
- Ensure that Final Project Reports are prepared on time;
- Ensure that financial reporting is complete (i.e. that financial transactions are recorded in Atlas so the final CDR is signed) and that the project is operationally closed in Atlas;
- Organize the final Project Review meeting and ensure that Project Board decisions are implemented (such as asset disposal or transfer to another project, storage/archiving of project files or equipment, separation of staff etc.)
Specific climate change, rural energy and environmental health Projects related functions: Oversees and supports the implementation of UNDP-GEF NSC to UNFCCC, and MAG; and the formulation of new projects related to MDG/Carbon Facility, NAPA follow up, sound chemical management, and POP. Integrate rural energy to new UNDP initiatives and promote public private partnership.
Oversee the work of projects staff/sub-contractors and ensure that strong partnerships are established between projects staff and their government counterparts, contributing to national capacity development;
Identify and coordinate joint activities with other relevant UN/UNDP projects and programmes for mutually reinforcing impact as well as donors programmes and projects;
Provide guidance to projects teams on UNDP’s strategic direction of country programme;
Actively identify and pursue synergies/connections at the sub-national level between UNDP climate change, environmental health and rural energy projects and other UNDP governance, environment and poverty projects;
Assist the Project team in the preparation/drafting of TORs for new project staff and ensure that the recruitment (if undertaken by the CO) is conducted in a timely manner; Ensure that projects comply with applicable individual performance reviews and assessments based on UNDP HR rules and regulations;
Assist the Project team in the preparation/drafting of procurement specifications and ensure that procurement (if undertaken by the CO) is conducted in a timely manner;
3. Ensures creation of strategic partnerships and implementation of the resource mobilization strategy in cooperation with the Management Support Unit focusing on achievement of the following results:
Development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities.
Identification of opportunities for initiation of joint initiatives, active contribution to the overall office effort in resource mobilization.
4. Provision of advisory support and facilitation of knowledge building and management focusing on achievement of the following results:
Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
Support to development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
Sound contributions to knowledge networks and communities of practice.
Organization of trainings for the operations/ projects staff on programme issues.
The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
- Promotes a knowledge sharing and learning culture in the office
- In-depth knowledge on development issues
- Ability to advocate and provide policy advice
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability to lead strategic planning, results-based management and reporting
- Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
- Good knowledge of the Results Management Guide and Toolkit
- Strong IT skills
- Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change
Management and Leadership
- Focuses on impact and result for the client and responds positively to feedback
- Leads teams effectively and shows conflict resolution skills
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong oral and written communication skills
- Builds strong relationships with clients and external actors
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change and ability to manage complexities
Prince2 training and certification, RMG
Required Skills and Experience
Education: Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.
Experience: Relevant experience in managing project at the national or international level or in providing management services, hands-on experience in design, monitoring and evaluation of development projects.
Experience in the usage of computers and office software packages, experience in handling of web based management systems.
Language Requirements: Fluency in the English and Khmer language.
