Job Title:International Operations Manager (IOM), Bangkok, Thailand, ICS-10 (Re-Advertisement)
Job ID:1612
Location:Asia and Pacific
Full/Part Time:Full-Time
Regular/Temporary:Regular
Rotation: This post is rotational.
Background Information
The IOM role will be to ensure a smooth functioning, well-managed and results oriented Office and to facilitate programme implementation and delivery by providing for the operational needs of programmes and projects managed at the duty station. The IOM will also contribute to ensuring COs within the region are strengthened and supported in their operations, needs and queries by ensuring corporate administrative management policies, regulations, rules and procedures are compatible with the regional needs.
Organizational Setting
The International Operations Manager post is located in the Asia and the Pacific Regional Office and reports to the Regional Director. The IOM is a member of the Regional Management Team, with the Regional Director and the Deputy Regional Director. S/He provides leadership and advice on all aspects of office management and operations. S/He also provides support to Country Offices in the region on operations issues, on an ad hoc basis, and in collaboration with the regional programme and technical team. The IOM supervises a number of national staff involved in finance, budget, procurement, human resource management and general administration.
Main Tasks & Responsibilties
A. Ensure a smooth functioning, well-managed and results-oriented Regional Office
• Serve as a member of the Regional Management Team, and provide support to the Regional Director and the Deputy Director in ensuring information flows, advice and support on operations issues related to the RO;
• Oversee operational and staffing requirements for the RO TOR and of the Regional Programme and its component projects by participating in review meetings and assesses the managerial and operational capacities of the implementing partners, in close collaboration with the programme and technical team;.
• Analyze operational aspects of project inputs under both partners’ and UNFPA execution in terms of personnel, equipment, sub-contracts, procurement, training, etc.;
• Ensure strategic and efficient management of office and programme financial resources, while exercising proper financial controls and adherence to corporate financial policies, rules and regulations. Report both locally and to HQs in a timely manner on established structures. Seek advice from Headquarters when deviation from rules and regulations may be necessary and proposes alternative solutions to meet programme and office objectives;
• Maintain optimal staffing of office and projects through timely provision and training of human resources applying HR tools and mechanisms and advises on appropriate contract modalities. Implement and monitor HR policies and benefits at RO level and incorporate HR systems including performance management;
• Supervise the implementation of corporate financial, procurement and HR systems and ensure adequate training of staff and project personnel on these issues. Ensure a continuous and updated flow of information between RO and headquarters;
• Maintain oversight for the timely provision of goods and services for office and projects following established corporate procedures regarding sub-contract review and awarding of contracts, evaluate cost effectiveness and manages the negotiations in connection with eventual agreements;
• Manage UNFPA assets and liabilities and ensure proper inventory control;
• Ensure; that UNFPA interests are reflected in common system activities related to common services and premises, cost-recovery, and cost-sharing arrangements, privileges and immunities, entitlements and salary surveys, security, etc. by participating actively in inter-agency meetings and working groups;
• Supervise national staff of the IOM office and ensure that established procedures are being followed;
• Review and take corrective action as appropriate on audit findings, advances, Purchase Orders and Requisitions, payments and other financial/administrative; and
• Establish and maintain a harmonious working environment; seeking to strengthen team-building by encouraging active participation and interaction at all levels; foster staff development and empowerment.
B. Contribute to efficient operations at the country level or in the region, in close collaboration with the programme staff in the RO
• Provide support and advice to the programme associate and programme assistant as well as to other members to the technical and programme team in their programme and operations support to COs, including on follow-up on audits recommendations; and take corrective action as appropriate on audit findings, advances, Purchase Orders and Requisitions, payments and other financial/administrative actions;
• Promote network relationships for accessing and sharing knowledge in the region on operations matters; and
• Support a continuous, up-to-date and accurate flow of information between the Country Offices and the RO/HQ.
Perform any other duties as may be required by the Director/Deputy Director.
Qualifications and Experience
• Master’s degree in business administration, public administration, finance, information technology, economics or related field.
• 5 years of progressively responsible work experience in administration, HR management, finance, information technology and/or office.
• Knowledge of the United Nations Staff Rules and Regulations, human resource management policies, financial rules and regulations and procurement, an asset.
• Strong analytical and leadership skills;
• Proficiency in Atlas/ PeopleSoft, or other computerized systems and applications;
• Strong writing and oral communication skills;
• Field experience and knowledge of the Region is a strong asset.
• Fluency in English required; knowledge of another UN language an asset.
Required Competencies
Core:
• Commitment to UNFPA’s Values and Guiding Principles
• Developing People/Fostering Innovation and Empowerment/Performance Management
• Team Work/Communication/Self-Management
• Strategic Thinking/Results Orientation and Commitment to Excellence/Decision Making
• Knowledge Sharing and Continuous Learning
Functional:
• Business acumen
• Implementing management systems
• Innovation and marketing of new approaches
• Client orientation
• Organizational awareness
• Job knowledge / technical expertise
UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.
Compensation and Benefits
This position offers an attractive remuneration package commensurate with the level of the post. The package includes a competitive net salary plus cost of living adjustment, housing allowance, home leave, health insurance and other benefits.
Closing Statement
Notice: UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
Deadline for this vacancy is 21 July 2010 (5.00 p.m. New York time)
Apply online at http://www.unfpa.org/employment/vacancy.htm
