Executive Assistant (English speaking person is preferable, 1 position based in Head Office, Phnom Penh)

Job Announcement

Good Neighbors International (GNI) is an international humanitarian and development NGO. GNI has made great strides in its mission by providing people around the world with a better quality of life. Good Neighbors Cambodia (GNC) is the field country project that has been implementing its projects in Cambodia since 2002.  We are currently implementing 9 community development projects in some provinces around Cambodia with our Head Office is based in Phnom Penh. We are expanding more projects to other provinces; and to meet our rapid growth, we are seeking more candidates to join our dynamic team for positions as below: 

Executive Assistant (English speaking person is preferable, 1 position based in Head Office, Phnom Penh)

Job description

• Undertake high level executive support to ensure effective management of the office of the Country Director (CD)
• Communicate with NGOs, government institutions, UN agencies and other stakeholders for sharing or exchange information or collaboration
• Completes a broad variety of administrative tasks for the Country Director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CD’s schedule is followed and respected.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CD, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CD's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CD to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Prepare and edit correspondence, communications, agendas and other meeting papers, briefing papers, reports, presentations and other documents
• Provide general administrative support and assistance on preparation and distribution of minutes, agenda, support papers, and associated correspondence for various meetings.
• Support the Country Director in the preparation and presentation of reports, proposals, budgets and related activities in servicing and developing contracts and relationships with stakeholders and partners
• To prepare and/or draft correspondence for the Director, as required

Requirement

• Bachelor degree in communication, management or related field.
• English speaking person is preferable
• Some experience in providing assistance to senior executive management, demonstrated high level administrative, coordination and organizational skills and the ability to meet tight deadlines.
• Demonstrated high level initiative and personal drive to anticipate requirements, progress work and to respond flexibly and effectively to changing work requirements.
• Ability to work collaboratively and capacity to build and sustain cooperation and communication with internal and external stakeholders.
• Demonstrated written communication skills including the ability to prepare documents and correspondence with a high attention to detail.
• Ability to maintain confidentiality and to demonstrate maturity of discretion and judgment, particularly in matters involving sensitive issues.
• Highly competent in the use of the Microsoft Office suite, particularly Word, Gmail, Outlook, Excel and PowerPoint.

Application information 
All interested candidates are required to send their Cover Letter and CV including salary expectation and with three references to Mr. Tong Dara, Administration Department Manager, via email (hrmgnc.ho@gmail.com). Only short-listed candidates will be contacted for interview. The candidate not meet above requirement will not be considered.. The deadline for application is 31 March 2015.

GNC Head Office:
#72B, Street 317, Boeung Kak II, Toul Kork, Phnom Penh, Cambodia
Tel:023 880 557     E-mail: hrmgnc.ho@gmail.com
Website: www.gncambodia.org

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