Location : Phnom Penh, CAMBODIA
Application Deadline : 30-Jun-11
Additional Category Management
Type of Contract : FTA Local
Post Level : GS-7
Languages Required :English
Duration of Initial Contract : One year with possible extension
Under the direct supervision of the HR Manager and guidance of the Deputy Country Director- Operations, the HR Associate ensures execution of the full range of CO HR services with transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.
The HR Associate can provide guidance to clerical and support staff in the HR Unit. The HR Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex HR-related issues and information delivery.
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Duties and Responsibilities |
Summary of Key Functions:
- Administration and implementation of HR strategies and policies
- Administration of human resources
- Performance management and career development
- Conduct of UN-related surveys
- Facilitation of knowledge building and knowledge sharing
1. Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:
- Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
- Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, and change management processes.
- CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management.
2. Ensures effective administration of human resources focusing on achievement of the following results:
- Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provision of advice on recruitment in UNDP projects.
- Creation/update of position in Atlas, association of positions to chart fields (COAs), update of COA information (for WFP, UNHCHR, UNAIDS and UNSOC), setting up vendor, performing the functions of HR Administrator, Position Administrator and Absence Processor in Atlas. Preparation of contracts (Fixed-terms, ALDs, SSAs, SCs) and recurring vouchers in Atlas.
- Timely follow up with Finance staff on Global Payroll issues.
- Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
- Maintenance of the CO staffing table.
- Preparation or review of submissions to the Local Appointment and Promotion Board (LAPB)
- Administration of delegated International staff entitlements and position funding delegated to COs.
- Administration of the CO rosters including e-rosters.
- Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
3. Ensures proper staff performance management and career development focusing on achievement of the following results:
- Facilitation of the performance appraisal process and maintenance of the related data acting as Secretary of CRG.
- Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Manager and Learning Manager.
4. Ensures conduct of UN-related surveys focusing on achievement of the following results:
- Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on HR issues.
- Synthesis of lessons learnt and best practices in HR.
- Sound contributions to knowledge networks and communities of practice.
Impact of Results:
The key results have an impact on the overall efficient execution of CO HR services and consequently, result in the success of the Operations Unit. Accurate analysis and presentation of financial information enhances UNDP credibility in HR management. The information provided facilitates decision making of the management.
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Competencies |
Core Competencies:
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Promoting Ethics and Integrity / Creating Organizational Precedents
- Building support and political acumen
- Building staff competence, Creating an environment of creativity and innovation
- Building and promoting effective teams
- Creating and promoting enabling environment for open communication
- Creating an emotionally intelligent organization
- Leveraging conflict in the interests of UNDP & setting standards
- Sharing knowledge across the organization and building a culture of knowledge sharing and learning
- Fair and transparent decision making; calculated risk-taking
Functional Competencies:
Building Strategic Partnerships: Maintaining information and databases
- Analyzes general information and selects materials in support of partnership building initiatives
- Maintains databases of donor information
- Tracks and reports on mobilized resources
Job Knowledge and Technical Expertise: Fundamental knowledge of processes, methods and procedures
- Understands the main processes and methods of work regarding to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Identifies new and better approaches to work processes and incorporates same in own work
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments
Promoting Organizational learning and Knowledge Sharing: Basic research and analysis
- Researches best practices and poses new, more effective ways of doing things
- Documents innovative strategies and new approaches
- Identifies and communicates opportunities to promote learning and knowledge sharing
- Develops awareness of the various internal/external learning and knowledge-sharing resources
- Job Knowledge and Technical Expertise
Design and implementation of Management Systems: Data gathering and implementation of management systems
- Uses information/databases/other management systems
- Provide inputs to the development of simple system components
- Makes recommendations related to work procedures and implementation of management systems
Client Orientation: Maintains effective client relationships
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
- Responds to client needs promptly
Promoting Accountability and Results-Based Management: Gathering and disseminating information
- Gathers and disseminates information on best practice in accountability and results-based management systems
- Prepares timely inputs to reports
- Maintains databases
HR Certification Programme
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Required Skills and Experience |
- Secondary Education. University Degree and specialized training in human resources management is desirable.
- 7 years of progressively responsible experience related to Human Resources at the national or international level. Experiences related to business administration field are desirable.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
- Fluency in the English and Khmer
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