Administration and Finance Manager

The Administration and Finance Manager is a key position in the Bangladesh country office. This position is expected to provide essential administrative, governance, financial, HR, IT and internal control services to the program operations whilst ensuring compliance with GAIN policies, systems and procedures. The Administration and Finance Manager is expected to be both responsive and proactive to operational requirements with an ability to plan the work of program support.

S/he also ensures compliance with external requirements, such as local laws and regulations and donor, partner, service provider and vendor contractual obligations/. S/he is responsible for safeguarding GAIN’s interest in these transactions and interactions, providing effective first level stewardship of GAIN’s assets, resources, staff and premises. S/he provides support to the Country Manager, staff and consultants in maintaining good relationships with external stakeholders.

Responsibilities

1. Office administration, establishing systems and processes
To provide leadership and management support to office administration functions and establish systems and processes for the smooth functioning of the country office. S/he would closely work with Country Manager and the Corporate Services team in HQ to ensure that all responsibilities are carried out in a timely manner.
2. Internal Governance Management
To support strengthening internal governance including legal matters such as registration.
 
3. Finance, Budget and Grants Management
Responsible for the supervision and coordination of the finance, budget and grant function in the country office.
 
4. Human Resource (HR) Management
Point person for HR in the country office, supporting the Head Quarter (HQ) HR function in all matters relating to recruitment, appointments, contract renewals, implementation of performance management system and select HR interventions.
 
5. Information Technology (IT) Services
Responsible to supervise the IT activities/function in the office to ensure that the IT infrastructure is maintained to meet high service level requirements and to integrate/coordinate closely with the centralized IT function in Geneva.
 
6. Support resource mobilization, diversifying revenue growth, program quality and impact agenda
To develop date base and management information system (MIS) relating to finance, budgets, grants management and costing and provide the required information to the HQ and program team for representation in various program and donor meetings.
 
Experience
• Minimum 15 years of experience in a managerial position, including supervision of other staff.
• Experience working with an International NGO preferred.
Skills & Attributes
• Ability to plan and organize a substantial workload that includes complex diverse tasks and responsibilities.
• Problem solving, decision making and delegation skills.
• Excellent oral and written communication skills (English, Bengali and Regional language).
• Leadership skills, including the ability to supervise and motivate staff effectively.
• Ability to coach, mentor and provide guidance to supervised staff.
• Team Building skills.
• Knowledge and skill on introducing and implementing GED (Gender Equity and Diversity) principles.
• Ability to cooperate with others and work in a participatory manner to achieve established goals.
Education
• Professional accounting qualification.
• Post Graduate preferably with Management degree with specialization in business, HR, IT.
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