Administration and Office Management

Training on
Administration and Office Management
18-19 October 2014

Training Information:
Course:        Administration and Office Management
Language:    instruction in Khmer but slide presentation and handouts are in English
Trainer:        Mr. Oul Van, Professional trainer of PMCC
Date:           18-19 October 2014 (2days)
Time:           8:00 am – 5:00 pm
Venue:         Restaurant/Hotel in Phnom Penh 

Overview
Administrative works are often undervalued by most of the personnel. The administration department is usually criticized and blamed by its personnel if it delivers services not on time. Hence, administration department require sufficient capacity and skills in order to meet daily changing demands from the staff.  Administration and office personnel plays key role in supporting operation that’s why we need to equip them with appropriate and up-to-dated knowledge and skills in order to support daily operation of an organization  smoothly and efficiently. Administration function/department is a key area that we have to value and invest on like other functions/departments.

Why should you attend this training?
  • You need to understand general function of Administration
  • You need to develop and implement administrative procedures
  • You need to manage organizational office effectively, efficiently and professionally
  • You need to understand to manage the procurement process and steps more effectively
  • You need to develop appropriate assets management strategy
  • You need to manage filing proper way and filling standard
  • You need to control inventory and logistics effectively
  • You need to arrange meeting effectively
  • You need to write a budget plan
  • You need to develop appropriate office management strategy
  • you need to prevent primary risks that might cause damage to the organization
Who should attend?
The course is designed for Administration managers, finance and accounting managers, officers, assistant, secretary, and those who want to gain knowledge on administration and office management in the NGOs, Companies and FMIs.

Course Objectives
By the end of 2 days professional training workshop the participants will be able to:
  • Understand general function of Administration;
  • Develop and implement administrative procedures
  • Manage organizational office effectively, efficiently and professionally 
  • Understand to manage the procurement process and steps more effectively;
  • Develop appropriate assets management strategy;
  • Manage filing proper way and filing standard;
  • Control inventory and logistics effectively;
  • Arrange meeting effectively
  • Write a budget plan
  • Develop appropriate office management strategy
  • Prevent primary risks that might cause damage to the organization
Course Contents
Session I: Roles and Function of an Administrator
Session II: Organization Identification
  • Definition of Administration
  • Identify Administrative Role
  • Personnel Management
  • Administrative Procedure and Policy Implementation
  • Logo, Office Sign and Department Sign
  • Envelop Printing
  • Letterhead
  • Stamp and Signature
  • ID Card
Session III: Filling Management
Session IV: Professional Letter Writing
  • Record Management
  • Developing Filling
  • Filling Equipment
  • Filing System
  • Storing Records
  • Types of Letters
  • Concepts to Write Letter
  • Format of Letter
  • Phrases and Words Using in a Letter
Session V: Administrator’s Work Attitude
Session VI: Inventory Management
  • Attitude Towards Colleagues
  • Attitude Towards Management Team
  • Attitude Towards Visitors/Customers
  • Inventory Control
  • Logistics arrangement
  • Supplies and Equipment Management
Session VII: Assets Management
Session VIII: Office Management
  • Asset Policy
  • Asset Registration
  • Asset Label
  • Asset Circulation Management
  • Preparation before Meeting
  • Meeting Room Management
  • Work During Meeting
  • Work after Meeting
  • Office security
Session IX: Health and Safety Administration
Session X: Writing Budget Plan
  • Light Management
  • Workstation Arrangement
  • Guideline for Using Machines
  • First Aid Administration
  • Primary Office Risk Administration
  • Noise Management
  • Emergency Contact
  • Budget Plan Format
  • Elements in the Budget Plan
  • Budget Forecasting
Training Methodology
The training methodology will be focused on participatory approaches include: lecture, student-centered including brainstorming, role play, small group discussion with plenary presentation, plenary discussion, group work, team involvement in decision making, participants’ problems raised during the workshop for discussion, communication game and any other contributions will be held in high respect.

Training tools, materials and facilities
The LCD projector, flipcharts, posters, color papers, handouts, folders, pens, papers and other stationeries, especially, daily evaluation and final evaluation and other specific materials were used to present key learning concepts and structures and to make good environment for learning and to ensure the training run smoothly and efficiency.

Registration and Payment
Training Fee: 149$
Free: Training Hand book, Handouts, snacks, lunch and certificate (from Phnom Penh Municipal Department of Labor and Vocational Training)
Deadline Registration: 11 October 2014

SPECIAL DELIVERY: If you register before deadline:
  • Get 5%- discount for sending 1- 2 staff
  • Get 10%- discount for sending 3-5 staff
  • Get 1 Free for sending more than 5 staff 
Please book your seat now! First come First served!

For more information or registration
Address:      #134 AE1, St 430, TuolTum Pong2, Chamcamorn, Phnom Penh
Tel:              023 6 924 911, Mr. Neang Rithy, Managing Director, HP: 012 43 36 23
Email:          pmcc@pmcc-cambodia.org  OR  pmcc_training@yahoo.com
Website:      www.pmcc-cambodia.org
Please mention "Cambodiajobs.Biz" where you saw the ad when you register or apply! 




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