Senior Portfolio Management Specialist -- ADB, Manila

Reference Number ADB-HR-15-0648
Department South Asia Department
Division Public Management, Financial Sector, & Trade Division, SARD
Location ADB HQ
Date Posted Friday, 23 October 2015
Closing Date Friday, 6 November 2015 5:00 p.m. (1700 Manila Time, 0800 GMT)

Job Purpose
Lead the portfolio management of the division including the planning and conduct of periodic reviews of the status and progress of lending and non-lending operations covering programs, projects and technical assistance (TA) projects. Oversee the identification of implementation problems and execution of corrective actions to address and improve portfolio performance in general and contribute to ADB’s goal of poverty reduction. Utilize the division’s collective experience and knowledge gained through portfolio management to enhance sector assessment, country programming efforts, project/TA processing, and continuous improvement of project administration practices. In addition to portfolio management, the position is also expected to contribute to a lesser extent on non-portfolio deliverables of the division such as pipeline development, project processing and implementation, and knowledge management. Work within general policies, principles and goals, working directly with clients.

Expected Outcomes
a. Strategy and planning
- Develop country/division’s operational targets (key result areas) for administration including projections for project contract awards and disbursements, commitments for project physical and financial closures, delegations, completion reports and monitoring their successful achievement
- Oversee division’s budget planning and administration
- Contribute to financial sector development strategies and roadmaps for Country Partnership Strategies
b. Portfolio management
- Manage the division’s portfolio of ongoing TAs and projects with a view to ensuring their smooth implementation and optimizing development impacts
- In coordination with Public Management, Financial Sector, & Trade Division (SAPF) project staff, lead the monitoring, periodic review and progress reporting of project and program implementation, compliance with safeguards policies and covenants, and the achievement of desired development impact
- Lead sector portfolio performance assessment in country portfolio review missions
- Propose initiatives to promote project quality and improve portfolio performance
- Provide guidance and advice for the identification and implementation of action items needed to resolve implementation issues and problems.
- Lead the division’s participation and prepare necessary PF data and inputs for South Asia Department (SARD) and management portfolio review meetings, and for the Audit Committee of the Board
- Review and enhance internal monitoring and reporting of portfolio matters
- Liaise with key staff in other department to provide solutions to unresolved issues in project administration and evaluation
c. Project management
On Portfolio Matters –
- Provide professional and supporting staff guidance on project management aspects including procurement, consultant selection, and preparation of project/TA performance reports.
- Provide guidance and functional oversight related to project/TA administration among division staff to ensure timely implementation and performance reporting, timely fielding of missions, etc.
- Oversee the execution of required measures to address project/TA implementation problems.
- Ensure quality and consistency of reports and outgoing communications related to the division’s portfolio management.
- Provide guidance to the division and clients on the proper consideration of key implementation issues based on the division’s collective experience and knowledge gained through portfolio management in the design of TAs and projects;
- Administer complex loan and TA projects as necessary.
On Non-Portfolio Matters -
- Identify and develop pipeline of projects and TAs in the financial sector space in one or more of the following areas: infrastructure, disaster risk and renewable energy project financing, capital markets development, financial inclusion, and public management.
- Lead and/or contribute to the processing and implementation of projects in the financial sector space.
d. Policy and project evaluation
- Ensure prompt identification of and proper attention is given to problem or potential problem projects in order to identify practical solutions.
- Planning, conducting, and monitoring project inception missions, review missions, midterm review missions, and project completion review missions as well as issues-oriented special project administration missions.
e. Knowledge sharing
- Provide advice on ADB policies, guidelines, practices on project administration with internal and external stakeholders.
- Act as focal point of the division for Procurement Accreditation Skill Scheme Program (PASS), Financial Management and other programs as required.
- Interact with executing agencies to ensure smooth project implementation as well as liaising with other ADB departments/offices involved in project administration activities.
- Mentor staff in project processing and administration, by providing ad-hoc advice and guidance on project design and sector issues, and participating in their missions as and when necessary.
- Providing peer review and comments on project proposals and other documents as required.
- Maintain the division’s collective experience and knowledge gained through portfolio management for sharing with ADB PAU Head Network.
- Providing peer review and comments on project proposals and other documents as required.
- Maintain the division’s collective experience and knowledge gained through portfolio management for sharing with ADB PAU Head Network.
- Participate in and contribute to relevant internal and external training and conferences and other activities for advocacy, dissemination and knowledge building.
f. Staff supervision
- Take the role of team leader and supervise the work of team members.
- Supervise the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance.
- Ensure the ongoing learning and development or reporting staff.

Education Requirements
- Master's Degree or equivalent, in Economics, Finance, Social Science or other related fields. University degree in Economics, Finance, Engineering, Social Science or other related fields, combined with specialized experience in similar organization/s, may be considered in lieu of a Master’s degree.
- PASS accreditation within 6 months of assuming the position

Relevant Experience
Work experience
- At least 10 years of relevant experience in project processing and administration in different sectors, at senior levels (e.g. leading projects)
- International experience working in several countries
Technical knowledge
- Proven application of expertise within a specific area of ADB's operations (economic, sector or thematic), or breadth across multiple areas with in-depth knowledge within one area
- Able to utilize and share relevant knowledge to benefit the broader ADB community
People and leadership skills
- When required, able to act as a mission leader / team lead, exercising supervision coordination, and planning responsibilities over the assigned team, with oversight from the Director or a more senior team leader
- Act as a mentor to more junior team members, providing guidance on projects and processing of loans/technical assistance
- Act as a coach to develop the capabilities/potential of more junior colleagues
- Excellent oral and written communication skills in English

Core Competencies
Application of Technical Knowledge and Skills
  • Provides supervision to others in completing their technical tasks
  • Called upon for advice and guidance based on expertise gained by working in different countries and organizations
  • Contributes advanced knowledge and expertise to different parts of the Department
Client Orientation
  • Proposes effective services and solutions to staff beyond presenting issues and past challenges
  • Assists colleagues adapt to the cultural and business norms of diverse clients and country situations
  • Gains respect for the breadth and depth of expertise demonstrated in effectively managing diverse clients and country situations
  • Called upon to resolve client situations that may impact their long-term ADB relationship
Achieving Results and Problem Solving
  • Resolves situations where client needs are not being met
  • Shares past experiences from different projects, organizations, and countries to help achieve quality results
  • Ensures that thorough analysis includes current and relevant factors from different countries and contexts
  • Sought out for guidance and experience in overcoming the most challenging situations
  • Draws on long-term relationships with stakeholders to help plan for and achieve results
Working Together
  • Addresses team members not contributing to required standards
  • Commits to delivering timely and high quality work to assist in the team’s success
  • Develops and maintains good internal and external peer and senior level relationships
  • Helps teams understand common features to build rapport and overcome challenges
Communication and Knowledge Sharing
  • Provides stakeholders with the level and quality of information required to achieve outcomes
  • Encourages others to seek long-term solutions to address feedback opposed to focusing on immediate concerns or reactions
  • Uses breath of multi-country and multi-client knowledge to equip clients and staff for more effective outcomes
  • Designs and implements project and program knowledge and services
Innovation and Change
  • Consistently seeks more effective and practical ways for the Departmental delivery of services, products, and processes
  • Proposes new ways to improve the quality and relevance of products and services
  • Includes the core benefits and reasons for change when developing comprehensive change roll out plans
  • Influences and persuades decision makers by presenting business cases supporting the proposed changes
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