World Vision Cambodia_PP based
Deadline: Aug 03, 2007
Deadline: Aug 03, 2007
World Vision Cambodia (WVC) is a Christian relief and development organization committed to working with poor communities, focused on children, to transform lives and Cambodian society through sustainable development. We are seeking for a qualified Cambodian national to fill the position of Procurement Officer for Operations Support Services Department based in Phnom Penh. The purpose of this position is to act as a management tool for better decision-making and better stewardship of the resources entrusted to World Vision by its donors through procurement activities for items and services. This position will handle the Procurement Unit and act as a point of providing general and specific guidelines for managing and leading the purchasing functions throughout WVC’s offices.
NEED:
- Support to WVC vision, mission and core values.
- University Degree in the field of Marketing, Business Administration or the relevant ones.
- Excellent knowledge of English language, ability to speak and write well, especially writing contract/agreement for procurement, and willingness to improve further.
- Analytical skills for items and services in free markets.
- Technical skills - knowledge of the materials, which projects need to order.
- Sense of personal responsibility, accountability, honest and stewardship.
- Computer skills-Word, Excel, Power Point, Email and Internet.
- Good communication skills - customer service oriented, willingness for self-development, acquiring new skills and knowledge.
JD:
A- Management Functions
- Ensure procurement process is followed.
- Ensure the effective stewardship of entrusted resources across the WVC purchasing functions by considering on the guidelines on price, service, quality and delivery.
- Maintain an open line of communication to other departments who have submitted purchase requests.
- Final determination of a supply source, price and delivery schedule
- Own supplier relationships and all correspondence with suppliers concerning prices and quotes
- Maintain professional relationships with suppliers.
- Develop a wide range of sources to provide adequate competitive bids of comparable overall quality and cost.
- Act as a representative of WVC for any conflict resolution between the suppliers and WVC.
- Ensure the proper contract agreement is correctly established between the supplier and WVC.
- Review and approve all fixed assets and large purchases as well as any return for refund made through Procurement Unit.
- Act as point of contact for communication and coordination with the WVI Global Supply Chain Office.
- Manage and report of key performance index (benefits tracking).
- Establish key performance index for procured items.
B- Supporting Functions
- Ensure that items and services required to support zones are supplied in a timely manner, of adequate quality and for the best overall cost.
- Procure items and services at the request of zones through processing purchase requests, defining suppliers and confirming local purchase orders.
- Serve as an exclusive channel for requests regarding prices and products.
- Keep secured all prices and technical information provided by suppliers.
- Follow secure tender process for bidding processes.
- Work with products receivers to ensure safe delivery and receipt of ordered materials.
- Follow up after placement of an order - prompt payment to suppliers and punctual delivery of items, reception and clearance of imported items, negotiation of returns.
- Continuously update tracking spreadsheet/database and provide weekly reports about the procurement status to requestors.
- Maintain World Vision standards and ethics regarding procurement.
- Perform other duties requested by Operations Support Services Manager.
Interested applicants should obtain an official WVC’s application form and submit with CV and cover letter to HR Department, World Vision Cambodia or email to cam_recruitment@wvi.org.
