Position: Assistant to Generation Education Director -- PSE

http://jobs.site-pse.org/
Job Announcement

Pour un Sourire d’ Enfant (PSE) or For a Child’s Smile is a non-profit organization and founded by Christian and Marie-France des Pallières, was established since 1995 in Cambodia. PSE’s mission is to help the most marginalised and debrided children escape from destitution and lead them to decent, skilled and well remunerated jobs. PSE has six main programmes adapted to the needs of the children, those programmes include: food, health, protection, education and schooling, vocational training, and helping families. PSE employs more than 600 employees and provides help to more than 6,500 children and 3000 families. We are operating in Phnom Penh, Sihanouk Ville and Siem Reap.  We are looking for qualified candidates for the positions below.

Assistant to Generation Education Director (This position is fixed-term contract, based in Phnom Penh)

S/he will assist General Education Director for all kinds of administrative tasks in general education department. They include meeting arrangements, check and verify documents for director signatures, and employee’s information and contracts to ensure administrative tasks in general education department are well managed in accordingly with PSE policies and procedures.



1. GENERAL INFORMATION
 
Job title:
Assistant to General Educations Directors
Grade:
6
Type of Contract
CDD
Department:
General Education Department
Section:
General Education
Immediate Manager:
Director of General Education
Subordinate(s):
N/A
Staff category
þ Full Time       ¨ Part Time       ¨ Hourly Paid       ¨  Paid volunteer


2. DEPARTMENT & SECTION’S MISSIONS



Department’s missions:
Provide the effectiveness education with high quality to all students who are over age from normal learning through accelerate program for student in CR and public system student in external school in order to make sure that they have got good capacity to continue their study higher and higher or full capacity to catch up the PSE Institute (PSEI).

3. DUTIES AND RESPONSIBILITIES
Functional Tasks
  • Check and control all the invoices running in the department
  • Process those invoices with Finance department to transfer money to province
  • Process the signatures from cross departments or with top management in case needed
  • Process send and receive the documents, material, or anything else from PP to provinces and from provinces to PP
Administrative Tasks
  • Responsible for agenda of director (set schedule, make appointment and prepare the time of meeting for director)
  • Make in order the documents for the director to sign (mention by the case urgent)
  • Check all the documents carefully before submitting to the director to sign
  • Check mail Outlook daily and inform to director about the important information
  • Reply the mail outlook that was sent to director if possible
  • Accept and make a note in Outlook about the meeting invitation from others
  • Receive both extension and external call in office and inform to director in case needed.
  • Help director to follow up the tasks
  • Manage the filing for the director by category of the document. if hard copy or in server
  • Make the minute taking during the meeting and inform to all the staff under department
  • Follow up the report from the staff under department
Management and analytical Tasks
  • Help to control/audit the programs such as the food programs, private course or gardrie…) under responsible of the director
  • Follow up the projects of PSE (in terms of objectives, timeframe etc. and facilitate the first line managers in other to know their needs and difficulties).
  • Facilitate to make the report of the project for the sponsor.
  • Making the report of all the project under department
Communication
  • Have to communicate well with other departments, and staff both in PP and provinces
  • Work closely with others by following the procedure of each department
  • Participate the external meeting in case needed
  • Communicate closely with the provincial manager
4. QUALIFICATION AND COMPETENCIES
 


Educational Background:
  • Bachelor degree in management, accountant or related fields.
Working Experience:
  • 2 years experience in working as assistant or management field or related.
  • Experience (working in NGOs, management, counseling, problem solving) Making the report of all projects under department
  • in working with the vulnerable children or people who have low education.
Language requirement:
  •  Good communication in English or French on both writing and speaking.

Know-How (Technical competencies):
  • Independence, be good responsible for , be able to work under pressure and needs a little control by top management .
  • Be much initiative and good idea to develop team
  • Be accountability task
  • Can travel from Phnom Penhthe province and Phnom Penh in case needed
  • Can work at night time sometimes
  • Computer literacy Ms. Word, Excel, Ms. Outlook Express, Ms. Power Point
  • Skills of problem solving
Behaviours (Personal Traits)
  • Respect the working hours
  • Be honest and industrious
  • Have a good attitude and talk in a good manner with the other staff.
  • People problems in secret
  • Have strong communication skills with Government Authority and NGOs
  • Be independent
  • Be creative and dynamic
  • Interpersonal skill
  • Strong Communication skill
Be good patience
Other competencies required:

  • Team Work
  • Be accountability task
  • Skills of problem solving
Work environment knowledge
  • Respect PSE’s values, rules and regulations
  • Know PSE’s organization and its partners
  • Participate in PSE’s activities with all staff and students


Please send your CVs and cover letter to recruitment@pse.ngo by 30 April 2017, at 5.00 pm, local time. Only applications that meet the qualifications will be considered. 

Address:  No. 402, Trea village, Sangkat Steung Meanchey, Khan Meanchey, Phnom Penh.
Contact Person: PRAK Mealy (Ms.), Contact Number: 023 995 660 or Mobile: 015 82 52 52
Contact Email Address (for applications): recruitment@pse.ngo   OR  mealy.prak@pse.ngo
PSE do not tolerate child abuse of any forms.  We are an Equal Opportunity Employer.
Please mention "Cambodiajobs.Biz" where you saw the ad when you apply!
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