Photo Exhibition Organiser at UNDP _ Deadline: 1-July-20 11

Location : Phnom Penh, CAMBODIA

Application Deadline : 01-Jul-11

Type of Contract : Individual Contract

Post Level : National Consultant

Languages Required :English

Starting Date :(date when the selected candidate is expected to start) 15-Jul-2011

Duration of Initial Contract : 30 working days

Expected Duration of Assignment : 30 working days

The concept of climate change in Cambodia is still limitedly viewed as an environmental aspect rather than one with broader social economic implications that affect the overall development.  Its long term nature and scientific complexities challenge the understanding of and ability to respond and adapt to it; therefore, it is an urgent need to build up effective advocacy and public awareness efforts to demystify climate change concept.   UNDP has been working on the production of the Cambodian Human Development Report (CHDR) on Climate Change and is now on its finalizing stage. The CHDR, conceived as an advocacy tool, contains in-depth and trustworthy information about climate change in Cambodia based on independent analysis and representing a broad range of views, experiences and concerns.  To ensure that CHDR is widely disseminated and its key messages and recommendations are well presented to its intended audiences, a multi-media dissemination and communication strategy has been devised. The strategy indentifies a series of associated products and platforms to communicate meaningfully the complexities of Climate Change and to put people at the centre of attention in thinking through the challenges and opportunities associated with climate change. Cambodian government officials, development partners, research and academic institution, NGOs and civil society groups, media representative and youth groups are indentified as the primary audiences of the CHDR. To help disseminate the key messages reflected in the CHDR and appeal to the audiences several communication materials linked to the publication are being developed. One of them is the organization of photo exhibitions in Phnom Penh and three other provinces. Siem Riep, Kompong Som and Prey Veng. A professional photographer was recruited by UNDP in January 2010 to capture with images the range of topics and issues relevant to the CHDR. To date about 250 stills taken across Cambodia are available of which some will be used in the Report itself. This strategy proposes to exhibit a selection of the best 100 images for a period of two weeks and use the opening of the exhibition to also launch and present the Report before key representatives of the audience groups identified here. The exhibition will essentially take visitors through the different sections and chapters of the CHDR with striking images, captions and text panels. To organize the four exhibitions, UNDP is looking for an experienced individual that will design and carry out all the relevant tasks.

Duties and Responsibilities

Scope of Work: The key tasks of the assignment are as following: Pre-exhibition phase Develop a proposal and work plan outlining creative ideas on how to arrange and manage the four exhibitions. Please suggest in your proposal where are the appropriate venues for the exhibitions in both Phnom Penh and other three provinces Ensure the design and concept of the exhibition capture the messages from different chapters of the CHDR picture imagery and narrative texts. Produce texts/narrative/script on human interest stories deriving from the report Ensure that all images are appropriately mounted to complement the environment or ambience of the display location Produce a short compilation of the stories and images in the form of a booklet or catalog to be disseminated to participants Produce well printed, framed and matted best 100 images? All images must be appropriately displayed with captions, text panels and credits. Set-up the exhibitions based on the agreed design, lay-out, structure and content Produce a public announcement plan which elaborates media products and dissemination plan to call attentions to the exhibitions. The announcement shall explore the integrated use of multi-media programme, for instance, producing a 30-second radio announcement spot, flyers, and banners. Collaborate with UNDP CHDR team, UNDP and CCCA Communications team to engage media for covering the launch and exhibitions. (CCCA is a programme based in the Ministry of Environment. This assignment is funded by this programme budget) During the exhibition Organize, coordinate and carry out relevant activities to ensure the smooth flow of the exhibitions Post exhibition phase  Be responsible for all the logistics and transporting of all the images from Phnom Penh based exhibition to provinces based ones After all the exhibitions conducted, ensure exhibitions are properly dismantled and the exhibits are returned to the Climate Change Department of the Ministry of Environment. Produce an end-of task report to provide overview and achievement of all the exhibitions Final Products or Deliverables/Outputs: The CHDR is expected to be launched in mid August 2011, in which the first exhibition will be organised in Phnom Penh. Below are the key timelines for the organization of the exhibitions: A detailed creative concept note on the approach for exhibitions including the proposed venues for provincial exhibitions and work plan (Mid July 2011) Photos printed and put into frames and exhibitions layout drafted (3rd week of July 2011) Information education communications materials (e.g. photo catalogue, banners, flyers or radio spot) (Mid August 2011) End of task Report (end of August 2011) Monitoring and Progress Controls: The Photo Exhibition Organiser will work under the close supervision of the Programme Analyst of UNDP Environment and Energy Unit. In addition, she or he will be working closely with the Communications Analyst of UNDP, the Communications Officer of the Cambodia Climate Change Alliance Programme and the Cambodia Human Development Report team during the assignment. Payment Milestones: 20% of total contracting amount will be disbursed upon submission and acceptance of a detailed creative concept note on the approach for exhibitions including the proposed venues for provincial exhibitions and work plan 50% of total contracting amount will be disbursed upon submission and acceptance of exhibit materials and communications materials 30% of total contracting amount will be disbursed upon submission and acceptance of end of task report

Competencies

Ability to communicate concise messages through photography and narrative Capacity to print high quality photographs for display/exhibition purposes Ability to work as part of a team Excellent organizational, communication and project management skills Ability to work to strict deadlines

Required Skills and Experience

Education: Bachelor degree in any field. Experience: At least 3 years of background/experience in photographic productions and exhibition Experience and skills in creative writing and or photo journalism Has experience in designing photographic exhibitions Experience in working with government and international organizations Language Requirements: English, and Khmer is an advantage Application Submission Process: Interested candidates must submit the following documents/information to demonstrate their qualifications: 1. Proposal (i) Explaining why the candidate the most suitable for the work (ii) Provide a brief methodology on how candidate will approach and conduct the work 2. UNDP Personal History Form and Personal CV including past experience in similar projects and at least 3 references Interested individual consultants must submit their applications online through UNDP Online Recruitment System. Correspondence (either in hard or soft format) will not be considered until the advance stage of the selection process. Applicants are required to fill and sign a P11 Form and submit it together with Curriculum Vitae on the online application. The P11 Form can be obtained at http://sas.undp.org/Documents/P11_Personal_history_form.doc How to Submit Application To submit your application online, please follow the steps below: Download and complete the UN Personal History Form (P11). Merge your P11, Personal CV, Proposals and other relevant documents into a single file. Click on the Job Title. Click “Apply Now” button, fill in necessary information on the first page, and click “Submit Application”. Upload your application. You will receive an automatic response to your email confirming receipt of your application by the system. Application Evaluation Process: The candidates will be evaluated based on the Cumulative Analysis methodology [weighted scoring method], where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as: a) Responsive/acceptable application, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. Technical Criteria weight; [70%] Financial Criteria weight; [30%] The following criteria and allocated points will be used in Technical Evaluation. Experience and skills in creative writing and/or photo journalism - (20 points) Experience in designing photographic exhibitions - (20 points) Proven capacity/knowledge to print high quality photographs for display/exhibition purposes - (15 points) Experience in working with government and international organizations - (15 points) Demonstrate a good understanding of the task and propose an approach to undertake the work which corresponds to the TOR - (30 points) Only candidates obtaining a minimum of 70% of the obtainable points of 100 points in technical evaluation will be invited to submit the financial proposal and considered for the Financial Evaluation. The total number of points allocated for the price component is 100. The maximum number of points will be allotted to the lowest price proposal that is opened and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price. UNDP is applying fair and transparent selection process that would take into account both the technical qualification of candidates as well as their price proposals. The contract will be awarded to the candidate obtaining the highest combined technical and financial scores. UNDP retains the right to contact references directly. Due to large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process. Other Information: This is a non-staff contract under the Individual Contract (IC) modality of hiring of the UNDP. Individuals engaged under an IC serve in their individual capacity and not as representative of a government institutions, corporate body or other authority external to UNDP. The incumbent shall not be considered as staff of UNDP, the UN common system or the government and are therefore not entitled to any diplomatic privileges or any other special status or conditions.

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